Utah Department of Administrative Services

Division of Archives & Records Service

West Valley City (Utah). City Council

71725--Study council minutes
23385--Municipal code
6848--Ordinances

AGENCY: West Valley City (Utah). City Council

SERIES: 71725
TITLE: Study council minutes
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

PRIMARY DESIGNATION

Public. UCA 52-4-7(3)(2008)

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(32)(2008)


AGENCY: West Valley City (Utah). City Council

SERIES: 23385
TITLE: Municipal code
DATES: 1980-
ARRANGEMENT: numerical by title, chapter, and section/part number

DESCRIPTION: Municipalities are empowered to "revise, codify, and compile...and to publish in book, pamphlet, or looseleaf form all ordinances." Upon incorporation of West Valley City on July 1, 1980, the West Valley City Commission (forerunner of the city council) adopted as ordinance 80-1 the compiled municipal code. The up-to-date West Valley City Municipal Code is accessible online via the city web site (http://www.ci.west-valley.ut.us, December 2000).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records beginning in 1980 and continuing to the present. Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 19.

PRIMARY DESIGNATION

Public


AGENCY: West Valley City (Utah). City Council

SERIES: 6848
TITLE: Ordinances
DATES: i 1980-
ARRANGEMENT: Numerical by consecutive ordinance number

DESCRIPTION: This series is made up of ordinances which have been adopted by the West Valley City Council to govern and maintain the operation of the city for the peace, benefit, and regulation of the municipality. Upon incorporation of West Valley City on July 1, 1980, the West Valley City Commission (forerunner of the city council) adopted as ordinance 80-1 the compiled municipal code. These documents were compiled and maintained by the city recorder, who is required by state statute to keep a record book of all ordinances passed by the city council.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: For records beginning in 1980 and continuing to the present. Retain in Office until microfilmed and then return to creating agency.

Microfilm master: For records beginning in 1980 through 1992. Retain in State Archives permanently with authority to weed.

Microfilm duplicate: For records beginning in 1980 through 1992. Retain in State Archives permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 19.

Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.

PRIMARY DESIGNATION

Public