Heber Light and Power Company (Utah)
18139--Billing adjustment records18140--Remittance stubs
18141--Accounts payable
18142--Bank deposit slips
18143--Bank statements
18144--Check register
18145--Daily cash report
18146--Deposit slips
18147--General ledgers
18138--Billing register
30535--Financial statements
AGENCY: Heber Light and Power Company (Utah)
SERIES: 18139
TITLE: Billing adjustment records
DATES: 1956-
ARRANGEMENT:
DESCRIPTION: These records document adjustments made in utility billings for debit, credits, refunds, returned checks and abatements. They include customer's name and address, type of adjustments and justification, total amount changed, and authorizing signatures.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. UCA 63G-2-302(2)(b)(d) (2008)
AGENCY: Heber Light and Power Company (Utah)
SERIES: 18140
TITLE: Remittance stubs
DATES: 1956-
ARRANGEMENT:
DESCRIPTION: These stubs are received with payments for services. They are used as the official record of customers, payments being received and posted. They include account number, name, service address, payment received, receipt date and number.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. UCA 63G-2-302(2)(b) (2008)
AGENCY: Heber Light and Power Company (Utah)
SERIES: 18141
TITLE: Accounts payable
DATES: 1956-
ARRANGEMENT:
DESCRIPTION: These records are used to pay municipal bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Heber Light and Power Company (Utah)
SERIES: 18142
TITLE: Bank deposit slips
DATES: 1956-
ARRANGEMENT:
DESCRIPTION: These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 02/17/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Heber Light and Power Company (Utah)
SERIES: 18143
TITLE: Bank statements
DATES: 1956-
ARRANGEMENT:
DESCRIPTION: These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/20/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Heber Light and Power Company (Utah)
SERIES: 18144
TITLE: Check register
DATES: 1956-
ARRANGEMENT:
DESCRIPTION: These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State government accounts payable and receivable records, GRS-1854
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Heber Light and Power Company (Utah)
SERIES: 18145
TITLE: Daily cash report
DATES: 1956-
ARRANGEMENT:
DESCRIPTION: These reports provide a daily record of cash balances, receipts, and disbursements.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/07/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Heber Light and Power Company (Utah)
SERIES: 18146
TITLE: Deposit slips
DATES: 1956-
ARRANGEMENT:
DESCRIPTION: These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/20/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Heber Light and Power Company (Utah)
SERIES: 18147
TITLE: General ledgers
DATES: 1956-
ARRANGEMENT:
DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Heber Light and Power Company (Utah)
SERIES: 18138
TITLE: Billing register
DATES: 1909-1911
ARRANGEMENT: Chronological by date of service installation.
DESCRIPTION: This register is an itemized list of customer accounts. It includes name of customer, service address, meter reading, water usage, water and other charges, payments, adjustments, prior balance due, and current balance due. The register is used for reference purposes.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The record in this series dating from 1909-1910 has permanent historical value as representation of interlocal organization and the management of public utilities in rural Utah.
PRIMARY DESIGNATION
Public
AGENCY: Heber Light and Power Company (Utah)
SERIES: 30535
TITLE: Financial statements
DATES: 1969-1974
ARRANGEMENT: Chronological by fiscal year
DESCRIPTION: These records document the financial operations of the Heber Light and Power Company for a fiscal year. They document the actual spending certified by an accountant. This series includes audited financial statements, draft statements and a small sample of working papers used to compile the budget documentation.
RETENTION
Retain permanently
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audited financial statements, GRS-1857
AUTHORIZED: 05/15/2023
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL