Utah Department of Administrative Services

Division of Archives & Records Service

Salt Lake City (Utah). Department of Information Management Services

82726--Burroughs documentation files
82732--System resource management facility files
82734--System journals
82736--Object source backup tapes
82741--Telecommunications files
27209--Environmental planning and study reports
26408--City/County shared facilities files
111--Acquisition of real property
112--Disposition of real property
113--Property management files

AGENCY: Salt Lake City (Utah). Department of Information Management Services

SERIES: 82726
TITLE: Burroughs documentation files
DATES: 1974-
ARRANGEMENT: Alphabetical by category
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These files contain all documentation associated with the city's Burrough's computer system. These files include copies of hardware and software contracts, invoices, correspondence, literature, and installation information.

RETENTION

Retain Retain 20 years.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 05/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 20 years and then destroy.

APPRAISAL

Administrative

This retention is based upon the administrative needs expressed by the division.


AGENCY: Salt Lake City (Utah). Department of Information Management Services

SERIES: 82732
TITLE: System resource management facility files
DATES: 1984-
ARRANGEMENT: none

DESCRIPTION: This automated file contain information and statistics generated by the SMF II and STATISTICSBD software. It is used for monitoring efficiency of the systems as well as in planning future capacity requirements. This file includes system performance and system utilization during those times, as well as response time of day and percent of system utilized during those times,as well as response time for on-line applications. This file is stored on hard disk for a year and then dumped to tape.

RETENTION

Retain 10 years.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Office for 1 year and then dump to tape.

Computer magnetic storage media: Retain in Office for 10 years and then erase.

APPRAISAL

Administrative

This retention is based upon the administrative needs expressed by the division to use information for planning purposes.


AGENCY: Salt Lake City (Utah). Department of Information Management Services

SERIES: 82734
TITLE: System journals
DATES: 1974-
ARRANGEMENT: Alphabetical by application system
ANNUAL ACCUMULATION: 7.10 cubic feet.

DESCRIPTION: These journals contain documentation of all application systems. They are used by the Information Management Services (IMS) staff in maintaining and changing or enhancing the Automated Application System. These journals include system description, system flow charts, sample input documents, sample screens, and sample reports.

RETENTION

Retain 5 years after system is no longer used.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 05/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after system is no longer used and then destroy.

APPRAISAL

Administrative

This retention is based upon the administrative needs expressed by the division.


AGENCY: Salt Lake City (Utah). Department of Information Management Services

SERIES: 82736
TITLE: Object source backup tapes
DATES: 1974-
ARRANGEMENT: none

DESCRIPTION: These computer tapes contain a copy of objects and source programs maintained on the main computer system's hard disk. It is used for backup in case a source object program is removed or lost or in case it is important to have a copy of a program as it existed at a certain period in time.

RETENTION

Retain 10 years.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 05/1987

FORMAT MANAGEMENT

Computer magnetic storage media: Retain in Office for 10 years and then erase.

APPRAISAL

Administrative

This retention is based upon the administrative needs expressed by the division.


AGENCY: Salt Lake City (Utah). Department of Information Management Services

SERIES: 82741
TITLE: Telecommunications files
DATES: 1983-
ARRANGEMENT: Alphabetical by category
ANNUAL ACCUMULATION: 4.00 cubic feet.

DESCRIPTION: These files contain all documentation associated with the telephone system used by the Salt Lake County Corporation. These files include correspondence, copies of vouchers, Mountain Bell Company listings, copies of contracts, telephone requests such as moves or changes, installation information or Centel equipment, information on legislation affecting telephones, and documentation for budget preparation.

RETENTION

Retain 15 years.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 05/1987

FORMAT MANAGEMENT

Paper: Retain in Office for 15 years and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake City (Utah). Department of Information Management Services

SERIES: 27209
TITLE: Environmental planning and study reports
DATES: 1990-
ARRANGEMENT: Alphabetical by project name thereunder chronological by date

DESCRIPTION: These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e., housing needs, transportation, geologic concerns). These reports may include recommendations and may be an extension of the master plan.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 20, Item 11.

AUTHORIZED: 03/18/2009

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to Agency Record Center. Retain in Agency Record Center permanently.

APPRAISAL

Administrative Historical

Documentation of the current environment will have perpetual significance and interest.

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake City (Utah). Department of Information Management Services

SERIES: 26408
TITLE: City/County shared facilities files
DATES: 1983-
ARRANGEMENT: Alphabetical by name, thereunder chronological by year

DESCRIPTION: Salt Lake City shares this facility with Salt Lake County government. These records document the administration of the facility. Information includes correspondence, budget documents, research, and project documents.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 70.

AUTHORIZED: 03/11/2015

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical

PRIMARY DESIGNATION

Public


AGENCY: Salt Lake City (Utah). Department of Information Management Services

SERIES: 111
TITLE: Acquisition of real property
DATES: 1950-
ARRANGEMENT: Alphanumerical by category.
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: This is a record of acquisition of real property by Salt Lake City Corporation. This record includes correspondence, title reports, appraisals, purchase offers, closing statements, copies of deeds, copies of petitions, and copies of title policies pertaining to the acquisition of real property.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 05/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after final acquisition and then transfer to Agency Record Center. Retain in Agency Record Center for 5 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Information Management Services

SERIES: 112
TITLE: Disposition of real property
DATES: 1950-
ARRANGEMENT: Alphanumerical by category.
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This is a record of the permanent disposition of city property. This record includes correspondence, title reports, title updates, appraisals, copies of deeds, copies of petitions, and bid information.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 05/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after final disposition and then transfer to Agency Record Center. Retain in Agency Record Center for 5 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL


AGENCY: Salt Lake City (Utah). Department of Information Management Services

SERIES: 113
TITLE: Property management files
DATES: 1950-
ARRANGEMENT: Alphanumerical by category.
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These are files concerning the management of all city property. These files include correspondence and copies of agreements or easements for lease and permit management, and partial property interest conveyances. May also include appraisals, cash receipts, copies of check received, and copies of petitions.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 05/1986

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after expiration of agreement and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL