Utah Department of Administrative Services

Division of Archives & Records Service

Board of Education. Office of Education. Education Equity Section

12778--Federal program account book
12779--Complaint files
12780--Sex desegregation correspondence
12781--Sex desegregation technical reference files
12782--National origin discrimination correspondence
12783--National origin discrimination technical reference files
12784--Race desegregation correspondence
12785--Race desegregation technical reference files
12803--Bilingual education correspondence
12804--Bilingual education technical reference files
12806--Ethnic artist bank files
12807--Math, Engineering, and Science Achievement program files
12808--Coalition of minority advisory committees files
12809--Facsimile transmission log
12810--Vendor number log
12811--Staff meeting minutes
12812--Telephone bills
12813--Tape library circulation log
12815--Budget book
12816--Desegregation assistance proposal
12817--Travel expenditures log
12818--Purchase authorizations
12820--Major purchase authorizations
12821--Warrant requests
12822--Annual report on bilingual education
12823--Emergency immigrant grant files
10624--Multicultural resource book

AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12778
TITLE: Federal program account book
DATES: 1990-
ARRANGEMENT: Chronological, thereunder numerical by state-assigned program number
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These records include requests for funds from school districts or other entities which may qualify, a state encumbrance form (Division of Finance C-7) in which the Utah State Office of Education accepts the financial obligation for the approved program, a copy of a bill from the recipient entity after the program or project is complete, and a copy of the warrant issued to pay the bill. The Educational Equity Section is responsible for administering and implementing several federal education programs authorized under the Elementary and Secondary Education Act (P.L_89-10). Among them are Title IV programs prohibiting discrimination on the bases of (1) race, (2) sex, and (3) national origin. Also, Title VII funds are available for bilingual education programs.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Legal

This disposition is based on 34 CFR 76.730, which requires that records of state-administered Department of Education projects be retained for five years "after completion of activity for which the state uses grant or subgrant funds."

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12779
TITLE: Complaint files
DATES: i 1988-
ARRANGEMENT: Alphabetical by school district name
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: The Educational Equity Section is responsible for processing discrimination complaints against district school boards by students or other aggrieved parties. Cases which are not resolved at this level may fall within the jurisdiction of, and be resolved by, the Federal Office of Civil Rights in Denver, Colorado. These files contain the details of complaints filed with the Utah State Office of Education. Included documents are a complaint letter identifying the aggrieved party, the offending party, and the nature of the complaint; a response from the school district; and a disposition of the case.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after resolution of case and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 11, Item 15.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305(8) (2008)


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12780
TITLE: Sex desegregation correspondence
DATES: 1990-
ARRANGEMENT: Alphabetical by surname of corresponding employee
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This series includes the correspondence of Equity personnel concerned with the section's sex desegregation programs. The correspondence could be with anyone, but would generally be with school districts, schools, or the U.S._government.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Identities of any persons alleged to be harmed by sexual discrimination [UCA 63G-2-302(2)(d) (2008)]

Protected. Any information which discloses the identity of individuals under investigation for sexual discrimination [UCA 63G-2-305(8)(c) (2008)]


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12781
TITLE: Sex desegregation technical reference files
DATES: ca._1990-
ARRANGEMENT: None
ANNUAL ACCUMULATION: 6.00 cubic feet.

DESCRIPTION: These files contain materials prepared for conferences and other documents which provide reference information on sex desegregation for use by the Equity section employees who are concerned with sex desegregation. The files may include reports, studies, special compilations of data, drawings, periodicals, brochures, and similar material.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years or until administrative need ends and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 29.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12782
TITLE: National origin discrimination correspondence
DATES: 1984-
ARRANGEMENT: Alphabetical by surname of corresponding employee
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This series includes the correspondence of Equity personnel concerned with the section's national origin desegregation programs. The correspondence could be with anyone, but would generally be with school districts, schools, or the U.S._government.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Identities of any persons alleged to be harmed by national origin discrimination [UCA 63G-2-302(2)(d) (2008)]

