Utah Department of Administrative Services

Division of Archives & Records Service

Alta Canyon Recreation District (Utah)

13290--Agenda
13291--Annual reports
13292--Scrapbooks
13293--Policy and program development records
13294--Correspondence and program records
13295--Grant files
13296--Feasibility studies
13297--Mailing lists
13298--Minutes
13319--Organizational files/agency histories
13320--Policies and procedures
13321--Project and assignment records
13322--News releases
13323--Publications
13324--Correspondence
13325--Schedules of daily activities
13326--Bond anticipation notes
13327--Bond implementation files
13328--Bond redemption registers
13329--Bonds, notes and coupons paid
13330--Certification of bond redemption and destruction
13331--Employee bonds
13332--Fidelity bonds
13333--General obligation bonds
13334--Annual budget
13335--Budget preparation files
13336--Budget estimates and justification files
13337--Budget adoption resolution and public hearing files
13338--Budget message
13339--Budget reports
13340--Tentative budget
13341--Annual fixed asset reports
13342--Disposition records
13343--Equipment inventories
13344--Fixed asset files
13345--Accounts payable
13346--Accounts receivable invoices
13347--Annual financial reports
13348--Audit reports
13349--Bank statements
13350--Check copy files
13351--Check register
13352--Daily cash report
13353--General ledgers
13354--Interdepartmental billings
13355--Investment accounting
13356--Refund request
13357--Sales and use tax return forms
13358--State treasurer's accounting statements
13359--Subsidiary ledger and journals files
13360--Checks
13361--Checks lost
13362--Check register
13363--Buildings and grounds maintenance log
13364--Daily vehicle usage report
13365--Daily work logs
13366--Equipment maintenance and repair records
13381--Fuel records
13382--Maintenance service requests
13383--Vehicle maintenance records
13384--Vehicle registration certificates
13385--Administrative payroll report
13386--Deductions and other earnings register
13387--Employee earnings history record file
13388--Garnishment of wages
13389--Income tax files
13390--Insurance deduction files
13391--Payroll files
13392--Payroll check register
13393--Retirement records
13394--Time cards
13395--Wage survey reports
13396--Workers' compensation files
13397--Employment applications
13398--Emergency and personal leave file
13399--Employee performance evaluations
13400--Equal employment opportunity records
13401--Grievance and disciplinary files
13402--Job opening files
13403--Personal injury files
13404--Personnel files
13405--Position description and performance standards files
13406--Training records
13407--Purchase orders
13408--Bids and proposal files
13409--Vendor list
13410--Insurance policy files
13411--Liability risk management case files
13412--Loss control safety inspection reports
13413--Medical and dental insurance claim files
13414--Legal opinions
13415--Lawsuit case files
13416--Building plans, public buildings
13417--Annexation files
13418--Contracts and agreements
13419--Park development and construction files
13420--Park maintenance complaint/request files
13421--Playground equipment records
13422--Recreation program files
13423--Reservation files
13424--Recreation supervisor's daily/weekly reports
13425--Proof of publication (legal notices)
13508--Validated registration forms
13509--Activity waivers
13510--Accident reports
13511--Membership applications
11921--Participation waiver file
11922--Accident report records

AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13290
TITLE: Agenda
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: They are notices of date, time, locations of meeting and items to be discussed by committee members at regularly scheduled, special, and emergency public meetings.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided they are not attached to the minutes.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13291
TITLE: Annual reports
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics, narrative reports, graphs, and diagrams.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13292
TITLE: Scrapbooks
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are a chronological record of the municipality or individual municipal departments which include photographs, newspaper clippings and other items pertaining to the activities, actions and reactions of citizens.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13293
TITLE: Policy and program development records
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are records documenting the formulation and adoption of policies and procedures and the function of the office or department. Includes narrative or statistical reports; related correspondence; on program activities; organizational charts and mission statement studies regarding department or offices operations; circular letters or directives; and records related to significant events in which department of office participated.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 17.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13294
TITLE: Correspondence and program records
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files include correspondence, reports, technical papers studies, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13295
TITLE: Grant files
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These are files on monetary grants received from state and federal sources. Includes the original applications, contract agreements, annual and final performance reports.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13296
TITLE: Feasibility studies
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are studies conducted before the installation of any technology or equipment associated with information management systems, such as computers, micrographics, and communication systems. Also, studies and system analyses for the initial establishment and major changes of these systems.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after completion of study and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13297
TITLE: Mailing lists
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are lists of names and addresses for various mailings (billings and other administrative purposes).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 12.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13298
TITLE: Minutes
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

