Utah Department of Administrative Services

Division of Archives & Records Service

Utah Commission for Women and Families

22271--Women's History Trails publications
22273--Travel reimbursements
22274--Executive correspondence
22275--Publications
22276--Utah Women and the Law
22279--Commission project records
22280--Commission annual retreat records
22281--ReportHer
22282--Commissioner appointment and resignation files
22284--Scrapbooks
10313--Commission meeting records

AGENCY: Utah Commission for Women and Families

SERIES: 22271
TITLE: Women's History Trails publications
DATES: undated
ARRANGEMENT:

DESCRIPTION: These leaflets, produced in cooperation with Utah Heritage Foundation, Utah State Historical Society and Utah Women's History Association, contain information about history pertaining to female entrepreneurs, club movement, professions, education and religion. One leaflet covers activities in Salt Lake City, while the other covers Logan.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Disposition based on the value of these records in documenting program achievements and function.

PRIMARY DESIGNATION

Public


AGENCY: Utah Commission for Women and Families

SERIES: 22273
TITLE: Travel reimbursements
DATES: 1964-
ARRANGEMENT: Chronological , thereunder alphabetical by name of person reimbursed
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These records document travel expenditures of and reimbursements to members of the Commission on Women and Families. Information includes receipts and totals of reimbursements. The records track the amounts spent and reimbursed. The records are also used to ensure the Commissioners are properly reimbursed.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 7, Item 44.

PRIMARY DESIGNATION

Public


AGENCY: Utah Commission for Women and Families

SERIES: 22274
TITLE: Executive correspondence
DATES: 1964-
ARRANGEMENT: Alphabetical by topic, thereunder chronological by date of correspondence
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These records consist of correspondence generated by the Commissioners. The records also contain other information regarding the operations of the Commission on Women and Families and the duties of the Commission and staff members.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after being microfilmed and then transfer to State Archives with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 9.

This disposition is based on the evidentiary value of these records in documenting the history of the Commission on Women and Families.

PRIMARY DESIGNATION

Public


AGENCY: Utah Commission for Women and Families

SERIES: 22275
TITLE: Publications
DATES: 1991-
ARRANGEMENT: Chronological by date published, thereunder alphabetical by title of publication
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These records contain pamphlets and handbooks published by the Commission on Women and Families. Information includes the Commission Handbook which outlines the Commission's mission statement, bylaws and other information relating to the operations of the Commission. The files also include other reports and pamphlets published by the Commission.

RETENTION

Retain 2 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 month after published and then microfilm and transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

This disposition is based on the evidentiary value of these publications in documenting the history and activities of the Commission on Women and Families.

PRIMARY DESIGNATION

Public


AGENCY: Utah Commission for Women and Families

SERIES: 22276
TITLE: Utah Women and the Law
DATES: 1987-
ARRANGEMENT: Chronological by year printed
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: "Utah Women and the Law" is a resource handbook printed every 2 to 3 years for distribution to women across the state of Utah. Its purpose is to provide an overview of the laws that deal with the most common problems faced by women and to suggest agencies to contact and questions to ask.

RETENTION

Retain 4 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

This disposition is based on the evidentiary value of this information in documenting the evolution of laws pertaining to women.

PRIMARY DESIGNATION

Public


AGENCY: Utah Commission for Women and Families

SERIES: 22279
TITLE: Commission project records
DATES: 1996-
ARRANGEMENT: Chronological by year, thereunder alphabetical by project name
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These records document projects conducted by the Commission on Women and Families to benefit women and families in Utah. Information in the files include project descriptions, Commission meeting agenda, correspondence, facts pertinent to the projects, and some publications related to the projects.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after project is complete and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on the value of these records to research of the Commission on Women and Families and its activities.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(a)


AGENCY: Utah Commission for Women and Families

SERIES: 22280
TITLE: Commission annual retreat records
DATES: 1996-
ARRANGEMENT: Chronological by event date
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These records document the Commission on Women and Families annual retreats. The retreats are used to discuss goals for the coming year and accomplishments of the past year. Information includes minutes, agenda, records of hotel accommodations, and lists of speakers. Information may also include photographs if any were taken and any other documents pertaining to the meetings.

RETENTION

Retain 3 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after the end of the retreat and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 4.

This disposition is based on the evidentiary value of these records in documenting the activities and history of the Commission on Women and Families.

PRIMARY DESIGNATION

Public


AGENCY: Utah Commission for Women and Families

SERIES: 22281
TITLE: ReportHer
DATES: 1970-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This newsletter is published to send to other women's organizations to keep them informed of the Commission on Women and Families' activities. Information includes the ongoing activities and the accomplishments of the Commission toward improving the quality of life for women and families in Utah.

RETENTION

Retain 1 month.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 month after publication and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

This disposition is based on the historical value of this information in documenting the activities and accomplishments of the Commission on Women and Families.

PRIMARY DESIGNATION

Public


AGENCY: Utah Commission for Women and Families

SERIES: 22282
TITLE: Commissioner appointment and resignation files
DATES: 1991-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These records document the appointment and resignation of members of the Commission on Women and Families. Information includes member's name, date of appointment and, when applicable, date of resignation. The records are used to track and document the terms of each member of the Commission.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after member resigns or expiration of member's term and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Private. UCA 63G-2-302(2)(a)


AGENCY: Utah Commission for Women and Families

SERIES: 22284
TITLE: Scrapbooks
DATES: 1985-
ARRANGEMENT: none
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These scrapbooks contain photographs from Commission on Women and Families activities and functions. They provide a pictoral history of the agency as it conducted its duties and programs.

RETENTION

Retain 10 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Photographs: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 4.

This disposition is based on the evidentiary value of these photographs in documenting the history of the Commission on Women and Families.

PRIMARY DESIGNATION

Public


AGENCY: Utah Commission for Women and Families

SERIES: 10313
TITLE: Commission meeting records
DATES: 1964-
ARRANGEMENT: Chronological meeting date
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are records created by the Commission on Women and Families.The Commission was originally established to advise and confer with the governor and state agencies in Utah on issues concerning the status of women. Its mission was broadened in 1990 to include the families as a whole. The Commission was created and governed by UCA 63-47 (1999). The Commission deals with a variety of issues including education, employment, welfare reform, legislation, child care, aging, teen pregnancy, rape, equal rights, family services, housing, and abortion. It also serves as a contact and coordinating group to analyze state and local programs to determine if they adequately serve women, and to protect the rights of all people in Utah. Information includes committee minutes, activities, and accomplishments of each meeting. The information serves to provide some history of the Commission and its activities.

RETENTION

Retain 3 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 6.

PRIMARY DESIGNATION

Public