Utah Department of Administrative Services

Division of Archives & Records Service

Salt Lake City (Utah). Water Supply and Waterworks

3945--Investigative case files
3953--Daily filter log
8844--Meter books
8845--Applications for water supply
8846--Co-signature files
8847--Partnership and corporation acknowledgment files
8848--Maintenance work orders
8849--Maintenance work orders summary report
8850--Supply inventory records cards
8851--Distribution crew report
8852--Water meter flow test reports
8853--Meter location cards
8854--Emergency crew report
8855--Valve operating record files
8856--Barricade records
8857--After hours security log
8858--Well pumping report
8859--Valve records
8860--Fire flow tests reports
8861--Daily pump station and well report
8862--Irrigation ditch company flow files
8863--Historic hydrograph records
8864--Bacteriologic quality analyses files
8865--Chemical/radiological analyses
8866--Cross connection control survey files
8867--Backflow prevention device test reports
8868--Backflow prevention device test and maintenance report cards
8869--Well lists
8870--Sewer flush disconnection list
8871--Meter cross connection list
8872--Cross connection training slides and index
8873--Backflow prevention device lists
8874--Reduced pressure backflow prevention device comparison files
8875--Water treatment plant operational report
8876--Equipment maintenance files
8877--Effluent recorder charts
8878--Operation statistical binders
8879--Chemical jar test reports
8880--Daily flow and chemical report
8881--Daily operational log
8882--Climatological observations reports
8883--Mountain Dell Dam leakage survey reports
8884--Watershed chemical vault inspections
8885--Discharge monitoring report
8886--Water supply photographs
8887--Big Cottonwood Canyon dog permits
8888--Watershed management monthly log
8889--Watershed grazing agreement files
8890--Weather reading data
8891--Fire fighting agreement files
8892--Water consumption case files
8893--Total stream discharge records
8894--Little Cottonwood entitlements reports
8895--Field engineer report
8896--Hydrologist's field notes
8897--Recorder charts
8898--Well water per million gallons report
8899--Metropolitan water district billing
8900--Population estimates files
8901--Water rights and decree files
8902--Snow survey data files
8903--Stream flow record books
8904--Wasatch Lawn Cemetery water entitlement
8905--Hydrographs
8906--Field engineer's general information files

AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 3945
TITLE: Investigative case files
DATES: 1974-
ARRANGEMENT: Chronological, thereunder numerical by account number
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These files document investigations undertaken by the bureau in response to high water meter readings on customer bills. Investigations are required in order to determine whether meter readings were erroneous or caused by leaks or possible service breaks. The files contain a form which includes the account number, customer name, name of employee requesting name, service address, mailing address, meter information, billing history, payment history, consumption history, meter reading information, share information, and indication of problem.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the records primary value to the agency as expressed by the department director and the city attorney.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 3953
TITLE: Daily filter log
DATES: 1961-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: This log consists of daily instrument table information regarding water filter operations. It is used to monitor the performance of filters to determine water quality. The log includes date, filter number, hour of occurrence, type of occurrence such as loss of head (filter becoming clogged), backwash water, rate of flow, if filter is draining, and total water used. The log also shows the average loss of head, number of filters in operation and number washed, average filter run, shift totals, and total plant flow.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the record's primary evidential value to the agency to determine filter requirements. It is required under the provisions of the Utah Clean Water Act (UCA 26-12-11 (1989)) and local ordinances.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8844
TITLE: Meter books
DATES: 1960-
ARRANGEMENT: Numerical by book number
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These books record the readings of customers' water and sewer meters by division's employees. They are used for water and sewer billings. Information from these books includes name of employee reading meter; meter location; service address; name; meter size; model number; meter readings; date read; account number; if shares are owned; billing code; if city or county billings; if sewer charges apply; final reading; reasons for turn off; if meter has to be pulled or reinstalled; and meter charges.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office for 10 years and then destroy.

APPRAISAL

Administrative

The bureau believes the general retention schedule period of 3 years is inadequate for their administrative need. These books are used for reference purposes. They want to maintain them for ten years until bankruptcies are settled.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8845
TITLE: Applications for water supply
DATES: 1930-
ARRANGEMENT: Alphanumerical by address
ANNUAL ACCUMULATION: 3.40 cubic feet.

DESCRIPTION: These application cards are filled out by customers to request water service. They are used for billing purposes. These cards include customer name, mailing address, meter information, date of application for service, signature of applicant, and whether customer is in a special service exchange area.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after customer's final billing date and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office for 3 years and then destroy.

