Utah Department of Administrative Services

Division of Archives & Records Service

Washington County School District (Utah). Dixie High School

85212--Student cumulative files
85247--Official transcripts

AGENCY: Washington County School District (Utah). Dixie High School

SERIES: 85212
TITLE: Student cumulative files
DATES: 1971; 1977-
ARRANGEMENT: Chronological, thereunder alphabetical by name of student

DESCRIPTION: 1971, Utah Permanent Student Record Form.

RETENTION

Retain 50 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then microfilm and destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office for 50 years and then destroy.

APPRAISAL

Administrative Legal

Retain for student record information and then destroy.

PRIMARY DESIGNATION

Public


AGENCY: Washington County School District (Utah). Dixie High School

SERIES: 85247
TITLE: Official transcripts
DATES: 1964-
ARRANGEMENT: chronological, thereunder alphabetical by student's name

DESCRIPTION: This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name, address, birthdate, parents' names, lists of high school classes and grades, date of graduation, and in most cases, test scores, class ranking, grade point average, and social security number. Class rolls may take the place of missing official transcripts.

RETENTION

Retain until microfilmed.

DISPOSITION

Transfer to the State Archives permanently.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years after being microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office for 50 years and then destroy.

APPRAISAL

This disposition is based on Utah School Districts General Retention Schedule, Schedule 17, Item 3.

PRIMARY DESIGNATION

Exempt. 34 CFR 99