Utah Department of Administrative Services

Division of Archives & Records Service

Park City (Utah). Public Safety

85115--Arrest report
21610--Accident reports
21612--Bicycle registrations
21613--Case reports
21614--Chemical analysis records
21615--Civil process records
21616--Court summons
21618--Crime analysis files
21620--Criminal history dissemination log
21621--Daily radio log
21622--Daily activity report
21623--Dispatch logs
21624--Dispatch tape recordings
21625--DUI (driving under the influence) reports
21626--Evidence disposition records
21627--Evidence log
21628--Felony investigation case file
21629--Fingerprint cards
21630--Firearm qualification records
21632--Firarms disposal records
21633--Firearms inventory cards
21634--Homicide and theft of public funds case file
21635--Impounded vehicle reports
21636--Initial contact reports
21637--Internal affairs unsubstantiated case files
21638--Internal affairs summary report
21639--Master name index
21640--Misdemeanor case files
21641--Mug shots
21642--National crime information center (NCIC) records
21643--Pawn shop receipts
21644--Questionable cases dispatch recordings
21645--Received property records
21646--Returned property receipts
21648--Robbery bulletin records
21649--Sex offender files
21650--Stolen/recovered property lists
21652--Teletypes
21655--Traffic citations
21656--Unclaimed property files
21657--Uniform crime report files
21658--Warrant logs
21659--Warrant worksheets
21660--Warrants
21661--Wrecker service records
22739--Field interrogation reports
22766--Trouble control report

AGENCY: Park City (Utah). Public Safety

SERIES: 85115
TITLE: Arrest report
DATES: 1942-
ARRANGEMENT: Numerical by case number.

DESCRIPTION: A form used to report arrests made by the police. Usually includes complete information and description of person arrested, date, time of arrest, charges, description of offense, list of witnesses, and name of officer(s) making arrest. Sometimes the report is a multi-part form, with a copy sent to county jail.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy provided not part of case file.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 3.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. Initial Contact Report (UCA 63G-2-301(2)(g) (2008))


AGENCY: Park City (Utah). Public Safety

SERIES: 21610
TITLE: Accident reports
DATES: 1980-
ARRANGEMENT: Numerical by case number

DESCRIPTION: These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident, accident location, damage, accident causes, date and time, accident diagram, description, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1,000, or injury or death occurs (UCA 41-6a-404 (2007)), and is maintained for seven years.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 1.

PRIMARY DESIGNATION

Exempt. UCA 41-6-42 (2008)


AGENCY: Park City (Utah). Public Safety

SERIES: 21612
TITLE: Bicycle registrations
DATES: 1980-
ARRANGEMENT: None

DESCRIPTION: These are records relating to the required licensing of all bicycles sold. All cycle dealers are required "to license or arrange to have licensed at time of purchase" all cycles and "to keep records on all cycles sold and to furnish, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 4.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: Park City (Utah). Public Safety

SERIES: 21613
TITLE: Case reports
DATES: 1970-
ARRANGEMENT: Numerical

DESCRIPTION: These are reports of crimes and other cases investigated by the police department. They contain all information as to the "who, what, where, why and how" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.

RETENTION

Retain 5 years, if not part of case file.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy provided not part of case file.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 7.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). Public Safety

SERIES: 21614
TITLE: Chemical analysis records
DATES: 1982-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject, date, case number, time test taken, testing officer, instrument serial number, and test results (UCA 41-6-44.3 (1997)). Usually these tests are part of the case file/ accident report and are filed by the case number. A copy is frequently attached to the arrestee's criminal history file.

RETENTION

Retain 3 years, if not part of case file.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy provided not part of case file.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 8.

PRIMARY DESIGNATION

Private


AGENCY: Park City (Utah). Public Safety

SERIES: 21615
TITLE: Civil process records
DATES:
ARRANGEMENT:

DESCRIPTION: These records document civil papers processed and served by the police department. These are kept in a log book and contain the name of those served, the date and the date of service. Copies of the civil papers are returned to the court for retention.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 55.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21616
TITLE: Court summons
DATES:
ARRANGEMENT:

DESCRIPTION: This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time), name of person served, and reason for being served.