Protected. Any information which discloses the identity of individuals under investigation for national origin discrimination [UCA 63G-2-305(8)(c) (2008)]


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12783
TITLE: National origin discrimination technical reference files
DATES: 1984-
ARRANGEMENT: Alphabetical by conference name or subject
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files contain materials prepared for conferences and other documents which provide reference information on national origin discrimination for use by the Equity section employees who are concerned with national origin discrimination. The files may include reports, studies, special compilations of data, drawings, periodicals, brochures, and similar material.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years or until administrative need ends and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 29.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12784
TITLE: Race desegregation correspondence
DATES: 1984-
ARRANGEMENT: Alphabetical by surname of corresponding employee
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This series includes the correspondence of Equity personnel concerned with the section's race desegregation programs. The correspondence could be with anyone, but would generally be with school districts, schools, or the U.S._government.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Identities of any persons alleged to be harmed by racial discrimination [UCA 63G-2-302(2)(d) (2008)]

Protected. Any information which discloses the identity of individuals under investigation for racial discrimination [UCA 63G-2-305(8)(c) (2008)]


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12785
TITLE: Race desegregation technical reference files
DATES: 1984-
ARRANGEMENT: Alphabetical by conference name or subject
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files contain the materials prepared for conferences and other documents which provide reference information on race desegregation for use by the Equity section employees who are concerned with race desegregation. The files may include reports, studies, special compilations of data, drawings, periodicals, brochures, and similar material.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years or until administrative need ends and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 29.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12803
TITLE: Bilingual education correspondence
DATES: 1989-
ARRANGEMENT: Alphabetical by surname of corresponding employee
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This series includes the correspondence of Equity personnel concerned with the section's bilingual education programs. The correspondence could be to (or from) anyone, but would generally be with school districts, schools, or the U.S._government.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12804
TITLE: Bilingual education technical reference files
DATES: 1989-
ARRANGEMENT: Alphabetical by subject
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files contain the materials prepared for conferences and other documents which provide reference information on bilingual education for use by the Equity section employees who are concerned with bilingual education. The files may include reports, studies, special compilations of data, drawings, periodicals, brochures, and similar material.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 29.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12806
TITLE: Ethnic artist bank files
DATES: 1989-
ARRANGEMENT: Alphabetical by artist surname
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: The Educational Equity Section oversees a program which provides funding for artists of minority ethnic backgrounds to perform in public schools. This program is mainly supported by federal Chapter 2 funds. These files contain a request from a school board to have an artist perform, approval by the Equity Section of the program, an evaluation of the program by the school, and a copy of the payment made to the school.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Legal

This disposition is based on 34 CFR 76.30, which requires that records of state-administered Department of Education project be retained for five years "after completion of activity for which the state uses grant or subgrant funds."

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12807
TITLE: Math, Engineering, and Science Achievement program files
DATES: 1988-
ARRANGEMENT: Alphabetical by school district, thereunder by school
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: The Math, Engineering, Science Achievement (MESA) Program is designed to encourage women and minorities to enter undergraduate studies in math, engineering, and science. This program is administered at the University of Utah, which is responsible for the official records. The records kept by Educational Equity show the application for funds by local school districts and whether or not funding was authorized.

RETENTION

Retain 3 years or until administrative need ends.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper copy: Retain in Office for 3 years or until administrative need ends and then destroy.

APPRAISAL

Fiscal

This disposition is based on the general audit requirements of financial records.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12808
TITLE: Coalition of minority advisory committees files
DATES: 1989-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: The Coalition of Minority Advisory Committees (CMAC) is composed of minority individuals from the public and private sectors who are concerned with minority issues and is one of approximately twenty recognized advisory committees which advises the board of education on policy matters. The records contain minutes of CMAC meetings and similar documents.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12809
TITLE: Facsimile transmission log
DATES: 1990-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: This log is maintained in order to have an accurate record of transmittals and acknowledgments of FAXes. The log is maintained in a 3-ring binder and includes copies of the cover sheet sent and the transmittal verification produced by the machine. The record shows the names of the sender and recipient, FAX phone number of the recipient, subject, date, time, success of transmission, and length of document.

