Utah Department of Administrative Services

Division of Archives & Records Service

Utah Commission for Women and Families

22271--Women's History Trails publications
22273--Travel reimbursements
22275--Publications
22276--Utah Women and the Law
22279--Commission project records
22280--Commission annual retreat records
22281--ReportHer
22282--Commissioner appointment and resignation files
22284--Scrapbooks

AGENCY: Utah Commission for Women and Families

SERIES: 22271
TITLE: Women's History Trails publications
DATES: undated
ARRANGEMENT:

DESCRIPTION: These leaflets, produced in cooperation with Utah Heritage Foundation, Utah State Historical Society and Utah Women's History Association, contain information about history pertaining to female entrepreneurs, club movement, professions, education and religion. One leaflet covers activities in Salt Lake City, while the other covers Logan.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Disposition based on the value of these records in documenting program achievements and function.

PRIMARY DESIGNATION

Public


AGENCY: Utah Commission for Women and Families

SERIES: 22273
TITLE: Travel reimbursements
DATES: 1964-
ARRANGEMENT: Chronological , thereunder alphabetical by name of person reimbursed
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These records document payments made to state employees and agencies for the purpose of reimbursing travel, transportation, equipment, service, training, and other reimbursable costs. Records include correspondence, forms, travel reservations, travel authorizations, per diem vouchers, transportation requests, hotel reservations, invoices, itemized expenses, and other supporting records used to validate reimbursable expenses.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 7, Item 44.

APPROVAL

AUTHORIZED: 11/04/1999

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Utah Commission for Women and Families

SERIES: 22275
TITLE: Publications
DATES: 1991-
ARRANGEMENT: Chronological by date published, thereunder alphabetical by title of publication
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

Retain 2 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 11/04/1999

FORMAT MANAGEMENT

Paper: Retain in Office for 1 month after published and then microfilm and transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on the evidentiary value of these publications in documenting the history and activities of the Commission on Women and Families.

PRIMARY DESIGNATION

Public


AGENCY: Utah Commission for Women and Families

SERIES: 22276
TITLE: Utah Women and the Law
DATES: 1987-
ARRANGEMENT: Chronological by year printed
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

Retain 4 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 25.

APPROVAL

AUTHORIZED: 11/04/1999

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on the evidentiary value of this information in documenting the evolution of laws pertaining to women.

PRIMARY DESIGNATION

Public


AGENCY: Utah Commission for Women and Families

SERIES: 22279
TITLE: Commission project records
DATES: 1996-
ARRANGEMENT: Chronological by year, thereunder alphabetical by project name
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These records document projects conducted by the Commission on Women and Families to benefit women and families in Utah. Information in the files include project descriptions, Commission meeting agenda, correspondence, facts pertinent to the projects, and some publications related to the projects.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVAL

APPROVED: 01/04/2000

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after project is complete and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on the value of these records to research of the Commission on Women and Families and its activities.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(a)


AGENCY: Utah Commission for Women and Families

SERIES: 22280
TITLE: Commission annual retreat records
DATES: 1996-
ARRANGEMENT: Chronological by event date
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These records document the Commission on Women and Families annual retreats. The retreats are used to discuss goals for the coming year and accomplishments of the past year. Information includes minutes, agenda, records of hotel accommodations, and lists of speakers. Information may also include photographs if any were taken and any other documents pertaining to the meetings.

RETENTION

Retain 3 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 4.

APPROVAL

AUTHORIZED: 11/04/1999

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after the end of the retreat and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on the evidentiary value of these records in documenting the activities and history of the Commission on Women and Families.

PRIMARY DESIGNATION

Public


AGENCY: Utah Commission for Women and Families

SERIES: 22281
TITLE: ReportHer
DATES: 1970-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

Retain 1 month.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 11/04/1999

FORMAT MANAGEMENT

Paper: Retain in Office for 1 month after publication and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on the historical value of this information in documenting the activities and accomplishments of the Commission on Women and Families.

PRIMARY DESIGNATION

Public


AGENCY: Utah Commission for Women and Families

SERIES: 22282
TITLE: Commissioner appointment and resignation files
DATES: 1991-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These records document the appointment and resignation of members of the Commission on Women and Families. Information includes member's name, date of appointment and, when applicable, date of resignation. The records are used to track and document the terms of each member of the Commission.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVAL

APPROVED: 01/04/2000

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after member resigns or expiration of member's term and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Private. UCA 63G-2-302(2)(a)


AGENCY: Utah Commission for Women and Families

SERIES: 22284
TITLE: Scrapbooks
DATES: 1985-
ARRANGEMENT: none
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These scrapbooks contain photographs from Commission on Women and Families activities and functions. They provide a pictoral history of the agency as it conducted its duties and programs.

RETENTION

Retain 10 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 11/04/1999

FORMAT MANAGEMENT

Photographs: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on the evidentiary value of these photographs in documenting the history of the Commission on Women and Families.

PRIMARY DESIGNATION

Public