RETENTION

Retain 2 years, if not part of the case file.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided not part of case file.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21618
TITLE: Crime analysis files
DATES: 1980-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files were created to anticipate, prevent, or monitor possible criminal activity. They include crime patterns, analyses of particular crimes, crime reports, information on potential problems and forecasts.

RETENTION

Retain 2 years, if not part of case files.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided not part of case files.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21620
TITLE: Criminal history dissemination log
DATES: 1983-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR, Part 20, Subpart C (1992) and state regulations under UCA 53-5-214 (1997).

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21621
TITLE: Daily radio log
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: This is a log of radio traffic received or transmitted over the various communication systems. This log satisfies Federal Communications Commission (FCC) log requirements and is arranged chronologically by date. In some departments, the daily radio log and daily activity reports have been compiled into one report.

RETENTION

Retain 1 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21622
TITLE: Daily activity report
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date, case number, case type, but may also show officer's name, shift, vehicle number, total hours on and off duty, administrative time, and investigative time.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21623
TITLE: Dispatch logs
DATES: 1985-
ARRANGEMENT: Numerical

DESCRIPTION: This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working, traffic stops, calls for service generated, time, shift, and a summary of daily events. In some offices, the record is only maintained as a computer file.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21624
TITLE: Dispatch tape recordings
DATES: 1983-
ARRANGEMENT: Numerical

DESCRIPTION: These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.

RETENTION

Retain 30 days, questionable actions are transferred to cassette tapes.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Sound recordings: Retain in Office for 30 days and then erase provided questionable actions are transferred to cassette tapes.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 15.

PRIMARY DESIGNATION

Private


AGENCY: Park City (Utah). Public Safety

SERIES: 21625
TITLE: DUI (driving under the influence) reports
DATES: 1980-
ARRANGEMENT: Alphanumeric

DESCRIPTION: These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within "five days after the date of arrest and service of notice" (UCA 53-3-223 (5) (1997)). The report is filed by case number and by arrestee's name, and sometimes is part of the case file.

RETENTION

Retain 2 years, if not part of a case file.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided not part of case file.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 16.

PRIMARY DESIGNATION

Private


AGENCY: Park City (Utah). Public Safety

SERIES: 21626
TITLE: Evidence disposition records
DATES: 1980-
ARRANGEMENT: Numerical

DESCRIPTION: These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 56.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). Public Safety

SERIES: 21627
TITLE: Evidence log
DATES: 1985-
ARRANGEMENT: Alphabetical

DESCRIPTION: This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.

RETENTION

Retain 4 years, if not part of case file.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy provided not part of a case file.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 19.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). Public Safety

SERIES: 21628
TITLE: Felony investigation case file
DATES: 1980-
ARRANGEMENT: Numerical

DESCRIPTION: These case files are created as a result of a felony complaint or investigation by the police department. They are the central case files for felony cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, court orders, court dispositions, officers' notes, latent fingerprints, pertinent laboratory tests, copies of booking sheets and arrest reports.

RETENTION

Retain 5 years, after case closed if an arrest place in the arrest file for 10 years then destroy.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after case is closed and then destroy provided if and arrest is made place in arrest file 10 years then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 57.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). Public Safety

SERIES: 21629
TITLE: Fingerprint cards
DATES: 1982-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual, including fingerprint classification number, name, address, date of birth, date of arrest, signature of subject, photograph, occupation, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.

RETENTION

Retain with arrest file and destroy with that file retention sched ule.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until confirmed death or until file placed in arrest file and then destroy provided administrative need has ended.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 23.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). Public Safety

SERIES: 21630
TITLE: Firearm qualification records
DATES: 1980-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used, date, identification number, police officer's name, pass/fail score, and time span for score.

