Tooele County (Utah). County Auditor
3542--Revenue bonds5413--Justice court reports
5424--Time cards
5436--Payroll distribution report
29816--Tooele County Abatement Records
29817--Tooele County accounts payable and receivable
29845--Tooele County bond statements
29451--Budget
AGENCY: Tooele County (Utah). County Auditor
SERIES: 3542
TITLE: Revenue bonds
DATES: 1989-
ARRANGEMENT: alphabetical by subject of project
DESCRIPTION: These bonds are issued by the county commission and made payable solely from revenues attributable to extensions and improvements made to revenue producing facilities (UCA 11-14-17 to 11-14-17.5_(1989)). They are used to encourage industrial development within Tooele County. These bonds are issued for the development for the Utah Hazardous Waste Treatment Plant in Tooele County.
RETENTION
Retain for 1 year(s) after resolution of issue
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 06/1990
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after being paid or cancelled and then destroy.
APPRAISAL
Administrative Legal
This disposition is based on the record's primary value to the agency to meet its administrative needs as expressed by the county clerk and UCA 11-14-14(c) (1989) which indicates that "any bonds or coupons which have been paid or cancelled may be destroyed."
AGENCY: Tooele County (Utah). County Auditor
SERIES: 5413
TITLE: Justice court reports
DATES: ca. 1977-
ARRANGEMENT: Chronological, thereunder alphabetical by name of judge
DESCRIPTION: These monthly financial reports are submitted to the county auditor on monies collected by the two county justice courts (Wendover and Stansbury Park). The reports are used to reconcile records with monies actually collected. The Wendover court deposits monies collected in a local bank and attaches the bank deposit slip to the report, while the Stansbury Park court brings the money with the report to the county auditor's office and the auditor deposits monies into a county bank account. The reports include the name of the judge, name of defendant, charge, trial date, receipt number, fine imposed, amount suspended, fines collected (county and state), costs paid, and totals.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 12/1990
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the record's administrative needs expressed by the county auditor. These records are not audited.
AGENCY: Tooele County (Utah). County Auditor
SERIES: 5424
TITLE: Time cards
DATES: ca. 1978-
ARRANGEMENT: Chronological, thereunder alphabetical by employee name
DESCRIPTION: These cards document the hours worked by county employees. They are used to pay employees. The cards include employee's name and social security number, date, number of hours worked and leave taken, total hours, signature of employee, and signature of department head.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 12/1990
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative
This retention is based on the administrative needs expressed by the county auditor and the previously approved 1990 Utah State General Retention Schedule (schedule 11, item 24) and the Utah Municipal General Records Retention 1990 (schedule 8, item 14).
AGENCY: Tooele County (Utah). County Auditor
SERIES: 5436
TITLE: Payroll distribution report
DATES: 1984-
ARRANGEMENT: Numerical by department number, thereunder alphabetical by employee name
DESCRIPTION: This computer report is a listing of county payroll by department. It is used to balance county books and to bill various outside agencies using county facilities (e.g., Housing Authority). The county pays the staff salaries of these outside agencies, but are later reimbursed by the agencies. The report includes employee number, employee name, gross salary, non-tax amount, benefit code, benefit number, and benefit amount.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
APPROVED: 09/1991
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative needs expressed by the county auditor. This report is used for immediate reference and is not audited.
AGENCY: Tooele County (Utah). County Auditor
SERIES: 29816
TITLE: Tooele County Abatement Records
DATES: 2000-
ARRANGEMENT: Chronological by year.
DESCRIPTION: These records are used for granting exemption of property taxes for specific conditions. Information includes parcels owned, the abatement amount, and status.
RETENTION
Permanent. Retain for 30 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Tax abatement records, GRS-225
AUTHORIZED: 08/20/2019
FORMAT MANAGEMENT
Paper: Retain in Office until administrative value has been met and then transfer to State Records Center. Retain in State Records Center for 27 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. Utah Code 63G-2-302 (1)(l)(2019).
AGENCY: Tooele County (Utah). County Auditor
SERIES: 29817
TITLE: Tooele County accounts payable and receivable
DATES: 2000-
ARRANGEMENT: Chronological by date received.
DESCRIPTION: These are records related to monies collected, paid, or invested in the conduct of county business. Information may include bank records, invoices, revenue, expenses, and related accounting records.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 08/21/2019
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 3 years and then destroy.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Tooele County (Utah). County Auditor
SERIES: 29845
TITLE: Tooele County bond statements
DATES: 2014-
ARRANGEMENT: Chronological
DESCRIPTION:
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative Fiscal
AGENCY: Tooele County (Utah). County Auditor
SERIES: 29451
TITLE: Budget
DATES: 2009-
ARRANGEMENT: none
DESCRIPTION: These records are used to document the intended appropriation of funds. Information may include budget requests, proposals, and reports documenting the status of appropriations.
RETENTION
Retain until administrative need ends
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Budget records, GRS-1856
AUTHORIZED: 07/31/2017
FORMAT MANAGEMENT
APPRAISAL
Administrative Fiscal