These records have evidentiary value and serve as a history of board and committee actions. They contain minutes of open committee and board meetings as required by UCA 52-4-7. (2005) Records may also include agenda, recordings, recordings and minutes of closed portions of meetings, and other supporting documentation.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13319
TITLE: Organizational files/agency histories
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are files containing organizational charts and reorganizational studies. They are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. They also include agency histories and selected background material. Agency histories and selected background material.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13320
TITLE: Policies and procedures
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are manuals which indicate the responsibilities and guidelines on administrative policies, operational procedures, and rules and regulations.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded or updated and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13321
TITLE: Project and assignment records
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files contain memoranda, preliminary reports, and other records documenting assignments and the progress of projects. These files do not contain the final reports.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after project is closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 18.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13322
TITLE: News releases
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13323
TITLE: Publications
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the municipality or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 21.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13324
TITLE: Correspondence
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These records are of a general facilitative nature created or received in the course of administering programs. Includes daily, weekly, or monthly activity reports which are summarized in an annual report.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until no longer needed for reference and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 6.

PRIMARY DESIGNATION

Public. UCA 63G-2-301

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (Attorney's)


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13325
TITLE: Schedules of daily activities
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities of municipal employees. These are records containing substantive information relating to the official activities of career employees, the substance of which has not been incorporated into memoranda, reports, correspondence, or other records included in the official files.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on, Schedule 0, Item 0.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13326
TITLE: Bond anticipation notes
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These notes are used by municipalities pursuant to an appropriation resolution for bonds in anticipation of payable and valorem taxes and constitute a full obligation of the municipality, "the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the municipality" (UCA 11-14-19.5).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after redeemed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13327
TITLE: Bond implementation files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files document the implementation of municipal bonds. They usually include authorizations supporting financial data, contracts or sales agreements, and sample copies of bonds sold as evidence of municipal indebtedness.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13328
TITLE: Bond redemption registers
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These registers are used to record the redemption of coupons for municipal bonds.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after redemption of coupon and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13329
TITLE: Bonds, notes and coupons paid
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are coupons and notes redeemed throughout the lifetime of the bond.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after redeemed by the paying agent and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13330
TITLE: Certification of bond redemption and destruction
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are certificates sent to the municipality by the paying agent which track payment and destruction of bond coupons.

RETENTION

Retain 3 years

DISPOSITION

file in bond issue file.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after expiration and then file in bond issue file.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13331
TITLE: Employee bonds
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This is a blanket bond for "the elected officials of each municipality and the treasurer of cities of first and second class" to guarantee "honest and faithful performance". Bonds are placed at such amounts as may be determined by the governing board (UCA 10-3-819).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after expiration and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13332
TITLE: Fidelity bonds
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of treasurer. Bond usually covers four years and "may be set by resolution or ordinance in any amount, not less than that established by the state money management council" (UCA 10-3-821).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after expiration and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13333
TITLE: General obligation bonds
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the municipality for the prompt and punctual payment of principal and interest on which the "full faith and credit" of the municipality (UCA 11-14-19).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after "paid or cancelled" and then destroy and UCA 11-14-14 (2c).

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13334
TITLE: Annual budget
DATES: 1989-
ARRANGEMENT: Chronological

DESCRIPTION: The final annual municipal financial plan approved by the city council for all expenditures of municipality.

RETENTION

Retain permanently

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13335
TITLE: Budget preparation files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are apportionment and reapportionment schedules, proposing quarterly obligations under each authorized appropriation.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13336
TITLE: Budget estimates and justification files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are copies of budget estimates and justifications prepared or consolidated in formally organized budget offices. Included are appropriation language sheets, narrative statements, and related schedules, and data.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13337
TITLE: Budget adoption resolution and public hearing files
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain documentation associated with the adoption of city's fiscal year budget, including mayor's recommended budget, tape recordings of public hearings associated with finalizing budget, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.