APPRAISAL

The bureau is in the process of replacing these applications and would like to maintain administratively for a total of six years after final billing date. In one year, the retention will be reviewed.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8846
TITLE: Co-signature files
DATES: 1932-
ARRANGEMENT: Numerical by account number
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files were established for property owners who have tenants pay water bills. The owner must co-sign to be held responsible for charges that tenants refuse to pay. They are used to determine accountability for billing purposes. These files include owner's signature, mailing address, social security number, driver's license number, date of birth, date signed, service address, account number, meter number, size, model, date installed, date taken out of service, work order number and billing code.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after sale of property and then destroy.

APPRAISAL

This retention is based upon the administrative needs expressed by the bureau for a three year audit period.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8847
TITLE: Partnership and corporation acknowledgment files
DATES: 1979-
ARRANGEMENT: Numerical by account number
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These forms are signed by the president or vice president of a partnership or corporation acknowledging that they will be responsible for payment of water bills in case of the dissolution of the corporation or partnership. They are used to determine accountability for water billing. These forms include company name, signature and title of responsible party, mailing address, driver's license number, social security number, date of birth, date signed, service address and account number.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after final meter reading and then destroy.

APPRAISAL

This retention is based upon the administrative needs expressed by the bureau for a three year audit and reference period.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8848
TITLE: Maintenance work orders
DATES: 1979-
ARRANGEMENT: Numerical by assigned category number
ANNUAL ACCUMULATION: 12.50 cubic feet.

DESCRIPTION: These work orders record complaints or requests for repairs received from the public or other city departments. They are used for budget preparation, and inventory and billing purposes. These work orders include location, repairs made, inventory information, total cost, name of employee making repairs, name of foreman, and date.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

The bureau has indicated these work orders need to be kept administratively for five years, initially for billing and inventory purposes, but also for budget planning. They provide information the types and number of repairs in the system.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8849
TITLE: Maintenance work orders summary report
DATES: 1978-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These monthly reports provide a summary of daily work accomplished in all areas included in city water and sewer system. They are used for budget purposes. These reports include breakdown of labor, material and equipment costs for monthly work orders.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

These reports provide a history of repairs within the system. The bureau had indicated they need to be kept for 10 years to determine trends for budget preparation.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8850
TITLE: Supply inventory records cards
DATES: 1986-
ARRANGEMENT: Alphabetical by item name and category
ANNUAL ACCUMULATION: 12.00 cubic feet.

DESCRIPTION: These cards record information on each specific inventory items. They are used for billing purposes on all work orders. These cards include size and description of an item, amount in stock, frequency of use, requisition order number, and previous purchase price.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

The bureau has determined these cards need to be maintained administratively for a five year period for budget planning purposes.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8851
TITLE: Distribution crew report
DATES: 1974-
ARRANGEMENT: Chronological

DESCRIPTION: These reports document response to customer complaints concerning problems with meters, water pressure, or water quality. One copy is used as a working copy for the crew to do work. The second is bound and becomes a log for the bureau to research. These reports include address, name of person requesting call, phone number for follow up, name of person receiving call, date of call, nature of problem, name of person handling complaint, and suggestions to remedy the problem.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

The bureau has determined the crew's copy only needs to be maintained for two years for verification purposes. The second copy is used extensively for reference and is needed for a ten year period to provide a historical perspective to responses to customers' complaints for budget and other planning purposes.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8852
TITLE: Water meter flow test reports
DATES: 1979-
ARRANGEMENT: Alphanumerical by address
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: These reports show results of flow tests necessitated by the Distribution Crew Report. They are used to pinpoint water problem for resolution. These reports include date, location, time of test, type and size of meter, owner's name, person making test, discharge capacity of meter and recommendations.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

The bureau has determined administratively these reports should be maintained for a four year period for comparison purposes to determine patterns in problems areas and for reference purposes.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8853
TITLE: Meter location cards
DATES: 1890-
ARRANGEMENT: Alphanumerical by address
ANNUAL ACCUMULATION: 0.60 cubic feet.

DESCRIPTION: These cards list every service location in the city water system by address or location of service. They are used to locate service locations for maintenance or repair. The cards are updated daily. These cards include address or location of service, maintenance update information, date of work, meter size, location tapped, date installed, and new services.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

The file is used constantly and is updated daily. The bureau has determined this file should be kept permanently.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8854
TITLE: Emergency crew report
DATES: 1978-
ARRANGEMENT: Alphanumerical by address
ANNUAL ACCUMULATION: 1.60 cubic feet.

