Utah Department of Administrative Services

Division of Archives & Records Service

Canyons School District (Utah). Jordan High School

28081--Grade roll books
28082--Attendance reports
28083--Office reports
28445--Yearbooks
5530--Official student transcripts

AGENCY: Canyons School District (Utah). Jordan High School

SERIES: 28081
TITLE: Grade roll books
DATES: 1911-
ARRANGEMENT: Chronological

DESCRIPTION: The sheets include a description of the course, course number, teacher's name, room number, student number, student's name, sex, grade, and the grade received in the class. Grades are recorded in official transcripts.

RETENTION

Retain Retain in office 1 year and then transfer to Records Center for 40 years then transfer to Archives permanently.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SD 17, Item 32.

AUTHORIZED: 07/11/2012

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 40 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

These records have long term historical value documenting student participation in school systems prior to the advent of official transcripts.

PRIMARY DESIGNATION

Exempt. 34 CFR 99


AGENCY: Canyons School District (Utah). Jordan High School

SERIES: 28082
TITLE: Attendance reports
DATES: 1911-
ARRANGEMENT: Chronological

DESCRIPTION: These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name, students' names, school and class, entry date, exit date, days of absence, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts, item 17-3).

RETENTION

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SD 17, Item 1.

AUTHORIZED: 07/11/2012

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Historical Legal

These records have long term historical value documenting student participation in school systems prior to the advent of official transcripts.

PRIMARY DESIGNATION

Exempt. 34 CFR 99


AGENCY: Canyons School District (Utah). Jordan High School

SERIES: 28083
TITLE: Office reports
DATES: 1911-
ARRANGEMENT: Chronological

DESCRIPTION: These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name, students' names, school and class, entry date, exit date, days of absence, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts, item 17-3).

RETENTION

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SD 17, Item 1.

AUTHORIZED: 07/11/2012

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Historical Legal

These records have long term historical value documenting student participation in school systems prior to the advent of official transcripts.

PRIMARY DESIGNATION

Exempt. 34 CFR 99


AGENCY: Canyons School District (Utah). Jordan High School

SERIES: 28445
TITLE: Yearbooks
DATES: 1911-
ARRANGEMENT: Chronological by school year.

DESCRIPTION: These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty, staff, and individual students by grade, school clubs, sports, cultural events, and academic and social activities. Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

DISPOSITION

Transfer to the State Archives permanently.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 25.

AUTHORIZED: 01/23/2014

FORMAT MANAGEMENT

Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series has permanent historical value as documentation of the faculty, students, and activities of the school.

PRIMARY DESIGNATION

Public


AGENCY: Canyons School District (Utah). Jordan High School

SERIES: 5530
TITLE: Official student transcripts
DATES: 1911-
ARRANGEMENT: Chronological, thereunder alphabetical by name

DESCRIPTION: These records support the agency's administrative function to verify the classes attended and credits earned by students, and to document graduation. Records may include students' personal information, class lists, test scores, school attendance, and graduation information. Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.

RETENTION

Retain 1 year after graduation.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SD 17, Item 32.

AUTHORIZED: 12/14/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after graduation and then transfer to State Archives with authority to weed.

Microfilm master: For records prior to and including 1990. Retain in State Archives permanently.

Microfilm duplicate: For records prior to and including 1990. Retain in Office permanently.

Computer data files: Retain in Office permanently.

APPRAISAL

Administrative Historical

These records have long-term historical value documenting student participation in school systems.

PRIMARY DESIGNATION

Exempt. 34 CFR Part 99.30 and 31(2015); Utah Code 63G-2-201(3)(b)(2013)