RETENTION

Retain permanently.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after budget has been adopted and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13338
TITLE: Budget message
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget, contains an outline of the proposed financial policies of the municipality for the budget year, and describes the important features of the budgetary plan (UCA 10-6-11(b)).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after budget is formally adopted and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13339
TITLE: Budget reports
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are monthly and/or quarterly reports regarding the status of receipts and disbursements in comparison to annual budget. Reports are prepared for council and mayor.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13340
TITLE: Tentative budget
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: On forms prepared by the state auditor, the budget officer prepares a tentative budget and files it with the governing body for the ensuing year for each fund for which a budget is required on or before the first regularly scheduled meeting in May (UCA 10-6-111).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13341
TITLE: Annual fixed asset reports
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are worksheets for annual reports listing totals of all fixed assets, purchases, and disposition.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 4, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13342
TITLE: Disposition records
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are either forms or records completed by municipal agency when municipal property is disposed of either by public auction, competitive bidding or destruction. Includes date, department name, description of item, value, disposition, method, and reason, condition, value and approval signature.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after disposition of property and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 4, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13343
TITLE: Equipment inventories
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These inventories are listings of equipment, supplies, and other items owned or administered by municipality.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after being reconciled with subsequent inventory and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 4, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13344
TITLE: Fixed asset files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files contain listings of all municipal property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, name of vendor, and depreciation.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 4, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13345
TITLE: Accounts payable
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are records used to pay municipal bills. Files consist of copy of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13346
TITLE: Accounts receivable invoices
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are invoices billing non-municipal agencies or institutions for supplies, services or repairs provided by an agency.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 3.

PRIMARY DESIGNATION

Public. UCA 63G-2-301

SECONDARY DESIGNATION

Private. UCA 63G-2-302


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13347
TITLE: Annual financial reports
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property, and an accounting of all income and expenditures in relationship to the final budget.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13348
TITLE: Audit reports
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 5.

Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13349
TITLE: Bank statements
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date, name of bank, total deposit, and withdrawals, and cash balance with interest on daily bank balances.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13350
TITLE: Check copy files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This is a carbon copy or photocopy of checks issued and maintained solely as a quick reference source.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13351
TITLE: Check register
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This is a multi-columnar record with chronologically arranged entries of checks. Usually includes check number and amount of deposits per each account.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13352
TITLE: Daily cash report
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This report is a daily record of cash balances, receipts, and disbursements.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13353
TITLE: General ledgers
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13354
TITLE: Interdepartmental billings
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This is an accounting document that requests the transfer of funds between departments for services rendered or materials purchased.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13355
TITLE: Investment accounting
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13356
TITLE: Refund request
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This may be a form signed by the customer which requests a refund of fund paid to the agency.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 17.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13357
TITLE: Sales and use tax return forms
DATES: 1994-
ARRANGEMENT: Chronological

DESCRIPTION: These forms are required by the State Tax Commission to report quarterly sales and to remit the amount collected and due to the state (e.g., municipal swimming pools).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 18.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13358
TITLE: State treasurer's accounting statements
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are monthly reports of monies deposited with and invested by the State Treasurer under the State Money Management act of 1974 (UCA 51-7). These statements are required by law (UCA 51-7-9). They include a deposit form, an account statement and an investment credit notice.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 19.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13359
TITLE: Subsidiary ledger and journals files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are account books showing details of daily receipts and expenditures such as depositor payment amount, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13360
TITLE: Checks
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: The actual warrant or check cut from a warrant request.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 29.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13361
TITLE: Checks lost
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This is legal documentation explaining and justifying a lost warrant.

RETENTION

Retain 4 years.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 30.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13362
TITLE: Check register
DATES:
ARRANGEMENT: Numerical

DESCRIPTION: A numerical listing of check numbers of all checks issued by department. Shows vendor number, name, date of payment, invoice number and/or purchase number, account debit, description of expenditure, and amount.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 26.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13363
TITLE: Buildings and grounds maintenance log
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13364
TITLE: Daily vehicle usage report
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This is a report of all vehicle usage. It is used for both maintenance and planning purposes. It includes date, list of repairs needed and action taken, miles traveled, problems, and name of driver.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13365
TITLE: Daily work logs
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This daily log is maintained by each work crew to verify work completed. This log includes date, work order number, location, job requirements, date completed, equipment used, and initials or signature of crew chief.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13366
TITLE: Equipment maintenance and repair records
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are records of service repair and maintenance of municipality equipment, including office machines and furniture.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13381
TITLE: Fuel records
DATES: 1993-
ARRANGEMENT: Chronological