DESCRIPTION: These reports record the bureau's response to emergency problems in the city water system. They are used to verify that a response was made. These reports include name of person calling; address; name of person receiving call; nature of problem; phone number; date; time; and resolution of problem.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

This retention is based upon the administrative need expressed by the Bureau and the statute of limitation requirements expressed in UCA 78-12-25.5.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8855
TITLE: Valve operating record files
DATES: 1978-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are forms completed to monitor the time water valves are opened and closed. They are used to verify purposes that valves have been reopened after being shut down. These forms include valve location, date, time, crew involved, and reason for opening or closing.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This retention is based upon the administrative need expressed by the Bureau.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8856
TITLE: Barricade records
DATES: 1982-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These records monitor barricade use. They are used to verify that appropriate public warnings and safeguards were undertaken for repair projects. These records include address, type of barricade on job site location, amount of barricades being used, time set, and by whom.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This retention is based upon the administrative needs expressed by the Bureau and the statute of limitations provisions of UCA 78-12-25.5.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8857
TITLE: After hours security log
DATES: 1979-
ARRANGEMENT: Numerical by ticket number
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This log records the names of person entering offices after regular hours. It is kept for security purposes. This log includes name of persons entering offices after hours, time of arrival and departure, authorization, and reasons for entering.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This retention is based upon the administrative need expressed by the Bureau.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8858
TITLE: Well pumping report
DATES: 1979-
ARRANGEMENT: Numerical by assigned number
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These reports show the amount of water pumped daily for each well in the city water system. This water is needed during the peak season when extra water is required. They are necessary to be able to retain water rights and stay within required limits (UCA 73-3-1 and 2). These reports include operating time, power used, pumping water level, and static level.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This retention is based upon the administrative need expressed by the bureau and the provisions of UCA 73-3-2.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8859
TITLE: Valve records
DATES: 1981-
ARRANGEMENT: Numerical by assigned number on map
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These are forms containing information on all valves in the city water system which are required to be exercised (opened and closed) annually. They are used to help determine insurance rates for Salt Lake City. These forms include map assigned valve number, location, and information such as size, type of box, and number of turns to open and close.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This retention is based on the administrative need expressed by the Bureau and the opinion of the city attorney.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8860
TITLE: Fire flow tests reports
DATES: 1979-
ARRANGEMENT: Alphanumerical by address
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These reports record the results of tests required by the Fire Underwriters Association to determine the gallons per minute of water available at each fire hydrant in the city water system. They are used to record static pressure at hydrant, pressure drop with hydrant open, and to determine flow of water available for construction. These reports include area, date, car number, name of person conducting test, location of hydrant, and test results.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This retention is based on the administrative need expressed by the Bureau and the opinion of the city attorney.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8861
TITLE: Daily pump station and well report
DATES: 1979-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These reports are a daily summary of the monitoring of all water sources in the city water system. They are used to determine the amount of water used and the cost of pumping. These reports include the time pumps or wells are started and stopped, hours run, power used, and amount of water pumped.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This retention is based on the administrative need expressed by the Bureau.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8862
TITLE: Irrigation ditch company flow files
DATES: 1965-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are forms reporting the daily water amounts delivered to various irrigation companies with whom the city has exchange agreements. The daily amounts are totalled monthly and annually. They are used for litigation purposes and to verify amounts delivered. Reports are used to verify whether agreements were followed correctly if not, water can revert back to the irrigation companies. These forms include name of company, date, amount of water delivered, and amount required.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

APPRAISAL

This retention is based upon the administrative need of the bureau. It was explained that some irrigation companies are anxious to break agreements with Salt Lake City to sell water for higher rates to other municipalities. These reports are essential to guarantee city's water supply by documenting provisions of agreements were met. They are microfilmed only for security reasons.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8863
TITLE: Historic hydrograph records
DATES: 1888-
ARRANGEMENT: Alphabetical by name of stream
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These hydrographs are historic water charts recording the flows of valley streams. They are used for predicting future flows of valley streams.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then transfer to State Archives with authority to weed.

Microfilm master: Retain in Office permanently.