RETENTION

Retain 2 years or until administrative need ends.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until administrative need ends and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12810
TITLE: Vendor number log
DATES: 1988-
ARRANGEMENT: Alphabetical by vendor name
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: Vendor codes are assigned for each vendor with which state agencies deal. This is a copy of the portion of the list for vendors providing goods or services to Educational Equity. This log is maintained since the books issued by Internal Accounting with this information are distributed intermittently and thus will not reflect the newest vendors. The log consists of the vendor number applications filed by the vendors, which shows the vendor name, address, and number.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12811
TITLE: Staff meeting minutes
DATES: 1990-
ARRANGEMENT: Chronological by meeting date
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: Educational Equity has semi-monthly staff meetings. These minutes document the people present at the meeting, date, items discussed, and the decisions made or directives issued there.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12812
TITLE: Telephone bills
DATES: 1987-
ARRANGEMENT: Chronological by bill date
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These records include copies of the phone bills received by Internal Accounting for Educational Equity. Educational Equity receives much of its funding through federal grants, so records of expenditures of these funds are subject to audit by the federal government. Shown are the phone numbers to and from which the calls are made, the date and time of the calls, and the duration of the calls. In addition, the cost codes for the different federal programs are shown to indicate the source of funds used to pay the bills.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper copy: Retain in Office for 5 years and then destroy.

APPRAISAL

Legal

This disposition is based on 34 CFR 76.730, which requires that records of state-administered Department of Education projects be retained for five years "after completion of activity for which the state uses grant or subgrant funds."

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12813
TITLE: Tape library circulation log
DATES: 1984-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: Educational Equity maintains a library of videotapes which are available for use by educators throughout the state. This log consists of two parts. The first is an inventory of the materials stored in the library. The second part is a log showing materials which have been checked out and by whom.

RETENTION

Retain until materials are superseded or until administrative need ends.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until materials are superseded or until administrative need ends and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Names of library patrons [UCA 63G-2-302(1)(c) (2008)]


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12815
TITLE: Budget book
DATES: 1990-
ARRANGEMENT: Chronological, thereunder numerical by state-assigned program number
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: The Division of Finance prepares reports on a monthly basis for each state agency. These reports show the expenditures of Equity on a line-item basis and include the Summary by division (series 83738), Summary by revenue (series 83737), and Summary by vendor (series 84008) reports which are also maintained by Internal Accounting. The records that Educational Equity hold are subject to federal audit.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper copy: Retain in Office for 5 years and then destroy.

APPRAISAL

Legal

This disposition is based on 34 CFR 76.730, which requires that records of state-administered Department of Education projects be retained for five years "after completion of activity for which the state uses grant or subgrant funds."

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12816
TITLE: Desegregation assistance proposal
DATES: 1985-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: Educational Equity receives grants from the federal government to operate programs within Utah, such as the desegregation of students in order to provide everyone a more equitable learning environment. To receive these grants, a triennial grant proposal must be filed with the United States Department of Education. This proposal includes statistics about the agency, its goals, employee job descriptions, a bibliography of agency publications, copies of state forms used in conjunction with federal programs, agency policies, and employee vitae. A request for funding must still be filed for the years in which this major proposal is not required, and is included in this series.

