Utah Department of Administrative Services

Division of Archives & Records Service

Tooele County (Utah). County Auditor

26453--Audit reports
5413--Justice court reports
5424--Time cards
5436--Payroll distribution report

AGENCY: Tooele County (Utah). County Auditor

SERIES: 26453
TITLE: Audit reports
DATES: 1929-1932
ARRANGEMENT: Chronological

DESCRIPTION: These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: For records beginning in 1929 through 1932. Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 13, Item 6.

Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.

PRIMARY DESIGNATION

Public


AGENCY: Tooele County (Utah). County Auditor

SERIES: 5413
TITLE: Justice court reports
DATES: ca. 1977-
ARRANGEMENT: Chronological, thereunder alphabetical by name of judge
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These monthly financial reports are submitted to the county auditor on monies collected by the two county justice courts (Wendover and Stansbury Park). The reports are used to reconcile records with monies actually collected. The Wendover court deposits monies collected in a local bank and attaches the bank deposit slip to the report, while the Stansbury Park court brings the money with the report to the county auditor's office and the auditor deposits monies into a county bank account. The reports include the name of the judge, name of defendant, charge, trial date, receipt number, fine imposed, amount suspended, fines collected (county and state), costs paid, and totals.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the record's administrative needs expressed by the county auditor. These records are not audited.


AGENCY: Tooele County (Utah). County Auditor

SERIES: 5424
TITLE: Time cards
DATES: ca. 1978-
ARRANGEMENT: Chronological, thereunder alphabetical by employee name
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These cards document the hours worked by county employees. They are used to pay employees. The cards include employee's name and social security number, date, number of hours worked and leave taken, total hours, signature of employee, and signature of department head.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This retention is based on the administrative needs expressed by the county auditor and the previously approved 1990 Utah State General Retention Schedule (schedule 11, item 24) and the Utah Municipal General Records Retention 1990 (schedule 8, item 14).


AGENCY: Tooele County (Utah). County Auditor

SERIES: 5436
TITLE: Payroll distribution report
DATES: 1984-
ARRANGEMENT: Numerical by department number, thereunder alphabetical by employee name
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: This computer report is a listing of county payroll by department. It is used to balance county books and to bill various outside agencies using county facilities (e.g., Housing Authority). The county pays the staff salaries of these outside agencies, but are later reimbursed by the agencies. The report includes employee number, employee name, gross salary, non-tax amount, benefit code, benefit number, and benefit amount.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the county auditor. This report is used for immediate reference and is not audited.