APPRAISAL

This retention is based upon the administrative needs of the bureau. It is essential to have the longest possible record of stream flows to predict future water supply. These hydrographs were transferred from the Engineering Division to Public Works six years ago. Since that time, they have been used extensively.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8864
TITLE: Bacteriologic quality analyses files
DATES: 1955-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These forms records tests made by the Salt Lake City-County Health Department to verify whether or not city's water system is in compliance with state regulations for drinking water standards. Samples are taken from various points within the distribution system and sources of supply (raw or processed ) for bacteriological tests. These files include location, date of collection (twice weekly), name of person taking sample, type of sample taken, date of analysis, name of lab, person responsible for performing analysis, analytical method used, and results of analysis.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This retention is based upon the administrative needs expressed by the Bureau. The State Health Department receives copies of these test forms. Their copy has been scheduled for ten years for microbiological and turbidity tests, and 40 years for the analyses other than microbiological contaminants or turbidity tests.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8865
TITLE: Chemical/radiological analyses
DATES: 1955-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These forms record tests made by the Salt Lake City-County Health Department to verify whether the city's water system is in compliance with state regulations for water drinking water. Samples are taken from various sampling points within the distribution system and sources of supply (raw or processed) for chemical and radiological tests. These forms include location; date of collection; name of person taking sample; type of sample taken; date of analysis; name of lab; person responsible for performing analysis; analytical method used and results of analysis.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This retention is based upon the administrative needs expressed by the bureau's staff. The State Health Department receives a copy of the test report. It has been scheduled for 20 years to build a compliance history.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8866
TITLE: Cross connection control survey files
DATES: 1937-
ARRANGEMENT: Alphanumerical by address
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These files regularly monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with laws, to schedule surveys, to make reports, etc. These files include correspondence, phone notes, survey phones, and reports.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office until demise of premise and then transfer to State Archives with authority to weed.

APPRAISAL

This retention is based upon the administrative needs expressed by the bureau staff. These files appear to be the oldest water quality monitoring records in the State of Utah. They should be maintained permanently for the purpose of providing a history of water quality. These files illustrate the changes in policies and procedures of monitoring water quality in Utah's largest city.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8867
TITLE: Backflow prevention device test reports
DATES: 1970
ARRANGEMENT: Chronological by date, thereunder numerical by assigned number

DESCRIPTION: These tests report the results obtained from testing backflow preventers as required by the procedures of the University of Southern California, Foundation of Cross Connection Control and Hydraulic Research Laboratory. These devises are installed in drinking water systems cross connections to ensure pollutants do not contaminate water systems. The results are maintained for repair or replacement purposes. These reports include maintenance, work performed, parts replaced, and repairs made.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This retention is based upon the administrative needs expressed by the bureau.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8868
TITLE: Backflow prevention device test and maintenance report cards
DATES: 1970-
ARRANGEMENT: Numerical by assigned number
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These cards contain information taken on all BPDs to provide a history of each device. They are necessary for repair or replacement information. These cards include dates of completion and explanation of maintenance work or parts repair work.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This retention is based upon the administrative needs expressed by the bureau.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8869
TITLE: Well lists
DATES: 1970-
ARRANGEMENT: Numerical by assigned number
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These listings provide information on private and commercial wells in the Salt Lake City. They are necessary for compliance with state standards. UCA 73-3-22 requires persons digging wells notify the state engineer within 30 days. This listing is the city record of such wells. These lists include name of property owner or occupant, address, type of well, whether pumping is connected to city system or well, and whether a cross connection exists.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This retention is based upon the administrative needs expressed by the bureau.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8870
TITLE: Sewer flush disconnection list
DATES: 1974-
ARRANGEMENT: Numerical by assigned number
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This list contains information on the flushing of the sewer system where a water line has been disconnected. It is used to verify work was completed. This list includes location, work order number, supplement number and file number, date started and date completed.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 25 years and then destroy.

APPRAISAL

This retention is based on the administrative needs expressed by the bureau. This period allows them to create a history of sewer flushes within the system.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8871
TITLE: Meter cross connection list
DATES: 1974-
ARRANGEMENT: Numerical by assigned number
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This list records the location of problems that have occurred when two or more meters are inter-connected. They are used for monitoring frequency of problems and to eliminate existing problems. This list includes locations of where two or more meters are interconnected and where problems exist.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until interconnections are eliminated and then destroy.

APPRAISAL

This retention is based upon the administrative needs expressed by the bureau.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8872
TITLE: Cross connection training slides and index
DATES: 1967-
ARRANGEMENT: Numerical by assigned number

DESCRIPTION: These slides show cross connections and Backflow Prevention Devices (BPD) and includes a numerical index. They are used in the training groups of engineers, plumbers, and sanitarians. This index includes slides showing an overview of how a cross connection could occur, BPD information, and problem areas in various locations.

RETENTION

Retain until obsolete

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Slides: Retain in Office until replaced or updated and then destroy.