RETENTION

Retain 2 years, after separation or termination of employee.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after separation or termination of employee and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 25.

PRIMARY DESIGNATION

Private


AGENCY: Park City (Utah). Public Safety

SERIES: 21632
TITLE: Firarms disposal records
DATES: 1999-
ARRANGEMENT: Numerical

DESCRIPTION: These files contain records of firearms that have been disposed of either through sale, trade or destruction. They include the manufacturer's name, serial number, model, caliber, disposal method, disposal date, name of business purchasing firearm, and bid number.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 26.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). Public Safety

SERIES: 21633
TITLE: Firearms inventory cards
DATES: 1980-
ARRANGEMENT: Alphabetical

DESCRIPTION: These card files list all firearms in police department's inventory. Cards contain name of manufacturer, serial number, model, caliber, to whom issued, by whom issued and date. Files also show illegal weapons that cannot be resold, and guns not serviceable which are used for training purposes.

RETENTION

Retain 2 years, after disposal of firearms.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after disposal of firearms and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 27.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). Public Safety

SERIES: 21634
TITLE: Homicide and theft of public funds case file
DATES: 1973-
ARRANGEMENT: Numerical

DESCRIPTION: These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, copies of warrants, photographs, correspondence, latent fingerprints, court orders, court dispositions, officers' notes, pertinent laboratory tests, copies of booking sheets and arrest reports.

RETENTION

Retain permanently, may be transferred to state archives.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 58.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). Public Safety

SERIES: 21635
TITLE: Impounded vehicle reports
DATES: 1985-
ARRANGEMENT: Numerical

DESCRIPTION: These reports document motor vehicles impounded by the police department. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date, the make and model, year, color, identification number, tag number, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for five years. A copy of the report is usually part of a case file.

RETENTION

Retain 3 years, or (1) year if snow or tow impoundment, and if not rt of case file.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy provided not part of case file.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 30.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21636
TITLE: Initial contact reports
DATES: 1975-
ARRANGEMENT: Numerical

DESCRIPTION: These are the initial written or recorded reports that are made by police officers describing actions initially taken in response to a complaint or the discovery of an apparent violation of law. The reports may contain "the dates, time, location, and nature of the complaint, the incident, or offense; names of victims; the nature or general scope of the agency's initial actions taken in response to the incident; the general nature of any injuries or estimate of damages sustained in the incident; the name, address, and other identifying information about any person arrested or charged in connection with the incident; or the identity of the public safety personnel (except undercover personnel) or prosecuting attorney involved in responding to the initial incident" (UCA 63-2-103(12)(a). These reports do not include follow-up or investigative reports prepared after this initial report. Please also see Schedule 21, Item #3 "Arrest Reports."

RETENTION

Retain 5 years, if not part of case file.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy provided if not part of case file.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 63.

PRIMARY DESIGNATION

Public. UCA 63G-2-301(2)(g) (2008)

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(9) (2008)


AGENCY: Park City (Utah). Public Safety

SERIES: 21637
TITLE: Internal affairs unsubstantiated case files
DATES: 1980-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain records relating to the internal affairs of the police department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation, investigation, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become part of investigative case files (misdemeanor, felony, homicide).

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 31.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). Public Safety

SERIES: 21638
TITLE: Internal affairs summary report
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: This is a statistical report on all internal investigations of the police officers' and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 59.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21639
TITLE: Master name index
DATES: 1987-
ARRANGEMENT: Alphabetical

DESCRIPTION: This is an alphabetical index of names which contain information on each individual having been interrogated, arrested, or named as a suspect or accomplice in a crime, and the names of victims, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases), complainants, witnesses, and victims (providing name, address, date of birth, race, and sex), incident date, incident type, names of persons and businesses in contact with the police departments, notice of content, and report of recorded event.

RETENTION

Retain until obsolete, superseded, or administrative need ends.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer data files: Retain in Office until obsolete, superseded, or administrative need ends and then delete.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 35.

