Wasatch Integrated Waste Management District (Davis County, Utah)
15313--Project files15276--Policies and procedures
15277--System studies and report files
15278--System studies and report files (supporting documents)
15280--General subject files (policy and program development)
15282--Accounts receivable invoices
15283--General ledgers
15286--Annual financial report
15287--Litigation files
15288--Bond issue files
AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)
SERIES: 15313
TITLE: Project files
DATES: 1990-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: These project files document the planning, design, and construction of municipally-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipal projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction or repairs to additions to city buildings.
RETENTION
Permanent. Retain for 7 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records provide a historical record of construction projects.
PRIMARY DESIGNATION
Public
AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)
SERIES: 15276
TITLE: Policies and procedures
DATES: 1992-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are manuals which indicate the responsibilities and guidelines on administrative policies, operational procedures, and rules and regulations.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717
AUTHORIZED: 03/11/2015
FORMAT MANAGEMENT
Paper: For records beginning in 1984 through 1994. Retain in Office until superseded and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.
Paper: Retain in Office permanently.
APPRAISAL
Administrative Historical
Policies and procedures are kept permanently as a historical record of how an agency functioned.
PRIMARY DESIGNATION
Public
AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)
SERIES: 15277
TITLE: System studies and report files
DATES: 1990-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: These are the final reports of various studies (i.e. program analyses, project studies) by private and other government agencies.
RETENTION
Permanent. Retain for 7 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
System studies are permanent based on Municipal General Schedule 1-25.
PRIMARY DESIGNATION
Public
AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)
SERIES: 15278
TITLE: System studies and report files (supporting documents)
DATES: 1992-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: These are the final reports of various studies (i.e. program analyses, project studies) by private and other government agencies.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)
SERIES: 15280
TITLE: General subject files (policy and program development)
DATES: 1990-
ARRANGEMENT: Alphabetical by subject
DESCRIPTION: Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. The correspondence is filed separately from program and project case files.
RETENTION
Permanent. Retain for 7 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717
AUTHORIZED: 07/20/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
General subject files may provide historical information about the agency.
PRIMARY DESIGNATION
Public
AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)
SERIES: 15282
TITLE: Accounts receivable invoices
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are invoices billing non-municipal agencies or institutions for supplies, services, or repairs provided by an agency.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
Administrative
Accounts receivable invoices have only administrative value.
PRIMARY DESIGNATION
Public
AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)
SERIES: 15283
TITLE: General ledgers
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 10/05/2009
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.
APPRAISAL
Administrative
General ledgers have only administrative value.
PRIMARY DESIGNATION
Public
AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)
SERIES: 15286
TITLE: Annual financial report
DATES: 1984-
ARRANGEMENT:
DESCRIPTION: These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property, and an accounting of all income and expenditures in relationship to the final budget.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Historical
Annual financial reports document the financial history of the agency.
PRIMARY DESIGNATION
Public
AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)
SERIES: 15287
TITLE: Litigation files
DATES: 1990-
ARRANGEMENT: Chronological by year
DESCRIPTION: These files document lawsuits filed against the Redevelopment Agency concerning specific redevelopment projects. They contain related correspondence, research materials, copies of court files, copies of depositions, and attorneys' notes. Usually the city attorney maintains the record copy of all lawsuits.
RETENTION
Permanent. Retain for 7 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Civil case files, GRS-2034
AUTHORIZED: 07/01/2019
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative
Litigation files have long term administrative value.
PRIMARY DESIGNATION
Public
AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)
SERIES: 15288
TITLE: Bond issue files
DATES: 1990-
ARRANGEMENT: Chronological by year
DESCRIPTION: These files document the implementation of significant municipal bonds (i.e., revenue or special bonds), but not general obligation bonds. These files include authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of municipal indebtedness.
RETENTION
Permanent. Retain for 7 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Municipality bond issue files, GRS-783
AUTHORIZED: 10/05/2009
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
Bond issue files document the agencies financial decisions.
PRIMARY DESIGNATION
Public