Intermountain Power Agency (Utah)
11344--Personnel accounting administrative files11345--Petty cash records
11346--Securities owned records
11347--Revenue bonds
11348--Triennial report files
11349--Safe deposit box listing
11350--Cash books
11351--Investor tour information files
11352--Restricted yield information files
11354--Administrative hearing transcripts
11363--Incoming document log
11364--Audit reports
11368--Publications
11383--Routine activity schedules
11384--Statistics reports
11387--Audit work papers
11391--Executive workload working papers files
11392--Audit administrative working papers file
11393--Investment administrative working papers file
11394--Annual administrative and general budget files
11395--Annual budget reports
11396--Budget policy files
11397--Monthly budget reports
11398--Cartographic files
11400--Checks lost
11401--Interdepartmental billings
11402--Monthly cash receipts
11403--Pay requests
11405--Real property sale files
11406--Records of deposits with banks and others
11407--Surplus property case files
11410--Telecommunications service files
11413--Contract appeals case files
11414--Contracts with other utilities
11415--Leasing contract files
11416--Other contracts and agreements
11417--Professional contractual agreement files
11421--Service contracts
11422--Coal and transportation contracts
11423--Independent auditor's reports
11424--Committee and conference files
11425--Minute books of the IPA committees
11428--Permits
11429--Reports to members
11430--Resolutions
11431--Titles, franchises, and licenses files
11432--Accounting correspondence
11433--Executive correspondence
11436--Transmittal correspondence
11437--Bondholder relations correspondence
11438--Application documentation
11439--Batch/data entry control forms
11440--Computer hardware maintenance records
11442--Insurance records
11444--Automobile titles
11447--Vehicle registration certificates
11448--Garnishments records (assignment and attachments)
11449--Biweekly payroll and deduction registers
11450--Income tax exemptions and withholdings certificates
11451--Insurance deduction files
11453--Leave summary report
11455--Payroll register
11457--Taxable wage earning reports
11459--Adverse action files
11461--Employees performance appraisals, personnel files
11463--Job applicant records - hired
11465--Letters of employee commendation
11466--Merit employee appraisal of unacceptable performance
11468--Merit promotion case files
11469--Personnel action notifications
11471--Personnel files
11472--Personnel management rules
11473--Position change report and authorizations
11474--Position classification survey reports
11475--Position descriptions
11476--Recruitment files
11477--Requests for approval of overtime
11478--Salary and wage survey file
11479--Standards of conduct files
11480--Training aids
11481--Verification of employment eligibility
11483--Authorized wage schedules
11484--Natural disaster and damage survey of buildings
11485--Space utilization reports
11486--Commendation files
11487--Complaint/informant files
11488--Indexes and check lists
11489--Information access requests files
11490--Information request files
11493--Press service files
11494--Public relations files
11495--Public relation events
11496--Revenue summaries
11497--Key accountability files
11498--Payroll tax reports
11499--Federal Regulatory Commission reports
11500--State Auditors reports
11501--Special or periodic reports
11502--Tax records (benefit plans)
11332--Accounting issues Papers
11333--Accounts receivable
11334--Annual financial reports
11335--Bond resolution
11336--Bonds official files
11337--Bonds, notes and coupons
11338--General and subsidiary ledgers
11340--Journal vouchers and entries
11341--Monthly financial reports
12161--IPA refunding scenarios records
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11344
TITLE: Personnel accounting administrative files
DATES: undated
ARRANGEMENT: none
DESCRIPTION: These files describe established positions including information on title, grade, duties, and agency responsibilities.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Staff acquisition records, GRS-1964
AUTHORIZED: 01/22/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
Administrative Fiscal
This disposition is based on agencies needs
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11345
TITLE: Petty cash records
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These reports provide a daily record of cash balances, receipts, and disbursements.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11346
TITLE: Securities owned records
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment, a copy of the investment, the check issued by the vendor and a validated receipt written by the municipality.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative Fiscal
This disposition is based on agencies administritive need.
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11347
TITLE: Revenue bonds
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-306 (2006)).
RETENTION
Retain for 1 year(s) after resolution of issue
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Municipal revenue bonds, GRS-791
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after paid or canceled and then destroy.
