Utah Department of Administrative Services

Division of Archives & Records Service

Tooele County (Utah). County Auditor

5413--Justice court reports
5424--Time cards
5436--Payroll distribution report

AGENCY: Tooele County (Utah). County Auditor

SERIES: 5413
TITLE: Justice court reports
DATES: ca. 1977-
ARRANGEMENT: Chronological, thereunder alphabetical by name of judge
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These monthly financial reports are submitted to the county auditor on monies collected by the two county justice courts (Wendover and Stansbury Park). The reports are used to reconcile records with monies actually collected. The Wendover court deposits monies collected in a local bank and attaches the bank deposit slip to the report, while the Stansbury Park court brings the money with the report to the county auditor's office and the auditor deposits monies into a county bank account. The reports include the name of the judge, name of defendant, charge, trial date, receipt number, fine imposed, amount suspended, fines collected (county and state), costs paid, and totals.

RETENTION

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 12/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the record's administrative needs expressed by the county auditor. These records are not audited.


AGENCY: Tooele County (Utah). County Auditor

SERIES: 5424
TITLE: Time cards
DATES: ca. 1978-
ARRANGEMENT: Chronological, thereunder alphabetical by employee name
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These cards document the hours worked by county employees. They are used to pay employees. The cards include employee's name and social security number, date, number of hours worked and leave taken, total hours, signature of employee, and signature of department head.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 12/1990

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the county auditor and the previously approved 1990 Utah State General Retention Schedule (schedule 11, item 24) and the Utah Municipal General Records Retention 1990 (schedule 8, item 14).


AGENCY: Tooele County (Utah). County Auditor

SERIES: 5436
TITLE: Payroll distribution report
DATES: 1984-
ARRANGEMENT: Numerical by department number, thereunder alphabetical by employee name
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: This computer report is a listing of county payroll by department. It is used to balance county books and to bill various outside agencies using county facilities (e.g., Housing Authority). The county pays the staff salaries of these outside agencies, but are later reimbursed by the agencies. The report includes employee number, employee name, gross salary, non-tax amount, benefit code, benefit number, and benefit amount.

RETENTION

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 09/1991

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the county auditor. This report is used for immediate reference and is not audited.