Utah Department of Administrative Services

Division of Archives & Records Service

Central Valley Water Reclamation Facility (Utah)

23150--Board meeting minutes and supporting documentation
23151--Audit reports

AGENCY: Central Valley Water Reclamation Facility (Utah)

SERIES: 23150
TITLE: Board meeting minutes and supporting documentation
DATES: 1978-
ARRANGEMENT: Chronological by date
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These are the minutes of regular, special, and emergency meetings of the Central Valley Water Reclamation Board. UCA 52-4-7(1) (2000) requires that written minutes be kept of all open meetings. These minutes shall include; "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Also included are the agenda, copies of documents the Board received as exhibits and other supporting documentation.

RETENTION

Retain permanently in office.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 59.

AUTHORIZED: 12/08/2006

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in Agency Record Center permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical Legal

PRIMARY CLASSIFICATION

Public


AGENCY: Central Valley Water Reclamation Facility (Utah)

SERIES: 23151
TITLE: Audit reports
DATES: 1978-
ARRANGEMENT: Chronological by year
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These are reports prepared by external auditors examining and verifying the Central Valley Water Reclamation Facility's financial activities for the year. The audit "includes the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weakensses in internal controls discovered by the auditor, and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations" UCA 51-2-3 (1)(a)(2000).

RETENTION

Retain permanently in office.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 5, Item 5.

AUTHORIZED: 12/08/2006

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in Agency Record Center permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical Legal

Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.

PRIMARY CLASSIFICATION

Public