APPRAISAL
Administrative Fiscal
This disposition is based on agencie administrative need
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11348
TITLE: Triennial report files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics, narrative reports, graphs, and diagrams.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 03/09/2015
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then transfer to Agency Record Center. Retain in Agency Record Center permanently.
APPRAISAL
Administrative Fiscal Historical
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11349
TITLE: Safe deposit box listing
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These files contain the annual inventory of municipal equipment, supplies and other items owned or administered by the municipality.
RETENTION
Retain for 1 year(s) after superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Information governance records, GRS-1713
AUTHORIZED: 05/04/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after being reconciled with subsequent inventory and then destroy.
APPRAISAL
Administrative
This disposition is based on agencies administrative need
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11350
TITLE: Cash books
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years after close of fiscal year and then destroy.
APPRAISAL
Administrative Fiscal
This disposition is based on agencies need
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11351
TITLE: Investor tour information files
DATES: 1994-
ARRANGEMENT: Chronological, file Number 20
DESCRIPTION: These files contain information pertaining to site and facilities that are being offered for investment purposes.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11352
TITLE: Restricted yield information files
DATES: undated
ARRANGEMENT: Chronological by bond issue
DESCRIPTION: These files document the implementation of significant municipal bonds (i.e., revenue or special bonds), but not general obligation bonds. These files include authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of municipal indebtedness.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Municipality bond issue files, GRS-783
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then transfer to Agency Record Center. Retain in Agency Record Center permanently.
APPRAISAL
Administrative
This disposition is based on agencies need
PRIMARY DESIGNATION
Protected. Until issued
SECONDARY DESIGNATION
Public. After issued
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11354
TITLE: Administrative hearing transcripts
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices, proofs of publications, meeting minutes, and the conclusions reached. UCA 52-4-200 (2009) requires that written minutes be kept of all open meetings. May include audio and video recordings.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Administrative hearing records, GRS-1655
AUTHORIZED: 11/13/1992
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to Agency Record Center. Retain in Agency Record Center permanently.
APPRAISAL
Administrative Historical
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-304(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11363
TITLE: Incoming document log
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Records which provide detailed information on incoming and/or outgoing documents, data, and other communications that require distribution or action.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Transitory tracking records, GRS-1720
AUTHORIZED: 09/18/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11364
TITLE: Audit reports
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Reports with internal audit department participation containing the results of internal and external audits.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727
AUTHORIZED: 11/15/2019
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then transfer to Agency Record Center. Retain in Agency Record Center permanently.
APPRAISAL
Administrative Fiscal Historical
This disposition is based on agencies need.ķAudit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11368
TITLE: Publications
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 11/13/1992
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to Agency Record Center. Retain in Agency Record Center permanently.
APPRAISAL
Administrative Historical
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11383
TITLE: Routine activity schedules
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Routine materials containing no substantive information, regarding daily activities such as meetings, appointments, telephone calls, and other employee activities.
RETENTION
Retain until administrative need ends
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
SECONDARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11384
TITLE: Statistics reports
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.
RETENTION
Retain until administrative need ends
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until no longer needed and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11387
TITLE: Audit work papers
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies, decisions, actions, or responsibilities.
RETENTION
Retain for 1 year(s) after end of project or program
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Working files, GRS-1684
AUTHORIZED: 12/02/1992
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after project closed and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11391
TITLE: Executive workload working papers files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are project background records, such as studies, analyses, notes, drafts, and interim reports.
RETENTION
Retain for 1 year(s) after end of project or program
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Working files, GRS-1684
AUTHORIZED: 05/20/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after report completed and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11392
TITLE: Audit administrative working papers file
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are project background records, such as studies, analyses, notes, drafts, and interim reports.
RETENTION
Retain for 1 year(s) after completion of publication or report
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Working files, GRS-1684
AUTHORIZED: 05/20/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after report completed and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Until report is published
SECONDARY DESIGNATION
Public. After report is published
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11393
TITLE: Investment administrative working papers file
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are project background records, such as studies, analyses, notes, drafts, and interim reports.