APPRAISAL

This retention is based upon the administrative needs expressed by the bureau. Slides are replaced as new information is received.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8873
TITLE: Backflow prevention device lists
DATES: 1970-
ARRANGEMENT: Numerical by serial number
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These listings consists of several indexes to all backflow prevention devices in the city and county areas. They are used as a guide to BPDs within the city system. These lists include classification type, file number, brand, size, and serial number.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This retention is based upon the administrative needs expressed by the bureau.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8874
TITLE: Reduced pressure backflow prevention device comparison files
DATES: 1977-
ARRANGEMENT: Alphabetical by category
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files summarize the reliability of different brands, models, sizes or reduced pressure BPDs based on initial and annual test results for each year of service. They are used for selection purposes in the purchase of future BPDs. These files include number of tests passed/failed to determine percentages since device was installed.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This retention is based upon the administrative needs expressed by the bureau. A ten year period provides adequate information on the performance of devices.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8875
TITLE: Water treatment plant operational report
DATES: 1953-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are copies of reports submitted monthly to the State Department of Health. They are used to monitor compliance with water quality standards and to verify standards have been met. They include daily and total monthly amounts, minimum, maximum, and averages for the following: filter operation information such as total amount of water used; hours of operation; filter rate in gallons per minute; length of filter run; filter head loss; minutes of backwash; lists amounts and kinds of chemicals used; results of chemical or physical tests chlorine residual; turbidity; water temperature; pH, odor, color, hardness, alkalinity; daily remarks; shows month and year; population served; location of plant;ownership; and includes signature submitting report.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

The Clean Water Act requires that the State of Utah monitor water quality without setting a specific retention period for the records (40 CFR 130.4). The agency's copy has been scheduled for 5 years following the federal guidelines under the National Discharge Elimination System Act. The state's original copy has been scheduled for a retention of 10 years (4/86).


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8876
TITLE: Equipment maintenance files
DATES: 1965-
ARRANGEMENT: Numerical by equipment area number
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These files contain daily, weekly, monthly, quarterly, semi-annual, and annual maintenance and lubrication checks made on all equipment in the water treatment plants. They are used to show maintenance checks were made and compliance standards met. These files include date checked, type of equipment, and existing problems, date unit corrected and type of work done, and replacement date (if applicable).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This retention is based upon the administrative needs expressed by the individual treatment plants. These reports are used to determine the efficiency of the operation of the plant.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8877
TITLE: Effluent recorder charts
DATES: 1955-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 1.10 cubic feet.

DESCRIPTION: These charts record amounts of water entering and leaving for a twenty-four hour monitoring period. They are used to create operational reports and for predicting future trends. They include date; turbidity; in parts per million (ppm); rate of flow for influent (coming in) and effluent (leaving) water; and reservoir level of Mountain Dell.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This retention is based on the administrative needs of the water plants for three years reference period.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8878
TITLE: Operation statistical binders
DATES: 1955-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These binders contain graphs and statistical information on the operation of the Parley's Water Treatment Plant. They are used for comparisons for plant operation and reservoir control. They include turbidities; filters; chemicals used; reservoir algae; bypass information; run off data; sludge collection; and chemical experiments.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This retention is based upon the administrative needs of the agency. These binders are used for historical purposes and for future planning.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8879
TITLE: Chemical jar test reports
DATES: 1982-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: These forms record results of chemical tests performed on water samples at various intervals. They are used to determine water quality as required by UCA 26-12-1 thru 12. These reports include date, chemicals used and amounts, and results of tests.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This retention is based upon the administrative needs of the three treatment plants. These reports are used to compile the daily operations log.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8880
TITLE: Daily flow and chemical report
DATES: 1930-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These monthly reports record the daily activities of the Big Cottonwood Canyon Water Treatment Plant. This information is phoned in daily to the city water statistician. These reports include name of stream; date; flow measurements in cubic feet per second; types and amounts of chemicals used in a twenty four hour period; power used per day; and weather conditions.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.

APPRAISAL

These reports seem to be the oldest of any water treatment plant in Utah and therefore provide a historical view of water quality in the Salt Lake Valley. This retention is based upon the research and administrative needs of the treatment plant.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8881
TITLE: Daily operational log
DATES: 1955-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 1.30 cubic feet.