DESCRIPTION: These are logs, reports, or similar records documenting mileage and gasoline, oil, and diesel fuel used by municipal vehicles.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13382
TITLE: Maintenance service requests
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are requests for maintenance, service, cleaning, or repair of vehicles, equipment, and buildings, received from any municipal departments.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 months after maintenance completed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13383
TITLE: Vehicle maintenance records
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This is a daily record of maintenance on all department vehicles. It is used to provide a maintenance history of all department vehicles. It includes work order numbers, dates, maintenance performed, mileage of vehicle, type of problem, name of driver, and action taken.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after disposition of vehicle and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13384
TITLE: Vehicle registration certificates
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These registration forms document municipal ownership of vehicle.

RETENTION

Retain until vehicle is sold or transferred

DISPOSITION

transfer with vehicle.

FORMAT MANAGEMENT

Paper: Retain in Office until disposition of vehicle and then transfer with vehicle.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13385
TITLE: Administrative payroll report
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are reports and statistics with any supporting and related records to payroll operations and pay administration. Includes reports and data used for workload and personnel management purposes.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13386
TITLE: Deductions and other earnings register
DATES:
ARRANGEMENT:

DESCRIPTION: These are reports by department code used to reference the amount of retirement deducted and other miscellaneous deductions.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 3.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13387
TITLE: Employee earnings history record file
DATES:
ARRANGEMENT:

DESCRIPTION: These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee, name of department and position, social security number, date of birth, date employed, earnings and deductions by pay period, gross earnings year-to-date, net pay, and check number. These files are considered to be the most important payroll record for retirement purposes.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until separation of employee and then place in personnel file.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13388
TITLE: Garnishment of wages
DATES:
ARRANGEMENT:

DESCRIPTION: This is a record of garnishments or levies for debts owned by the employees.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after end of garnishment and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 5.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13389
TITLE: Income tax files
DATES: 1994-
ARRANGEMENT:

DESCRIPTION: These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after termination or superseded form and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 6.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13390
TITLE: Insurance deduction files
DATES:
ARRANGEMENT:

DESCRIPTION: These are reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after separation and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 8.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13391
TITLE: Payroll files
DATES:
ARRANGEMENT:

DESCRIPTION: These copies contain memoranda, copies of payrolls, checklists, and related certification sheets.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy provided earning record is maintained.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13392
TITLE: Payroll check register
DATES:
ARRANGEMENT:

DESCRIPTION: This register is a numerical listing by check number or agency codes of all payroll checks issued by the municipality. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy provided employee earnings file is transferred to personnel file.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13393
TITLE: Retirement records
DATES:
ARRANGEMENT:

DESCRIPTION: These records are control documents relating to retirement. They include reports and registers.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 13.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13394
TITLE: Time cards
DATES:
ARRANGEMENT:

DESCRIPTION: These are a record of hours worked, sick leave, vacation, and overtime, and holidays earned and taen by municipal employees.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13395
TITLE: Wage survey reports
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain wage survey reports and data, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis, of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until updated or superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13396
TITLE: Workers' compensation files
DATES:
ARRANGEMENT:

DESCRIPTION: All records about on-the-job injuries or job related disabilities, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years after final settlement and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 16.

PRIMARY DESIGNATION

Controlled. UCA 63G-2-304

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13397
TITLE: Employment applications
DATES:
ARRANGEMENT:

DESCRIPTION: These are forms listing name of applicant, address, professional information, previous employment, education, references, and certificates submitted to Personnel Office by applicant.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided not hired.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 20.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13398
TITLE: Emergency and personal leave file
DATES:
ARRANGEMENT:

DESCRIPTION: These files shows name of employee, dates of absence, explanation of emergency, signature of employee taking emergency leave and signature of supervisor.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 5.