RETENTION
Retain for 1 year(s) after completion of publication or report
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Working files, GRS-1684
AUTHORIZED: 05/20/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after report completed and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11394
TITLE: Annual administrative and general budget files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests, work-up sheets, cost estimates, and rough data accumulated in the preparation of annual budget estimates, related correspondence, and documentation for approval of final budget.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Budget records, GRS-1856
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11395
TITLE: Annual budget reports
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.
RETENTION
Permanent. Retain for 7 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audited financial statements, GRS-1857
AUTHORIZED: 12/02/1992
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11396
TITLE: Budget policy files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration, and reflecting policy decisions affecting expenditures for agency programs.
RETENTION
Permanent. Retain for 7 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11397
TITLE: Monthly budget reports
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Monthly or routine reports on the status of agency appropriation accounts and apportionment, excluding Annual Budget Reports.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11398
TITLE: Cartographic files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These maps document the layout of all parks, recreational facilities, and golf courses. They are used for planning purposes.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11400
TITLE: Checks lost
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Legal documentation explaining and justifying a lost warrant, so that a new one can be issued.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Warrant/check - lost, GRS-1837
AUTHORIZED: 12/02/1992
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11401
TITLE: Interdepartmental billings
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/07/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11402
TITLE: Monthly cash receipts
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/10/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11403
TITLE: Pay requests
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are requests from entities to pay vendors.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 07/19/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11405
TITLE: Real property sale files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Records necessary or convenient for the use of real property sold, donated, or traded to non-state ownership.
RETENTION
Permanent. Retain for 6 year(s) after final action
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Real property files, GRS-1403
AUTHORIZED: 06/26/2019
FORMAT MANAGEMENT
Paper: Retain in Office for 6 years after a deed of sale is recorded and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11406
TITLE: Records of deposits with banks and others
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/20/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11407
TITLE: Surplus property case files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Case files on sales of surplus personal property (including those transactions deviating from standard procedures), comprising invitations, bids acceptances, lists of materials, evidence of sales, and related correspondence.
RETENTION
Retain for 6 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 6 years or until administrative need ends and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11410
TITLE: Telecommunications service files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Telecommunications general files including plans, reports, and other records pertaining to equipment requests, telephone service, and like matter.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Telecommunications service records, GRS-1754
AUTHORIZED: 12/02/1992
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11413
TITLE: Contract appeals case files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Case files consisting of notices of appeal and acknowledgments, correspondence between parties, contracts copies, plans, specifications, exhibits, change orders and amendments, transcripts of hearings, documents received from parties concerned, final decisions, and other related records.
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(2) (2021)
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11414
TITLE: Contracts with other utilities
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.
RETENTION
Retain for 7 year(s) after expiration of contractual agreement
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731
AUTHORIZED: 02/08/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years after contract expires and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(3) (2021)
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11415
TITLE: Leasing contract files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Building or equipment leases and related records documenting agreements, services, and payments.
RETENTION
Retain for 4 year(s) after expiration of contractual agreement
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years after contract expires and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11416
TITLE: Other contracts and agreements
DATES: undated
ARRANGEMENT: none
DESCRIPTION: These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.
RETENTION
Retain for 7 year(s) after expiration of contractual agreement
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731
AUTHORIZED: 02/08/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years after contract expires and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11417
TITLE: Professional contractual agreement files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Files document the professional contractual agreements between an agency and professional individual or between agencies for temporary services. The files include contract, requisition, purchase order, including correspondence and related records.
RETENTION
Retain for 4 year(s) after resolution of issue
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731
AUTHORIZED: 02/19/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years after last payment and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(2) (2021)
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11421
TITLE: Service contracts
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Files which document transactions of $10,000 or less and construction contracts under $2,000. They include contract, requisition, purchase order and lease records, correspondence, related records pertaining to award, administration, receipt, inspection, and payments.
RETENTION
Retain for 7 year(s) after resolution of issue
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731
AUTHORIZED: 02/08/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years after final payment and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11422
TITLE: Coal and transportation contracts
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Files which document transactions of more than $10,000 and construction contracts exceeding $2,000. The files include contract, requisition, purchase order and lease records, correspondence and related records pertaining to award, administration, receipt, inspection, and payments.
