Utah Department of Administrative Services

Division of Archives & Records Service

Wasatch Integrated Waste Management District (Davis County, Utah)

15276--Policies and procedures
15277--System studies and report files
15278--System studies and report files (supporting documents)
15280--General subject files (policy and program development)
15282--Accounts receivable invoices
15283--General ledgers
15286--Annual financial report
15287--Litigation files
15288--Bond issue files
15313--Project files

AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)

SERIES: 15276
TITLE: Policies and procedures
DATES: 1992-
ARRANGEMENT: Chronological by year

DESCRIPTION: These are manuals which indicate the responsibilities and guidelines on administrative policies, operational procedures, and rules and regulations.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: For records beginning in 1984 through 1994. Retain in Office until superseded and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 16.

Policies and procedures are kept permanently as a historical record of how an agency functioned.

PRIMARY DESIGNATION

Public


AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)

SERIES: 15277
TITLE: System studies and report files
DATES: 1990-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These are the final reports of various studies (i.e. program analyses, project studies) by private and other government agencies.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 25.

System studies are permanent based on Municipal General Schedule 1-25.

PRIMARY DESIGNATION

Public


AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)

SERIES: 15278
TITLE: System studies and report files (supporting documents)
DATES: 1992-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These are the final reports of various studies (i.e. program analyses, project studies) by private and other government agencies.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)

SERIES: 15280
TITLE: General subject files (policy and program development)
DATES: 1990-
ARRANGEMENT: Alphabetical by subject

DESCRIPTION: Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. The correspondence is filed separately from program and project case files.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 8.

General subject files may provide historical information about the agency.

PRIMARY DESIGNATION

Public


AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)

SERIES: 15282
TITLE: Accounts receivable invoices
DATES:
ARRANGEMENT:

DESCRIPTION: These are invoices billing non-municipal agencies or institutions for supplies, services, or repairs provided by an agency.

RETENTION

Retain for 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 3.

Accounts receivable invoices have only administrative value.

PRIMARY DESIGNATION

Public


AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)

SERIES: 15283
TITLE: General ledgers
DATES:
ARRANGEMENT:

DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

Retain for 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 8 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 12.

General ledgers have only administrative value.

PRIMARY DESIGNATION

Public


AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)

SERIES: 15286
TITLE: Annual financial report
DATES: 1984-
ARRANGEMENT:

DESCRIPTION: These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property, and an accounting of all income and expenditures in relationship to the final budget.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 4.

Annual financial reports document the financial history of the agency.

PRIMARY DESIGNATION

Public


AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)

SERIES: 15287
TITLE: Litigation files
DATES: 1990-
ARRANGEMENT: Chronological by year

DESCRIPTION: These files document lawsuits filed against the Redevelopment Agency concerning specific redevelopment projects. They contain related correspondence, research materials, copies of court files, copies of depositions, and attorneys' notes. Usually the city attorney maintains the record copy of all lawsuits.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 24, Item 9.

Litigation files have long term administrative value.

PRIMARY DESIGNATION

Public


AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)

SERIES: 15288
TITLE: Bond issue files
DATES: 1990-
ARRANGEMENT: Chronological by year

DESCRIPTION: These files document the implementation of significant municipal bonds (i.e., revenue or special bonds), but not general obligation bonds. These files include authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of municipal indebtedness.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 2.

Bond issue files document the agencies financial decisions.

PRIMARY DESIGNATION

Public


AGENCY: Wasatch Integrated Waste Management District (Davis County, Utah)

SERIES: 15313
TITLE: Project files
DATES: 1990-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These project files document the planning, design, and construction of municipally-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipal projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction or repairs to additions to city buildings.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 13.

These records provide a historical record of construction projects.

PRIMARY DESIGNATION

Public