PRIMARY DESIGNATION

Private


AGENCY: Park City (Utah). Public Safety

SERIES: 21640
TITLE: Misdemeanor case files
DATES: 1983-
ARRANGEMENT: Numerical

DESCRIPTION: These case files are created as a result of misdemeanor complaints and investigations by the police department. They are the central case files for all cases handled by the agency. These files may include the investigative report, fingerprint cards, original arrest report, supplemental reports, warrant copies, photographs, correspondence, court orders, court dispositions, officers' notes, pertinent laboratory tests, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files.)

RETENTION

Retain 3 years, after case is closed.

DISPOSITION

Destroy provided if an arrest was made, then place in arrest file and retain ccording to the arrest file retetion schedule.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after case is closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 6.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). Public Safety

SERIES: 21641
TITLE: Mug shots
DATES: 1985-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.

RETENTION

Retain until confirmed death of subject or 75 years later and then transfer to archives with authority to weed.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office until confirmed death of subject or until 75 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 36.

Disposition based on the historical value of these records for both genealogical and potential criminology research.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21642
TITLE: National crime information center (NCIC) records
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report, stolen or missing guns report, and wanted persons or missing juveniles report.

RETENTION

Retain 5 years, with case report.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 37.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21643
TITLE: Pawn shop receipts
DATES:
ARRANGEMENT:

DESCRIPTION: These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name, merchandise type, serial number, and item description.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 38.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21644
TITLE: Questionable cases dispatch recordings
DATES: 2000-
ARRANGEMENT: Numerical

DESCRIPTION: These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.

RETENTION

Retain 2 years, after resolution of case.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after resolution of case and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 60.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21645
TITLE: Received property records
DATES: 1980-
ARRANGEMENT: Numerical

DESCRIPTION: These are a "proper record" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (1997). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.

RETENTION

Retain 3 years, after return or disposal of property.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after disposal or return of property and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 40.

PRIMARY DESIGNATION

Private


AGENCY: Park City (Utah). Public Safety

SERIES: 21646
TITLE: Returned property receipts
DATES:
ARRANGEMENT:

DESCRIPTION: These receipts document the return of property in the custody of the police department to property owner in accordance with UCA 77-24-3 (1997). They usually include the date, owner's name and address, description of property being returned, and signatures of owner and authorized police department personnel. "The receipt shall be retained as permanent in the files of the agency involved or the court where the case is finally resolved." (UCA 77-24-3 (1997)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 61.

PRIMARY DESIGNATION

Private


AGENCY: Park City (Utah). Public Safety

SERIES: 21648
TITLE: Robbery bulletin records
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain information to be distributed to other law enforcement agencies concerning robberies. The form includes date, time, case number, suspect's vehicle, suspect's description, victim's name, and location, type of weapon used, amount and description of loss, facts of case summary, and investigating officer's name.

RETENTION

Retain 4 years, or until robbery is solved.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years or until robbery is solved and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 41.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21649
TITLE: Sex offender files
DATES:
ARRANGEMENT:

DESCRIPTION: These are files maintained by a department on sex offenders living within its jurisdiction. "All sex offenders shall, for the first five years after termination of sentence, again register within ten days of changing his place of habitation." This registration form is required by the Department of Corrections and consists of a statement signed by the person, giving information on current address, and the fingerprints and photographs of the person. One copy is given to the person, while others are forwarded to the Department of Corrections, which sends one to the local law enforcement agency where the person resides (UCA 77-27-21.5 (1997)).

RETENTION

Retain 10 years, or until person moves from jurisdiction.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years after or until person moves from jurisdiction and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 43.

PRIMARY DESIGNATION

Exempt. UCA 77-27-21.5(13) (2008)


AGENCY: Park City (Utah). Public Safety

SERIES: 21650
TITLE: Stolen/recovered property lists
DATES: 1984-
ARRANGEMENT: Numerical

DESCRIPTION: These are lists of all recovered stolen property including description of property value, and serial number. This is usually a part of the original incident report.

