Centerfield (Utah)
11507--Council minutes11508--Sexton's Record
11509--Ordinances
26388--Audit reports
29983--Bond redemption registers
AGENCY: Centerfield (Utah)
SERIES: 11507
TITLE: Council minutes
DATES: 1909-
ARRANGEMENT: Chronological by meeting date.
DESCRIPTION: These are the official record of the proceedings of regularly scheduled, special and emergency council meetings. Includes date, time, and place of meeting, name of members in attendance and those absent, a record of subjects discussed, statements of intent, and a record of action taken.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: For records beginning in 1909 through 1991. Retain in State Archives permanently with authority to weed.
Paper: For records beginning in 1991 and continuing to the present. Retain in Office permanently or until administrative need ends and then transfer to State Archives.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as primary documentation of matters discussed and decisions made by the council in governing Centerfield.
PRIMARY DESIGNATION
Public
AGENCY: Centerfield (Utah)
SERIES: 11508
TITLE: Sexton's Record
DATES: 1909-
ARRANGEMENT: Chronological by burial date.
DESCRIPTION: These books or files contain the exact location of all persons buried in cemetery. They are used for cemetery purposes. They include plot, lot, grave location, and lot ownership record.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Burial records, GRS-286
AUTHORIZED: 09/11/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Digital image: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
These records have permanent historical value as documentation of the identity and burial location of individuals buried in the cemetery.
PRIMARY DESIGNATION
Public
AGENCY: Centerfield (Utah)
SERIES: 11509
TITLE: Ordinances
DATES: 1909-
ARRANGEMENT: Chronological by adoption date.
DESCRIPTION: These books contain the legislative action of the city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title, preamble, an ordaining clause, subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government ordinances and indexes, GRS-49
AUTHORIZED: 01/13/2020
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of laws enacted by the council.
PRIMARY DESIGNATION
Public
AGENCY: Centerfield (Utah)
SERIES: 26388
TITLE: Audit reports
DATES: 1983-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. "The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year" (UCA 51-2-2 (1997)). The audit is required to include "the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor, and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations" (UCA 51-2-3(1)(a) (1997)).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727
AUTHORIZED: 11/15/2019
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in Regional Repository permanently.
APPRAISAL
Administrative Fiscal Historical
Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.
PRIMARY DESIGNATION
Public
AGENCY: Centerfield (Utah)
SERIES: 29983
TITLE: Bond redemption registers
DATES: 1952-1973
ARRANGEMENT: Alphabetical by bond type, thereunder chronological by payment date and numerical by bond number.
DESCRIPTION: These are registers used to record the redemption of coupons for municipal bonds.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: For records beginning in 1952 through 1973. Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as representative documentation of how municipalities tracked payment of bonds in the mid-twentieth century.
PRIMARY DESIGNATION
Public