Washington County (Utah). County Commission
13752--Ordinances24573--Resolutions
25145--Publications
26716--Delinquent property tax settlement files
84226--Minutes
AGENCY: Washington County (Utah). County Commission
SERIES: 13752
TITLE: Ordinances
DATES: 1896-
ARRANGEMENT: Numerical by ordinance number
DESCRIPTION: These records document the legislative action of the county commissioners. The county commission may "pass all ordinances and rules and make all regulations, not repugnant to law, necessary for carrying into effort or discharging the powers and duties" of their office (UCA 17-5-77 (1990)). The county clerk is required "to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book" (UCA 17-5-15(9) (1990)). From 1896-1999, ordinances and resolutions were filed together. In 2000, they were separated into different volumes.
RETENTION
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical Legal
This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 31.
Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.
PRIMARY DESIGNATION
Public
AGENCY: Washington County (Utah). County Commission
SERIES: 24573
TITLE: Resolutions
DATES: 2000-
ARRANGEMENT: Numerical by resolution number
ANNUAL ACCUMULATION: 1.00 cubic foot.
DESCRIPTION: These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to "make full entries of all [county commission] resolutions" (UCA 17-5-209_(1995)). Between 1896 and 1999, resolutions were filed with ordinances (Series 13751). They were separated in 2000.
RETENTION
Retain permanently.
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical Legal
This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 35.
Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.
PRIMARY DESIGNATION
Public
AGENCY: Washington County (Utah). County Commission
SERIES: 25145
TITLE: Publications
DATES: 1973-
ARRANGEMENT: Chronological by year.
DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the Washington County and made available to the public. Holdings: Flood Plain Information Virgin River, April 1973.
RETENTION
DISPOSITION
Transfer to the State Archives with authority to weed.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
This disposition is based on Utah County General Records Retention Schedule, Schedule 1, Item 22.
These records serve to document the history of the agency and to inform the public of the agency's services and programs.
PRIMARY DESIGNATION
Public
AGENCY: Washington County (Utah). County Commission
SERIES: 26716
TITLE: Delinquent property tax settlement files
DATES: 1991-
ARRANGEMENT: Alphabetical
DESCRIPTION: These files contain tax deferral agreements and payment schedules which the county sets up for property owners who are behind on their taxes by five years or more. Records in the file may include the application (PT-33), agreement of lien holder (PT-33A), proposed payment plans and backup information, notice of tax deferral, copies of commission minutes, and correspondence.
RETENTION
Retain 4 years.
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: Retain in Office until delinquent taxes are paid and then transfer to Agency Record Center. Retain in Agency Record Center for 4 years and then destroy.
APPRAISAL
Administrative Fiscal
This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 2.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private
AGENCY: Washington County (Utah). County Commission
SERIES: 84226
TITLE: Minutes
DATES: 1856-
ARRANGEMENT: Chronological by date of meeting.
DESCRIPTION: These minute books record the actions of the county commission (known during the territorial period as the county court), the governing body of the county. The commission is authorized to manage all county business and county property. This includes budgeting, equipment purchasing, and auditing; use of county lands; districting for schools, roads, voting, etc.; taxing, specifically acting as an ex-officio board of equalization; business licensing; arranging for the construction of roads, public buildings, etc.; contracting for services; supervising the conduct and payment of all county personnel; providing for basic health care, public safety, and care of the indigent; canvassing election returns and appointing certain officials; and incorporating municipalities.
RETENTION
Retain permanently.
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: For records beginning in 1907 and continuing to the present. Retain in County Archives permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Paper: For records beginning in 1856 through 1887. Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Fiscal Historical Legal
This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 10.
This disposition is based on the value of the series as the legal record for the county, probably the best single source of historical information on official activities (building, bonding, employees, voting, licensing, taxing, zoning, etc.)
PRIMARY DESIGNATION
Public