DESCRIPTION: This log is a record of daily information pertinent to plant operation. It is required by the Environmental Protection Agency (EPA), UCA 26-12-1 thru 12, County Flow Control, and Salt Lake City Ordinance. The information is reported monthly in the Operational Report. This log includes rate of flow; chemical inventories; chemicals used; chlorine residual testing results; turbidity amounts in water; water and air temperatures; and weather reports.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This log is required by 40 CFR 130.4 without setting a specific retention period. The monthly report is submitted to the State Department of Health and is retained by the agency for 5 years. The treatment plants use the log regularly for research and historical purposes to review previous actions and to plan for the future.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8882
TITLE: Climatological observations reports
DATES: 1930-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This log records daily observations from the federal weather station at Brighton. They are used in compiling the daily operation log sent to the state, city, and federal agencies. It includes location of station, month, times of temperature and precipitation, checks, maximum and minimum daily air temperature, type and amounts of precipitation, listing of other weather occurrences such as fog, sleet, glaze, thunder, hail, or damaging wind, and accompanying remarks.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This retention is based upon the administrative needs expressed by the plants. It is needed only for the purpose of compiling the daily operations log.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8883
TITLE: Mountain Dell Dam leakage survey reports
DATES: 1964-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These survey forms record the results of weekly manual checks of reservoir water leakage at the Mountain Dell Reservoir. They are used to verify safety checks were made. The reports include date, gallons per minute of leakage, reservoir gauge height, and remarks. The files may also contain graphs, charts, and photos.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This retention is based on the administrative and legal needs expressed by the bureau. The city attorney has determined it is essential to verify that safety checks were regularly made.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8884
TITLE: Watershed chemical vault inspections
DATES: 1984-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These are forms recording inspections of tank levels and conditions of watershed chemical vaults. They are maintained to document these inspections. A copy is sent to the Salt Lake City-County Board of Health for pollution control. They include date, establishment location of vault, gallon capacity of tank, and level of liquid at time of inspection.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This retention is based on the administrative need of the Bureau.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8885
TITLE: Discharge monitoring report
DATES: 1975-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These quarterly reports show the average monthly composites of quantity of discharges, total suspended solids, dissolved aluminum, chlorine residuals, and pH concentration of acidity. They are required by state and federal regulations. A copy is sent to the STate Water Pollution Control and to the Environmental Protection Agency (EPA).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This record is required by 40 CFR 122.41. The retention period for the permittee is 3 years (40 CFR 122.41(j2). The state maintains its copy for five years.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8886
TITLE: Water supply photographs
DATES: 1951-
ARRANGEMENT: Numerical by category

DESCRIPTION: These photographs document the specific functions of the water department operations such as problems at the watershed, reservoirs, conduits, pump plants, treatment plants, distribution systems, flooding, or stream erosion, mud slides, damages at camp facilities, and picnic grounds. They serve as evidence of existing problem areas.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Photographs: Retain in Office for 20 years and then transfer to State Archives with authority to weed.

APPRAISAL

This retention is based upon the administrative need expressed by the Bureau. The Archives will carefully examine collection to sample most representative photographs.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8887
TITLE: Big Cottonwood Canyon dog permits
DATES: 1982-
ARRANGEMENT: Alphabetical by name of owner
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These permits applications are issued to owners of dogs in Big Cottonwood Canyon. Salt Lake City Ordinance (49-3-22.1) requires permits to be issued to dog owners in the Big Cottonwood watershed area. Copies of the permits are sent to the City-County Health Department. Information from these permits include amount of money received, name, address and telephone number of applicant, kind and number of animals, signature of applicant, signature of City/County Health Department representative if approved and date.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This retention is based upon the administrative needs expressed by the Bureau.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8888
TITLE: Watershed management monthly log
DATES: 1982-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: This log records the monthly activity of watershed management along the Wasatch Front. They are used for verification of work accomplished in the watershed area and for informational purposes. This log includes date; name of officer completing form total number of units serviced in City Creek, Parleys, Lambs, Dell, Big and Little Cottonwood Canyons; toilets cleaned, repaired, replaced; cabins checked (pumping, septic tank, garbage); picnic areas cleaned, checked; tables cleaned, repaired, replaced; fireplaces cleaned, replaced; signs replaced, repaired; gates or fences repaired; hours spent dealing with emergencies such as hazardous spills, fires, animal control problems, flood control problems, and miscellaneous problems such as weather reports or snow plowing; number of violations, warnings, or citations issued;and total hours spent.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This retention is based upon the administrative needs expressed by the Bureau for the purpose of budget preparation.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8889
TITLE: Watershed grazing agreement files
DATES: 1978-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.90 cubic feet.

DESCRIPTION: These files document agreements with ranchers for the grazing of sheep in watershed areas. They are used to determine range capacity, total number of sheep allowed, and number of days allowed in certain areas. These files include copies of multiple contracts between the U.S. Forest Service and respective ranchers, related information, maps, and diagrams concerning grazing permits in watershed areas.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL

The bureau has determined these files are essential for water planning in the watershed areas. The ecosystem of these are very fragile and these agreements are an important element in guaranteeing area is adequately protected.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8890
TITLE: Weather reading data
DATES: 1952-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are a daily record of weather activity at the Brighton official weather station. They are used to determine annual precipitation for runoff and water content in snow. Copies of this report are sent to the National Weather Service. These reports include date, maximum and minimum temperatures, precipitation amounts, new and total snow amounts, and wind velocity.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.