PRIMARY DESIGNATION

Controlled. UCA 63G-2-304

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13399
TITLE: Employee performance evaluations
DATES:
ARRANGEMENT:

DESCRIPTION:

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 27.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13400
TITLE: Equal employment opportunity records
DATES:
ARRANGEMENT:

DESCRIPTION: These files document official discrimination complaints received and resolved by the municipality. The files contain complaints, related correspondence, reports, exhibits, withdrawal notices, copies of decisions, records of hearings and meetings, and other records as described in 29 CFR 1613.222 (1992).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after resolution of case and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13401
TITLE: Grievance and disciplinary files
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain records originating with the review of grievance and appeals raised by municipal employees, except EEO complaints. These case files include witnesses' statements, reports of interviews and hearings, examiner's findings and recommendations and exhibits, and records relating to a reconsideration request.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after case is closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 9.

PRIMARY DESIGNATION

Controlled. UCA 63G-2-304

SECONDARY DESIGNATION

Public. UCA 63G-2-301 after case is closed


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13402
TITLE: Job opening files
DATES:
ARRANGEMENT:

DESCRIPTION: These files list all current municipal job openings with job descriptions.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13403
TITLE: Personal injury files
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain forms, reports, correspondence and related medical and investigatory records relating to on-the-job injuries, whether or not a claim for compensation was made. They exclude copies filed in the Agency Personnel File and copies submitted to the Utah Industrial Commission.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 11.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13404
TITLE: Personnel files
DATES:
ARRANGEMENT:

DESCRIPTION: These files are the official files for all municipal employees and usually include the original job application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 65 years after date of employment or until 3 years after retirement or death and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 12.

The history of a person's employment must be retained beyond the time he or she could potentially claim retirement benefits based on employment.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13405
TITLE: Position description and performance standards files
DATES:
ARRANGEMENT:

DESCRIPTION: These files describe established positions including information on title, grade, duties, and agency responsibilities.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13406
TITLE: Training records
DATES:
ARRANGEMENT:

DESCRIPTION: These are records of teaching aids which include manuals, syllabi, textbooks, and other training aids developed by the agency.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13407
TITLE: Purchase orders
DATES:
ARRANGEMENT:

DESCRIPTION: These are orders issued to vendor to supply specific goods or services at a given price.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13408
TITLE: Bids and proposal files
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13409
TITLE: Vendor list
DATES:
ARRANGEMENT:

DESCRIPTION: A list of vendors providing goods and services to municipality. Usually includes name of vendors, addresses, phone numbers, description of goods or services provided.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until updated or superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13410
TITLE: Insurance policy files
DATES:
ARRANGEMENT:

DESCRIPTION: These are insurance policy contracts between municipality and private insurers.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 15 years after expiration of policy and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13411
TITLE: Liability risk management case files
DATES:
ARRANGEMENT:

DESCRIPTION: These are case files of the reporting, investigation and settlement of liability claims filed against the municipalities.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 20 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 4.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13412
TITLE: Loss control safety inspection reports
DATES:
ARRANGEMENT:

DESCRIPTION: Each year a municipality may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might in defense of a claim.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 12 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13413
TITLE: Medical and dental insurance claim files
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain medical and dental claims for municipal employees. They are used to track medical and dental claims and for cost analysis for insurance programs.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 6.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13414
TITLE: Legal opinions
DATES:
ARRANGEMENT:

DESCRIPTION: These are copies of opinions rendered by the attorney's office for various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They include the date of the opinion, advice or opinion, and name of requesting office or department.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 4.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13415
TITLE: Lawsuit case files
DATES:
ARRANGEMENT:

DESCRIPTION: These are case files for lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after case is closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 3.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13416
TITLE: Building plans, public buildings
DATES:
ARRANGEMENT:

DESCRIPTION: These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use of the contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities, job cleanup, security, time limits, deadlines, and the responsibilities of the architect, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13417
TITLE: Annexation files
DATES:
ARRANGEMENT:

DESCRIPTION: These files document the annexation of property into municipal boundaries. They usually contain correspondence, citizens' petitions, maps, and the official annexation action approved by city council (UCA 10-2-401 to 424).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13418
TITLE: Contracts and agreements
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain official agreements enforceable by law, to acquire or incur services, products. File may also include ordinances, bonds, job specification books, and related correspondence.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on, Schedule 0, Item 0.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13419
TITLE: Park development and construction files
DATES:
ARRANGEMENT:

