Board of Education. Office of Education. Internal Accounting

1296--Telephone company case file
1949--Purchase order records
9894--General accounting records
9898--Purchase requisitions
9900--Payroll records
21750--Vendor payment vouchers
21751--Treasurer's transmittal records
83742--Payroll expenditures report
84008--Summary by vendor

AGENCY: Board of Education. Office of Education. Internal Accounting

SERIES: 1296
TITLE: Telephone company case file
DATES: undated
ARRANGEMENT: numerical

DESCRIPTION:

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Internal Accounting

SERIES: 1949
TITLE: Purchase order records
DATES: 1959-
ARRANGEMENT: Alphanumerical

DESCRIPTION: Orders used to document the purchase transaction and to notify the agency of purchase approval.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 13, Item 9.

AUTHORIZED: //

FORMAT MANAGEMENT

Paper copy: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative Fiscal

These records have temporary administrative and fiscal value and may be destroyed according to the approved retention schedule.


AGENCY: Board of Education. Office of Education. Internal Accounting

SERIES: 9894
TITLE: General accounting records
DATES: 1970-
ARRANGEMENT: Chronological

DESCRIPTION: Correspondence, reports and data relating to voucher preparation, administrative audit, and other accounting and disbursing operations.

RETENTION

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 08/08/1991

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative Fiscal

Records in this series have temporary administrative and fiscal value and may be destroyed according to the retention schedule.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Internal Accounting

SERIES: 9898
TITLE: Purchase requisitions
DATES: 1946-
ARRANGEMENT: Chronological

DESCRIPTION: Requisitions for supplies and equipment for current inventory.

RETENTION

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 08/12/1991

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

Records in this series have temporary administrative and fiscal value and may be destroyed according to the retention schedule.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Internal Accounting

SERIES: 9900
TITLE: Payroll records
DATES: 1960-
ARRANGEMENT: Chronological

DESCRIPTION: Display of earnings, deductions, taxes, net income, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 07/20/2015

FORMAT MANAGEMENT

Paper copy: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA_63G-2-301_(1)(b)_(2008)


AGENCY: Board of Education. Office of Education. Internal Accounting

SERIES: 21750
TITLE: Vendor payment vouchers
DATES: 1994-
ARRANGEMENT: Numerical by FINET number, thereunder chronological.
ANNUAL ACCUMULATION: 50.00 cubic feet.

DESCRIPTION: Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices, purchasing records, and travel reimbursements.

RETENTION

Retain 7 years.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 7, Item 53.

AUTHORIZED: //

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

Records in this series have temporary fiscal and administrative value and may be destroyed according to the retention schedule.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Internal Accounting

SERIES: 21751
TITLE: Treasurer's transmittal records
DATES: 1994-
ARRANGEMENT: Numerical by FINET number, thereunder chronological
ANNUAL ACCUMULATION: 6.00 cubic feet.

DESCRIPTION: Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices, purchasing records, and travel reimbursements.

RETENTION

Retain 7 years.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 7, Item 53.

AUTHORIZED: //

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Administrative Fiscal

Records in this series have temporary fiscal and administrative value and may be destroyed according to the retention schedule.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Internal Accounting

SERIES: 83742
TITLE: Payroll expenditures report
DATES: 1980-
ARRANGEMENT: Chronological by date of report, thereunder numerical by cost code

DESCRIPTION: This report is generated by Internal Accounting for every pay period on computer output microfiche. The report includes the cost code for the employee, social security number, name, position control number, total earnings, deductions (health insurance, life insurance, and FICA), indirect costs, and state payments (dental insurance, long-term disability, workers' compensation insurance, retirement, and unemployment insurance). The cost code includes eight subcodes which, when strung together, constitute the entire cost code. These subcodes indicate the fund from which the employee is paid, department, division, program, project, recipient code, revenue source, and fund (not fiscal) year.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1989

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Tape Library for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

Computer output microfiche duplicate: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative Fiscal

Records in this series have temporary fiscal and administrative value and may be destroyed according to the retention schedule.

PRIMARY DESIGNATION

Public. UCA 63G-2-301(1)(b)

SECONDARY DESIGNATION

Private. Social security number and deductions [UCA 63G-2-302(1(e)]


AGENCY: Board of Education. Office of Education. Internal Accounting

SERIES: 84008
TITLE: Summary by vendor
DATES: 1980-
ARRANGEMENT: Alphabetical by vendor name

DESCRIPTION: This COM report takes the approved list of vendors that is provided by State Purchasing and breaks out only those vendors that are presently utilized by the Education Department.

RETENTION

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 03/1989

FORMAT MANAGEMENT

Computer output microfiche master: Retain in Tape Library for 1 year and then transfer to State Records Center. Retain in State Records Center for 1 year and then destroy.

Computer output microfiche duplicate: Retain in Office for 1 year or until new fiche is provided and then destroy.

APPRAISAL

Administrative Fiscal

Records in this series have temporary fiscal and administrative value and may be destroyed according to the retention schedule.

PRIMARY DESIGNATION

Public


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