RETENTION
Retain for 7 year(s) after expiration of contractual agreement
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731
AUTHORIZED: 02/19/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years after contract termination or completion and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11423
TITLE: Independent auditor's reports
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. "The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year" (UCA 51-2-2 (1997)). The audit is required to include "the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor, and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations" (UCA 51-2-3(1)(a) (1997)).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727
AUTHORIZED: 11/15/2019
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11424
TITLE: Committee and conference files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Records documenting the establishment, the organization, membership, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda, internal memoranda, notes, and informal minutes.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Internal committee records, GRS-1725
AUTHORIZED: 05/09/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11425
TITLE: Minute books of the IPA committees
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office until administrative value has been met and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11428
TITLE: Permits
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application, blueprint drawings, investigative reports, planning commission decisions, cash receipts, and related correspondence.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Conditional use permit records, GRS-1044
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11429
TITLE: Reports to members
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are the final reports of various studies (i.e. program analyses, project studies) by private and other government agencies.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11430
TITLE: Resolutions
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until administrative value has been met and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical Legal
Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11431
TITLE: Titles, franchises, and licenses files
DATES: 1993-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name, address, date, and type of license. Prior to 1960, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 6 years after final non-appealable regulatory order and then transfer to Agency Record Center. Retain in Agency Record Center permanently.
APPRAISAL
Administrative Legal
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11432
TITLE: Accounting correspondence
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Correspondence, reports and data relating to voucher preparation, administrative audit, and other accounting and disbursing operations.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11433
TITLE: Executive correspondence
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program case files, and project files.
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State agency executive correspondence, GRS-1758
AUTHORIZED: 03/31/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11436
TITLE: Transmittal correspondence
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper, electronic mail, or other media. This correspondence is filed separately from program and project case files.
RETENTION
Retain until administrative need ends
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Transitory correspondence, GRS-1759
AUTHORIZED: 03/02/2015
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11437
TITLE: Bondholder relations correspondence
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These files document the implementation of significant municipal bonds (i.e., revenue or special bonds), but not general obligation bonds. These files include authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of municipal indebtedness.
RETENTION
Retain until final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Municipality bond issue files, GRS-783
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office until bond is redeemed and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11438
TITLE: Application documentation
DATES: undated
ARRANGEMENT: Numerical, thereunder alphabetical by name, file number 400 Treasury
DESCRIPTION: These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.
RETENTION
Retain until end of project or program
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until program is no longer in use and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Protected. IPA created software/program(s)
SECONDARY DESIGNATION
Public. All other software/program(s)
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11439
TITLE: Batch/data entry control forms
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Information on all batch or data entry records received by the mainframe.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Batch/data entry control forms, GRS-1762
AUTHORIZED: 12/02/1992
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11440
TITLE: Computer hardware maintenance records
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Records documenting the service, repair, and inspection of computer hardware (mainframes, mini and micro computers), which also include service/maintenance agreements.
RETENTION
Retain for 1 year(s) after disposition of asset
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after disposal of equipment and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11442
TITLE: Insurance records
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These reports are used for the reference and generation of claim files.
RETENTION
Retain for 12 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 12 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11444
TITLE: Automobile titles
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Records are proof of state ownership of the vehicle.
RETENTION
Retain until final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vehicle ownership records, GRS-16558
AUTHORIZED: 12/03/2019
FORMAT MANAGEMENT
Paper: Retain in Office until vehicle is sold and then transfer to buyer.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11447
TITLE: Vehicle registration certificates
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Copies of legal registrations required by law to be maintained with each car.
RETENTION
Retain until final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vehicle ownership records, GRS-16558
AUTHORIZED: 12/03/2019
FORMAT MANAGEMENT
Paper: Retain in Office until vehicle is sold and then transfer to buyer.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11448
TITLE: Garnishments records (assignment and attachments)
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.
