Charleston (Utah)
10245--Council minutes14137--Personnel files
18211--Ordinances
18212--Resolutions
AGENCY: Charleston (Utah)
SERIES: 10245
TITLE: Council minutes
DATES: 1958-
ARRANGEMENT: Chronological by date
DESCRIPTION: These are the official record of the proceedings of regularly scheduled, special and emergency council meetings. Includes date, time, and place of meeting, name of members in attendance and those absent, a record of subjects discussed, statements of intent, and a record of action taken.
RETENTION
Retain until microfilmed.
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then microfilm and transfer to Agency Record Center. Retain in Agency Record Center permanently.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 23.
PRIMARY DESIGNATION
Public
AGENCY: Charleston (Utah)
SERIES: 14137
TITLE: Personnel files
DATES: ca. 1984
ARRANGEMENT: Alphabetical by first letter of surname
DESCRIPTION: These files are the official files for all municipal employees and usually include the original job application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.
RETENTION
DISPOSITION
Destroy.
FORMAT MANAGEMENT
Paper: Retain in Office for 65 years after date of employment or until 3 years after retirement or death and then destroy.
APPRAISAL
Administrative
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 12.
The history of a person's employment must be retained beyond the time he or she could potentially claim retirement benefits based on employment.
PRIMARY DESIGNATION
Private
AGENCY: Charleston (Utah)
SERIES: 18211
TITLE: Ordinances
DATES:
ARRANGEMENT: Chronological
DESCRIPTION: These books contain the legislative action of city council to regulate, require, prohibit, govern, control, or supervise any activity, business, conduct, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number, a title, preamble, an ordaining clause, the body or subject of ordinance, when applicable, penalty of violation, effective date, signature of mayor or acting mayor, and municipal seal.
RETENTION
Retain permanently.
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Historical Legal
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 19.
Ordinances have legal value because they are municipal laws. They have historical value because ongoing ordinances document changes to the law over time.
PRIMARY DESIGNATION
Public
AGENCY: Charleston (Utah)
SERIES: 18212
TITLE: Resolutions
DATES:
ARRANGEMENT: Chronological
DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).
RETENTION
Retain permanently.
DISPOSITION
Retain in agency custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Historical Legal
This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 22.
Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.
PRIMARY DESIGNATION
Public