Canyons School District (Utah). Jordan High School
5530--Official student transcripts28445--Yearbooks
28081--Grade roll books
28082--Attendance reports
28083--Office reports
AGENCY: Canyons School District (Utah). Jordan High School
SERIES: 5530
TITLE: Official student transcripts
DATES: 1911-
ARRANGEMENT: Chronological, thereunder alphabetical by name.
DESCRIPTION: These records support the agency's administrative function to verify the classes attended and credits earned by students, and to document graduation. Records may include students' personal information, class lists, test scores, school attendance, and graduation information. Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.
RETENTION
Permanent. Retain for 40 year(s) after separation
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506
AUTHORIZED: 12/14/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after graduation and then transfer to State Records Center. Retain in State Records Center for 39 years and then transfer to State Archives with authority to weed.
Microfilm master: For records prior to and including 1990. Retain in State Archives permanently.
Microfilm duplicate: For records prior to and including 1990. Retain in Office permanently.
Computer data files: Retain in Office permanently.
Microfilm duplicate: For records prior to and including 1990. Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
These records have long-term historical value documenting student participation in school systems.
PRIMARY DESIGNATION
Exempt. 34 CFR Part 99.30 and 31(2015); Utah Code 63G-2-201(3)(b)(2013)
AGENCY: Canyons School District (Utah). Jordan High School
SERIES: 28445
TITLE: Yearbooks
DATES: 1911-
ARRANGEMENT: Chronological by school year.
DESCRIPTION: These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty, staff, and individual students by grade, school clubs, sports, cultural events, and academic and social activities. Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 01/23/2014
FORMAT MANAGEMENT
Paper: Retain in Office permanently or until administrative need ends and then transfer to State Archives with authority to weed.
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of the faculty, students, and activities of the school.
PRIMARY DESIGNATION
Public
AGENCY: Canyons School District (Utah). Jordan High School
SERIES: 28081
TITLE: Grade roll books
DATES: 1911-
ARRANGEMENT: Chronological
DESCRIPTION: The sheets include a description of the course, course number, teacher's name, room number, student number, student's name, sex, grade, and the grade received in the class. Grades are recorded in official transcripts.
RETENTION
Permanent. Retain for 41 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Graduation and transcripts, GRS-1506
AUTHORIZED: 07/11/2012
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 40 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical Legal
These records have long term historical value documenting student participation in school systems prior to the advent of official transcripts.
PRIMARY DESIGNATION
Exempt. 34 CFR 99
AGENCY: Canyons School District (Utah). Jordan High School
SERIES: 28082
TITLE: Attendance reports
DATES: 1911-
ARRANGEMENT: Chronological
DESCRIPTION: These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name, students' names, school and class, entry date, exit date, days of absence, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts, item 17-3).
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative Historical Legal
These records have long term historical value documenting student participation in school systems prior to the advent of official transcripts.
PRIMARY DESIGNATION
Exempt. 34 CFR 99
AGENCY: Canyons School District (Utah). Jordan High School
SERIES: 28083
TITLE: Office reports
DATES: 1911-
ARRANGEMENT: Chronological
DESCRIPTION: These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name, students' names, school and class, entry date, exit date, days of absence, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts, item 17-3).
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative Historical Legal
These records have long term historical value documenting student participation in school systems prior to the advent of official transcripts.
PRIMARY DESIGNATION
Exempt. 34 CFR 99