DESCRIPTION: These project files document the actual construction for park development, park renovation, and other park improvements. They are used for reference while projects are in progress and after completion. They include drawings of all park development projects along with specifications, construction drawings, and related correspondence. They may also include property acquisition records including original deeds.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13420
TITLE: Park maintenance complaint/request files
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain a record of complaints or requests received from the general public (e.g., trimming, removal, or spraying of trees; removal of weeds and bushes on corners which block traffic, etc.) They are used to verify that action was taken to resolve issues. They include date, name, phone, and address of requesting person; type of request; and comments of foreman handling request.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13421
TITLE: Playground equipment records
DATES:
ARRANGEMENT:

DESCRIPTION: These records document playground equipment and tools loaned in connection with reserved park areas. They are used to maintain a record of location of equipment. They include name of group, name, address, phone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13422
TITLE: Recreation program files
DATES:
ARRANGEMENT:

DESCRIPTION: These program files document specific recreation programs sponsored by the municipality. They are used for reference in developing future programs. They include flyers of specific programs, receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13423
TITLE: Reservation files
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g., baseball, softball, football, soccer). The files include the request form (date of request, name of group, number of people, name, address, and phone number of requesting person, area and park requested, time, date, and amount paid).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13424
TITLE: Recreation supervisor's daily/weekly reports
DATES:
ARRANGEMENT:

DESCRIPTION: These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date, crew name, purpose of job, list of crew members, hours worked, pay amount per hours worked, total cost of labor, equipment used, and amount of rental equipment.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13425
TITLE: Proof of publication (legal notices)
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain evidence of the publication of a document or public notification appearing in a local newspaper, usually for hearings, sale of bonds, budget, and council meetings (UCA 78-25-14).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 21.

PRIMARY DESIGNATION

Public


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13508
TITLE: Validated registration forms
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These forms are used to register for municipal recreational programs. They include registrant's name, address, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 13.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13509
TITLE: Activity waivers
DATES:
ARRANGEMENT: Alphabetical there under by name of activity

DESCRIPTION: This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name, team name, sport, date, medical insurance company, and signature.

RETENTION

Retain 2 years or until litigation is resolved.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until litigation is resolved and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 10.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13510
TITLE: Accident reports
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files contain forms, correspondence and related medical and investigatory records relating to on-the-job injuries, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 11.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 13511
TITLE: Membership applications
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These forms are used to register for municipal recreational programs. They include registrant's name, address, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 13.

PRIMARY DESIGNATION

Private. UCA 63G-2-302


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 11921
TITLE: Participation waiver file
DATES: 1984-
ARRANGEMENT: Chronological by activity

DESCRIPTION: This is a record that verifies that an individual has waive and release any and all rights and claims for damages that an adult, parent/guardian, or child may have against the service area or its representatives, successors, and assigns for any and all injuries suffered by the adult or child at the designated activity sponsored by the center. This file contains waivers from memberships files, summer swim passes, swim lessons, diving lessons, class registration, sun tan booth, weight room, aerobics, tournaments, nursery, triathlon, and skiing.

RETENTION

Retain 2 years or until litigation is resloved.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until litigation is resolved and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 19, Item 10.

This disposition is based on the record's primary value to the recreation center and UCA 63-30-13 Claims against a political subdivision or its employee.

PRIMARY DESIGNATION

Private


AGENCY: Alta Canyon Recreation District (Utah)

SERIES: 11922
TITLE: Accident report records
DATES: 1984-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: This report is used to record accidents that have occurred at the recreation center. This report includes name of injured, sex, date of birth, date of accident, time of accident, apparent nature of injury, affected area, contributing factors, location of where accident occurred, description of accident, action taken by facility, and by whom, first aid administered by, witness information, follow up action taken by victim or parent/guardian, follow up action taken by agency, signatures of witnesses, persons initiating report, persons making report, department heads, and executive directors, and release and waivers from victims or parents/guardians.

RETENTION

Retain 5 years or until litigation is resolved.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years or until litigation is resolved and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 11.

This disposition is based on the record's primary value to the recreation center and UCA 63-30-13 Claims against a political subdivision or its employee.

PRIMARY DESIGNATION

Private