RETENTION
Retain for 3 year(s) after resolution of issue
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/14/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after end of garnishment and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private. UCA 63G-2-302 (1)
SECONDARY DESIGNATION
Public. UCA 63G-2-301 (1)
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11449
TITLE: Biweekly payroll and deduction registers
DATES: undated
ARRANGEMENT: None
DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll post processing records, GRS-1904
AUTHORIZED: 07/15/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11450
TITLE: Income tax exemptions and withholdings certificates
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Form which records the number of exemptions an employee claims against his payment of income tax and any additional withholding from his paycheck, such as IRS Form W-4 and similar tax exemption forms.
RETENTION
Retain for 4 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule W-4 income tax withholdings certificates, GRS-1881
AUTHORIZED: 12/02/1992
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years after form is superseded or until termination of employe and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11451
TITLE: Insurance deduction files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.
RETENTION
Retain for 3 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/15/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after separation of employee and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private. UCA 63G-2-302 (1)
SECONDARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11453
TITLE: Leave summary report
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Reports which document the kind and amount of leave taken by an employee during a calendar year. After they are signed by the employee, they are maintained in the official personnel file.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/20/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after report is made of official agency personnel file and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11455
TITLE: Payroll register
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Display of earnings, deductions, and taxes, providing net income, warrant or direct deposit information. These documents are prepared and used for payroll disbursement.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/20/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11457
TITLE: Taxable wage earning reports
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes, such as IRS Form W-3, with related records, including reports relating to income and social security taxes.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/15/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private. UCA 63G-2-302 (1)
SECONDARY DESIGNATION
Public. UCA 63G-2-301 (1)
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11459
TITLE: Adverse action files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary removal, suspension, leave without pay, reduction in force) against the employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices, reports, and decisions; reversal of action; appeal of records, excluding letters of reprimand.
RETENTION
Retain for 3 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Grievance records, GRS-1967
AUTHORIZED: 07/15/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after final action and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11461
TITLE: Employees performance appraisals, personnel files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These files are the official employment files for all municipal employees and usually include the original employment application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.
RETENTION
Retain for 65 year(s) or until separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 65 years after date of employment or until 3 years after retirement or death and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11463
TITLE: Job applicant records - hired
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name, address, and telephone number of the applicant, employment history, education, and a list of references. This should be filed in the Personnel file.
RETENTION
Retain until final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office until transferred to personnel file.
APPRAISAL
PRIMARY DESIGNATION
Private. UCA 63G-2-302 (1,2)
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11465
TITLE: Letters of employee commendation
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Letters of employee commendation and appreciation, recognizing length of service, retirement, or performance.
RETENTION
Retain until final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until placed in agency personnel file.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11466
TITLE: Merit employee appraisal of unacceptable performance
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Appraisals of unacceptable performance and all related documents, except a Notice of Proposed Action for Unacceptable Employee Performance which is issued but not effected.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years after as part of agency personnel file and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11468
TITLE: Merit promotion case files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Records relating to the promotion of an individual that document qualification standards or the evaluation of candidates, excluding any records that duplicate information in the promotion plan or in other personnel records.
RETENTION
Retain for 2 year(s) after resolution of issue
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years after personnel action and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11469
TITLE: Personnel action notifications
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Division of Human Resource Management (DHRM) Form 33 documents initial employment, promotion, transfers to or from agency, separation, and all other individual personnel actions. Prior to 1988 these records were microfilmed by the Division of Personnel Management. Beginning in 1988 this information is maintained on the Human Resource Management automated system.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Notification of personnel actions, GRS-1937
AUTHORIZED: 12/02/1992
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11471
TITLE: Personnel files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Complete work history of individual while employed by the State. Refer to UCA 67-18-1, et seq. When an employee transfers to another state agency, the official personnel file must be sent to the new agency.
RETENTION
Retain for 65 year(s) or until separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965
AUTHORIZED: 12/02/1992
FORMAT MANAGEMENT
Paper: Retain in Office for 65 years after date of employment or until 3 years after death or retirement and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private. UCA 63G-2-301 (1c,2o)
SECONDARY DESIGNATION
Public. UCA 63G-2-301 (1b)
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11472
TITLE: Personnel management rules
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Document which outlines policies and procedures to be followed by state agencies in the administration of the state human resource management system.