APPRAISAL

The bureau has determined these files are needed administratively for 10 years for water projections. A summary of these reports are published by the National Weather Service. These report forms would be very useful to researchers and should be maintained permanently.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8891
TITLE: Fire fighting agreement files
DATES: 1975-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files consist of inter-agency fire fighting agreements between the U.S. Forest Service, the Utah State Fire Control, and individual fire fighters. They are used for verification that provisions of contracts are being met.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This retention is based on the administrative need expressed by the Bureau and the provisions of the statute of limitations in UCA 78-12-25 (4 years).


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8892
TITLE: Water consumption case files
DATES: 1931-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These case files consist of two separate records containing monthly statistics of daily water consumption. They are used for information and litigation purposes and to assist in predicting future flows and peak demands. These files include water consumption in million gallons and cubic feet from treatment plants, springs, artesian wells, pumped wells, and reservoirs, along with precipitation.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 35 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL

This retention is based on the administrative need expressed by the bureau. The Bureau finds that the more information available on water usage and supply, the better the prediction of future water needs. These files are essential for researching water consumption in the Salt Lake Valley for over fifty year period.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8893
TITLE: Total stream discharge records
DATES: 1900-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This monthly report of daily averages show total stream discharges in cubic feet per second from the six major streams in the Salt Lake valley: City Creek, Emigration, Parleys, Millcreek, Big and Little Cottonwood. They are used for information and litigation purposes for engineers and government agencies and to assist in the prediction of future flows and peak demand. These records include date, name of creek, and daily averages of total stream discharges in cubic feet per second.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 50 years after being microfilmed and then transfer to State Archives with authority to weed.

Microfilm master: Retain in Office permanently.

APPRAISAL

This retention is based upon the administrative need of the bureau. It is deemed critical to the bureau to have as complete information as possible on the valley's water supply. It will also be very useful to researchers studying the streams of the Salt Lake valley.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8894
TITLE: Little Cottonwood entitlements reports
DATES: 1982-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These reports record the daily flows from Little Cottonwood Creek to establish amounts of water to which users are entitled according to the Morse Decree of April 1914. The total stream flow is used to establish monthly entitlements and water rights for: Sandy City, Midvale, Taylorsville/Bennion, Sandy Ditch, Sandy Wells, Union and Jordan, Cahoon and Maxfield, Walker and Tanner Ditches, and Salt Lake City primary rights. These reports include daily flows of Little Cottonwood Creek, monthly entitlements and water rights by government entity and irrigation company.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL

This retention is based upon the administrative needs of the bureau. These reports are important to verify that the waters of Little Cottonwood Creek were distributed according to the Morse Decree.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8895
TITLE: Field engineer report
DATES: 1974-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These reports consist of records from gauge stations located in streams and lakes to assist in recording total stream flow. Stilling wells are equipped with a recorder and recorder charts to record flows on an hourly basis for a weekly period from: Millcreek, Parleys, Cottonwood, City Creek Emigration Tunnel, Upper and Lower Boundary Springs, Lambs Fork Creek, and Dell Fork Creek. The twenty-four hour gauge height flow is then averaged for the day and recorded on these sheets. They also record water stored or released from Twin Lakes and Lake Mary. The report is used with water treatment figures to give the total flow of streams.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This retention is based upon the administrative need of the bureau. This report is used to compile department's annual report.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8896
TITLE: Hydrologist's field notes
DATES: 1900-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are the hydrologists' field notes from gauge stations on Millcreek, Parleys Creek, Little Cottonwood Creek, City Creek, Emigration Tunnel, Twin Lake, Lake Mary, Upper and Lower Boundary Springs, Lambs Fork Creek, and Dell Fork Creek. They are used with water treatment plant figures to give total flow of streams to create the field engineer reports. These notes include temperature of water, current metering flows, condition of stream, turbidity of stream and shifts on streams caused by debris during spring run off, are established and recorded.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 50 years and then microfilm and transfer to State Archives with authority to weed.

Microfilm master: Retain in Office permanently.

APPRAISAL

This retention is based upon the administrative needs of the bureau. These files are used regularly for court cases and separate engineering projects. Bureau staff explained it was not unusual to use files for over forty years.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8897
TITLE: Recorder charts
DATES: 1924-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These charts are taken from recorder stations in streams or wells for weekly or yearly periods. They are used for litigation purposes. These charts include water flow according to gauge height, or level of aquifer in well, weekly and yearly.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.

