Utah Department of Administrative Services

Division of Archives & Records Service

Salt Lake City School District (Utah). Bryant Intermediate School

84951--Chronicle (yearbook)
84982--Inscriptions (publication)
84984--Student cumulative files
84985--Administrative subject files
84986--Purchase orders and requisition files
84987--Initial registration cards
84989--Membership and attendance monthly report
84991--Check stubs
84992--Bank deposit slips and statements
84993--General ledgers
84994--School counselor's subject files
84995--Counselor's student files
84996--Social worker subject files
84997--Career ladder files
84999--Class registration guide
85000--Student discipline files

AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 84951
TITLE: Chronicle (yearbook)
DATES: 1956-1961; 1964-1965; 1967-1968; 1970-1979; 1985; 1989-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are the annual yearbooks for Bryant Intermediate School. Each yearbook provides a detailed history and directory of the school for the specific year which it covers. The yearbooks contain names and photographs of the faculty, staff, and student body. They also contain photographs depicting athletic teams, school clubs, sports,cultural, academic, and social activities.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This retention is based on both the administrative and historical needs to document school activities at Bryant Intermediate School.


AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 84982
TITLE: Inscriptions (publication)
DATES: 1989-
ARRANGEMENT: Chronological

DESCRIPTION: This is a literary publication published by the school to show the literary talents of its students. The booklet includes poems and short stories by the students of Bryant Intermediate School.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Historical

This retention is based on the historical purposes of the records as expressed by the school's principal to document the work of Bryant's students.


AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 84984
TITLE: Student cumulative files
DATES: 1980-
ARRANGEMENT: Alphabetical by student's name
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These are the official student records. Each file contains important information concerning the student including the student's name, student number, birth date and birth place, sex, parents' names, home address, home telephone number, health and immunization record, schools previously attended, courses and grades, and test scores.

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

Paper: Retain in Office until student has graduated from intermediate school or until the student has transferred to another school and then transfer records to new school.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the school's principal.


AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 84985
TITLE: Administrative subject files
DATES: 1976-
ARRANGEMENT: Alphabetical by subject
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These files are used for reference purposes. They contain letters, notes, charts and graphs, reports, and pamphlets. Some of the various subjects include teacher absences, accident reports, daily bulletins, bus passes, corespondence, drug and alcohol abuse, insurance information, Northwest Accreditation Report, Snellin Eye Tests, and various work orders.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until updated or superseded and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the office.


AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 84986
TITLE: Purchase orders and requisition files
DATES: 1975-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These files contain completed purchase orders and requisition forms. They are used to request goods and services for the school. They include date, purchase order number, item purchased or service requested, amounts ordered, cost per item, totals, and person authorizing purchase or requesting goods or services for the school.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Fiscal

This retention is based on the audit needs expressed by the principal.


AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 84987
TITLE: Initial registration cards
DATES: 1977-
ARRANGEMENT: Chronological, thereunder alphabetical by student's name
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These cards are completed by students at the beginning of the school year. They are used by the school for reference purposes. The cards contain the student's name and number, religion, age, sex, race, previous school which the student attended, home address, home phone number, birth date, birthplace, guardian's name, parents' names, and entry date into the new school.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the office.


AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 84989
TITLE: Membership and attendance monthly report
DATES: 1976-1978; 1984-
ARRANGEMENT: Chronological

DESCRIPTION: This is a report completed by the school and submitted to the district. It gives statistics for student attendance at the school and compares that with the number of school age children living within the school's boundaries. The report gives the date, accounts for entries and exits into the school, and shows total membership and absences during each school day of the month. In l984 attendance records were computerized. Since then the report has been a computer printout.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the office.


AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 84991
TITLE: Check stubs
DATES: 1982-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These are the check stubs showing all financial actions taken by the school. The files contain carbon copies of checks made out to various companies for goods and services. Attached to the carbons are invoices for supplies that were received by the school.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Fiscal

This retention is based on the audit needs expressed by the school.


AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 84992
TITLE: Bank deposit slips and statements
DATES: 1981-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These files include receipts of deposits into the school's bank accounts and the monthly bank statements. They are used to keep an accounting of the school's accounts. The deposit slips includethe amount of the deposit and date of deposit. The statements include the name of the bank, the amount of money on deposit in the school's accounts, list of deposits and withdrawals, totals, balances, and any accrued interest.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Fiscal

This retention is based on the audit needs expressed by the school.


AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 84993
TITLE: General ledgers
DATES: 1981-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This is the general accounting ledger used to record all monetary transactions. It is used for accounting and auditing purposes. The ledger contains the date, money received, money spent, the purpose of the transaction, and totals.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This retention is based on the auditing needs expressed by the school's principal.


AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 84994
TITLE: School counselor's subject files
DATES: 1986-
ARRANGEMENT: alphabetical by subject
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These are subject files which are used for reference purposes. The files contain notes, correspondence, charts, graphs, brochures, and other information. The subjects include affirmation, aggression, children of alcoholics, divorce, honors, medications, peer pressure, self-analysis guide, and teacher tips concerning students.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until updated or superseded and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the school's counselor.


AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 84995
TITLE: Counselor's student files
DATES: 1986-
ARRANGEMENT: Alphabetical by name of student
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These are files which are used by the school counselor to keep track of the students. The files contain the student's name and number, class schedule, test scores, a worksheet of future career options, course change cards, and notes taken from discussions with the students.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by both the school's counselor and principal.


AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 84996
TITLE: Social worker subject files
DATES: 1986-
ARRANGEMENT: Alphabetical by subject
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These subject files are maintained by the school's social worker. They are used for reference purposes. These files contain: notes, correspondence, charts, reports, and brochures. Among the numerous subjects are autism, alternative programs, community resources, divorce/death/loss, interpersonal relations, minority issues, pregnancy (young mothers/unwed mothers), and special education.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until updated or superseded and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the school's social worker.


AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 84997
TITLE: Career ladder files
DATES: 1980-
ARRANGEMENT: Alphabetical by teacher's name
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files document the promotion process under the career ladder program. Teachers submit two copies of an application for promotion to the personnel office. A committee reviews the applications and determines whether a promotion is warranted. Each file contains an administrator's and a principal's report, a report on student achievement, a student's survey, and parent's survey.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years or until updated and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the school. The District's Personnel Office maintains the records concerning the operation of the Career Ladder Program at a district level. Those records have been scheduled permanently.


AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 84999
TITLE: Class registration guide
DATES: 1989-
ARRANGEMENT: alphabetical by name

DESCRIPTION: This is a form which has been prepared to assist students in determining which classes to take. The form contains a list of all courses which are offered in the school. The student selects the desired classes and then completes the form. The completed form includes the student's name, sex, date of birth, home address, home phone number, guardian's name and employer, and school last attended.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the school.


AGENCY: Salt Lake City School District (Utah). Bryant Intermediate School

SERIES: 85000
TITLE: Student discipline files
DATES: 1988-
ARRANGEMENT: Alphabetical by student's name
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are files maintained by the assistant principal. They concern students who have misbehaved in class or on the school grounds. The files include notes, reports by teachers of inappropriate activity on the part of the students, memoranda and messages, standard violation tickets issued by the office to misbehaving students, correspondence, individual progress reports, and student counseling reports.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the school's principal.