RETENTION

Retain until obsolete or adiminisrtative need ends, or if on state computer until expunged from system.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until obsolete or administrative need ends and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 44.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21652
TITLE: Teletypes
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes, lost property, wanted suspects, arrests, missing persons, runaways, etc.

RETENTION

Retain 1 year after administrative need ends, or obsolete, or until expunged from system, whichever comes first.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after administrative need ends, or obsolete or until expunged from system, whichever comes first and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 47.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). Public Safety

SERIES: 21655
TITLE: Traffic citations
DATES: 1970-
ARRANGEMENT: Alphabetical

DESCRIPTION: This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date, time, location of violation, vehicle's license number, violation code, officer's name, and signature of person receiving citation.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 48.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21656
TITLE: Unclaimed property files
DATES: 1980-
ARRANGEMENT: Numerical

DESCRIPTION: These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (1997). The report includes the name of property's owner if known and the last known address, description of property including any identification numbers, and the verification of the person completing form to the report's accuracy.

RETENTION

Retain 10 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 49.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21657
TITLE: Uniform crime report files
DATES: 1985-
ARRANGEMENT: Chronological

DESCRIPTION: These files contain copies of a monthly statistical report of all offenses known to the police. They are separated into categories of crime (homicide, rape, robbery, assault, burglary, larceny, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 50.

PRIMARY DESIGNATION

Exempt. UCA 53-5-206 (2008)


AGENCY: Park City (Utah). Public Safety

SERIES: 21658
TITLE: Warrant logs
DATES:
ARRANGEMENT:

DESCRIPTION: These are court authorizations for the police to make an arrest. After the warrant is served the original is returned to the court. A log is kept of all warrants served indicating date and time served, name of person served, and purpose. The log is usually arranged chronologically.

RETENTION

Retain with case report.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after warrant is served if not in with case report and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 53.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 21659
TITLE: Warrant worksheets
DATES: 1980-
ARRANGEMENT: Numerical

DESCRIPTION: These are worksheets used to collect all information necessary for use in the processing and serving of warrants by the police department. They usually include addresses, telephone numbers, copies of return showing when warrant was served, any computer searches (e.g., motor vehicle), and investigation notes.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 42.

PRIMARY DESIGNATION

Private


AGENCY: Park City (Utah). Public Safety

SERIES: 21660
TITLE: Warrants
DATES: 1970-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are documents issued by a court directing a person to be taken into custody to answer charge(s) filed. Only active warrants are kept on file. The original is returned to the court with return of service showing when and by whom warrant served.

RETENTION

Retain until warrant is served or canceled.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until warrant is served or canceled and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 62.

PRIMARY DESIGNATION

Public. UCA 63G-2-301(2)(m) and UCA 63G-2-301(2)(n) (2008)


AGENCY: Park City (Utah). Public Safety

SERIES: 21661
TITLE: Wrecker service records
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service, telephone number, address dispatched to, date, time, and identification number of person making call.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 54.

PRIMARY DESIGNATION

Public


AGENCY: Park City (Utah). Public Safety

SERIES: 22739
TITLE: Field interrogation reports
DATES: 1980-
ARRANGEMENT: Numerical

DESCRIPTION: This is a limited informational report filled out by the police officer. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle, time and place of contact, and reason for suspicion.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until administrative need ends and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 22.

PRIMARY DESIGNATION

Protected


AGENCY: Park City (Utah). Public Safety

SERIES: 22766
TITLE: Trouble control report
DATES: 1993-
ARRANGEMENT: Chronological

DESCRIPTION: This report is generated by telephone calls from private citizens or police departments concerning traffic signals that require repairs. Report is necessary for verification in litigation cases. It includes location, name of person reporting, date, time, report of trouble, description of trouble found, repair made, by whom, time arrived and time completed.

RETENTION

Retain 7 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years or until litigation completed and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 25.

PRIMARY DESIGNATION

Public