APPRAISAL

This retention is based on the administrative needs of the bureau. In court cases, the actual original document is frequently called upon to verify a stream flow. This retention allows for the six year statute of limitations period (UCA 78-12-24). Recorder charts may be very useful in determining actual water flows for historical research but are very technical to read.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8898
TITLE: Well water per million gallons report
DATES: 1972-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These reports record the amount of water obtained from wells and are consumed on a daily basis. Well pump records are recorded daily for approximately twenty wells and the average million gallon flows are calculated and recorded for seasonal usage. The reports are necessary for history and future predictions. These reports include daily amount of water from wells, daily amount of water consumed, and average number of gallons flows calculated for seasonal usage.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL

This retention is based upon the administrative need of the bureau to provide adequate information to predict future water supply and water consumption. This information is also valuable for researchers.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8899
TITLE: Metropolitan water district billing
DATES: 1974-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These billings verify Deer Creek Reservoir water purchased from the Metropolitan Water District by the Salt Lake County Conservancy District. They are used also to record the history of Little and Big Cottonwood treated water. Information from these billings include water delivered, metered flow, deductions, net water, and cost of net water used by Metropolitan District.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This retention is based upon the administrative need of the bureau.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8900
TITLE: Population estimates files
DATES: 1961-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files contain information to determine daily average consumption per capita. They are used by engineers laying pipeline for subdivision and are kept as a courtesy to the public, and help to substantiate support of beneficial use of and acquisition of water rights. These files include new and old sewer hookups (residential, commercial), population (estimate of 3.4 persons per household), and number of gallons of water used per day, per person, per capita.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 50 years and then microfilm and transfer to State Archives with authority to weed.

Microfilm master: Retain in Office permanently.

APPRAISAL

This retention is based upon the administrative need expressed by the bureau. This information is very important for projecting future water needs.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8901
TITLE: Water rights and decree files
DATES: 1890-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These files contain information on water users claims, change application for water rights on all surface and groundwater supplies, and water agreements for water in the Salt Lake Valley that the city has claimed. They are necessary for litigation purposes (SLC Ordinance 73-4-11). These files include location, description, use of water, and legal and binding water rights for individuals, cities, and corporations.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in Office permanently.

APPRAISAL

This retention is based upon the administrative need expressed by the bureau, Salt Lake City Ordinance (73-4-11) and state law (UCA 73-1-4). These files are essential to the operation of the bureau.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8902
TITLE: Snow survey data files
DATES: 1922-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files consists of surveyor's field notes with results of monthly snow surveys and water content data plotted on graphs. Visits are made to all snow courses (designated areas established for many years by the federal government to record amounts of snowfall) either monthly or semi-monthly from December through July. They are used with data from previous years to make future predictions. These files include water content, snow depth, density, and percentage of normal.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This retention is based on the administrative needs expressed by the bureau to provide as much data as possible to predict necessary water needs.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8903
TITLE: Stream flow record books
DATES: 1898-
ARRANGEMENT: Alphabetical by stream, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These books record stream flows for all streams (City Creek, Emigration, Big and Little Cottonwood, Millcreek, Parleys) in city system. A separate book is maintained for each stream. They are used to project future stream flows. Information from these books include water stream data recorded with field notes when events took place such as maintenance of stream (cleaning of debris or other obstructions which affect stream flow).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 85 years and then microfilm and transfer to State Archives with authority to weed.

Microfilm master: Retain in Office permanently.

APPRAISAL

This retention is based upon the administrative needs of the bureau. It is essential to have as much information as possible to project city's water supply.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8904
TITLE: Wasatch Lawn Cemetery water entitlement
DATES: 1938-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files consist of verification of meter readings of water used by the Wasatch Lawn Cemetery. They are used to determine whether amounts are within their water rights entitlement based on total stream flow of Millcreek and for billing of excess water. This record is only created in drought years. These files include date, amount of water flow, amount of water used in relationship to amount entitled.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in Office permanently.

APPRAISAL

This record is based upon the administrative needs of the department. It is used to predict water needs during drought periods.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8905
TITLE: Hydrographs
DATES: 1931-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These graphs are used to record static levels, pumping levels, efficiency and temperature of wells, flow streams, reservoirs, and surface water. They are used to show water trends and to create predictions.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This retention is based on the administrative needs expressed by the bureau.


AGENCY: Salt Lake City (Utah). Water Supply and Waterworks

SERIES: 8906
TITLE: Field engineer's general information files
DATES: 1900-
ARRANGEMENT: Alphabetical
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files contain a general category of information used by the field engineer. They are used for litigation purposes. These files include maps, graphs, recorder charts, special studies shoeing the location of irrigation ditches, well locations, right of way, disposition, and court records of law suits.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 85 years and then microfilm and transfer to State Archives with authority to weed.

Microfilm master: Retain in Office permanently.

APPRAISAL

This retention is based on the administrative needs expressed by the bureau. These files are seen as a treasure trove of information. The field engineer indicated they have saved the city numerous times in court cases.