Utah Department of Administrative Services

Division of Archives & Records Service

Jordan School District (Utah). Business Administration

27219--Certified personnel records
27220--Classified personnel records
27228--Cabinet minutes
27232--Board of Education exhibit files

AGENCY: Jordan School District (Utah). Business Administration

SERIES: 27219
TITLE: Certified personnel records
DATES: 1907-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications, authorizations for hire forms, placement records, employee history card, copies of school transcripts, pay and leave history, work performance, in-service training completion certificates and credits, evaluation records, teaching certificates, previous teaching experience, contracts, lane change requests, and related correspondence. May also include fingerprints and verification of the criminal background check.

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 63 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah School Districts General Retention Schedule, Schedule 14, Item 1.

These records contain the complete work history of an individual while employed by the district and have administrative value as documentation to verify employment and/or eligibility for benefits for the employee or for any heirs as a result of such employment.


AGENCY: Jordan School District (Utah). Business Administration

SERIES: 27220
TITLE: Classified personnel records
DATES: 1907-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: These are the personnel files for all classified district employees. They are used to document employment. The files usually contain the employment applications, authorization for hire forms, employee history card, pay and leave history, work performance and evaluation records, reassignment of personnel forms, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 63 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah School Districts General Retention Schedule, Schedule 14, Item 2.

These records contain the complete work history of an individual while employed by the district and have administrative value as documentation to verify employment and/or eligibility for benefits for the employee or for any heirs as a result of such employment.


AGENCY: Jordan School District (Utah). Business Administration

SERIES: 27228
TITLE: Cabinet minutes
DATES: 1982-
ARRANGEMENT: Chronological

DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official district committees, boards, and task forces. They may also include an official agenda.

RETENTION

Retain 65 years

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 63 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah School Districts General Retention Schedule, Schedule 1, Item 15.

Minutes provide a historical record of the decisions and actions of the board.

PRIMARY DESIGNATION

Public


AGENCY: Jordan School District (Utah). Business Administration

SERIES: 27232
TITLE: Board of Education exhibit files
DATES: 1990-
ARRANGEMENT: Chronological

DESCRIPTION: These files document materials submitted to school board members before and during special and regular meetings. They serve as items of discussions during the meetings. They generally include copies of agenda, special reports, budget proposals, policy procedures, and related correspondence, but may include original documents.

RETENTION

Retain 70 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 65 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah School Districts General Retention Schedule, Schedule 15, Item 5.