RETENTION

Retain 5 years or until administrative need ends.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years or until administrative need ends and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on the historical value of this information. Also, according the 34 CFR 76.730, the records must be kept at least five years before final disposition.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12817
TITLE: Travel expenditures log
DATES: 1990-
ARRANGEMENT: Alphabetical by program name, thereunder chronological
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: These records include a Request for Approval of Trip form (DF-5), which shows the planned itinerary and the costs of the trip. Supporting documentation, such as conference agenda, are attached. Upon completion of the trip, a DF-5A Reimbursement form is completed. In addition to this documentation on each trip taken by agency employees, the series contains program budget sheets which have been balanced with the travel information. Equity employees each have a corporate credit card which is used to pay for travel and conference expenses. The employee pays this bill and is reimbursed by the agency. These records document the agency payment to the individual employee.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Legal

This disposition is based on 34 CFR 76.730, which requires that records of state-administered Department of Education projects be retained for five years "after completion of activity for which the state uses grant or subgrant funds."

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Employee's social security number [UCA 63G-2-302(1)(e) (2008)]


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12818
TITLE: Purchase authorizations
DATES: 1990-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: This record series consists of the Purchase Authorization forms (C-8) and the supporting documentation for each request. The authorization includes the name of the vendor, the items ordered, and cost of the items.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Legal

This disposition is based on 34 CFR 76.730, which requires that records of state-administered Department of Education projects be retained for five years "after completion of activity for which the state uses grant or subgrant funds."

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12820
TITLE: Major purchase authorizations
DATES: 1990-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: This record series consists of the Purchase Authorization forms (DP-1) and the supporting documentation for each request. The authorization includes the name of the vendor, the items ordered, and cost of the items. These records are for purchases in excess of $2,000 in value. Because the purchases are made with federal grant funds, the General Retention Schedule retention of 4 years is not adequate.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Legal

This disposition is based on 34 CFR 76.730, which requires that records of state-administered Department of Education projects be retained for five years "after completion of activity for which the state uses grant or subgrant funds."

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12821
TITLE: Warrant requests
DATES: 1990-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: This series is a compilation of requests for a warrant, indicating the name and number of the vendor, a bill from the vendor, description and cost of items purchased, and accounting information such as the control number, organization code, account, and the signature of the administrator who is to be charged.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Legal

This disposition is based on 34 CFR 76.730, which requires that records of state-administered Department of Education projects be retained for five years "after completion of activity for which the state uses grant or subgrant funds."

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12822
TITLE: Annual report on bilingual education
DATES: 1989-
ARRANGEMENT: Chronological by year of issue
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: Educational Equity produces an annual report outlining the status of bilingual education in Utah. This report is required to be made by Title IV and provides data about the number of Utah students who are classified as Limited English Proficient or who are incapable of speaking English at all. The report also contains information on the number of students eligible for Title VII funds and the number using the funds. In addition to the state-prepared report, individual reports from each school district are included.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 12823
TITLE: Emergency immigrant grant files
DATES: 1986-
ARRANGEMENT: Chronological, thereunder alphabetical by school district
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: The United States Department of Education has a program of assistance for people classified as emergency immigrants. Specific guidelines must be met to fit this classification, and the program is administered in Utah by Educational Equity. The grants are used by school districts for planning, developing, and evaluating projects to assist the educational needs of immigrants. These files contain requests, which document the number of qualifying students, from school districts for funds and the apportionment of the federal money among those districts which are granted funding.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Legal

This disposition is based on 34 CFR 76.730, which requires that records of state-administered Department of Education projects be retained for five years "after completion of activity for which the state uses grant or subgrant funds."

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Education Equity Section

SERIES: 10624
TITLE: Multicultural resource book
DATES: 1989-
ARRANGEMENT: Chronological by year of issue

DESCRIPTION: In 1989, Educational Equity produced a multicultural resource book which provided information on multicultural instruction and ideas for multicultural exercises for targeted elementary and junior high schools. The exercises include activities or information to introduce students to minority cultures in the United States or cultures outside the United States, primarily in Latin America and Asia. Annual supplements are also produced, which outline ideas for multicultural education on a month-by-month schedule, tying the activities to dates or events which are significant in other cultures. This series includes the original book and the annual supplements.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office until publication and then transfer to State Archives with authority to weed.

Paper copy: Retain in Office until administrative need ends and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

PRIMARY DESIGNATION

Public