RETENTION
Permanent. Retain until superseded
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until superseded and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public. UCA 63G-2-301 (1,2,3)
SECONDARY DESIGNATION
Private. UCA 63G-2-302 (1,2)
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11473
TITLE: Position change report and authorizations
DATES: undated
ARRANGEMENT: none
DESCRIPTION: Documents used to create new positions, abolish old ones and change existing state employee positions. Common name DHRM 9.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Position analysis records, GRS-167
AUTHORIZED: 07/17/2020
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public. UCA 63G-2-301 (1,2,3)
SECONDARY DESIGNATION
Private. UCA 63G-2-302 (1,2)
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11474
TITLE: Position classification survey reports
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Survey reports on various positions prepared by classification specialists, including periodic reports.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11475
TITLE: Position descriptions
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Files describing established positions including information on title, series, grade, duties, and responsibilities.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years after obsolete and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11476
TITLE: Recruitment files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Correspondence, letters, telegrams, offering appointments to potential employees. These files contain offers that are declined. Those offers accepted will be maintained in the employee personnel file.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Staff acquisition records, GRS-1964
AUTHORIZED: 01/25/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years after hiring decision is made and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11477
TITLE: Requests for approval of overtime
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Requests for approval, which is required by the Department of Human Resource Management and Fair Labor Standards for overtime compensation.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11478
TITLE: Salary and wage survey file
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Survey reports on various positions prepared by classification specialists. It compares salary ranges, benefits, education and experience required.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11479
TITLE: Standards of conduct files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Correspondence, memoranda, and other records relating to codes of ethics and standards of conduct.
RETENTION
Permanent. Retain for 3 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
SECONDARY DESIGNATION
Private. UCA 63G-2-302
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11480
TITLE: Training aids
DATES: undated
ARRANGEMENT: None
DESCRIPTION: One copy of each syllabus, manual, textbook, and any other training materials created by the agency.
RETENTION
Permanent. Retain until final action
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Mandated or significant training materials, GRS-1951
AUTHORIZED: 12/02/1992
FORMAT MANAGEMENT
Paper: Retain in Office until training program is complete and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public. UCA 63G-2-301 (1,2,3)
SECONDARY DESIGNATION
Private. UCA 63G-2-302 (1,2)
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11481
TITLE: Verification of employment eligibility
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Employment documentation required to comply with the Immigration Reform and Control Act, 1986.
RETENTION
Retain for 7 year(s) after separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Verification of employment eligibility, GRS-1970
AUTHORIZED: 11/02/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after after separation and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private. UCA 63G-2-302
SECONDARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11483
TITLE: Authorized wage schedules
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Wage survey reports and data, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and requests for and authorization of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).
RETENTION
Retain for 1 year(s) after superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after completion of second succeeding wage survey and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public. UCA 63G-2-301 (1,2,3)
SECONDARY DESIGNATION
Private. UCA 63G-2-302 (1,2)
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11484
TITLE: Natural disaster and damage survey of buildings
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Survey and analysis of damage done to public buildings during natural disasters.
RETENTION
Permanent. Retain for 10 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Natural disaster and damage survey of public buildings, GRS-1784
AUTHORIZED: 12/02/1992
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11485
TITLE: Space utilization reports
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Reports on the amount of floor space in agency buildings, number of rooms, and the capacity.
RETENTION
Retain until superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until superseded or obsolete and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11486
TITLE: Commendation files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Letters of commendation received by agency which impart important information or observations about agency programs or operations, but which do not belong in an individual's personnel file.
RETENTION
Permanent. Retain for 5 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11487
TITLE: Complaint/informant files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Whistle-blower, fraud and criminal complaints. Includes anonymous letters, complaints, criticism and suggestions, and agency relpies thereto. Also includes those complaints which were the basis for an investigation or from which administrative action was taken, and those incorporated into individual personnel files.
RETENTION
Retain for 7 year(s) after resolution of issue
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Complaint investigation files, GRS-1969
AUTHORIZED: 07/20/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years after final resolution and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Until resolved
SECONDARY DESIGNATION
Public. After resolved
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11488
TITLE: Indexes and check lists
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Bibliographies, check lists, and indexes of agency publications and news releases, except those used as indexes to Public Relations Files.
RETENTION
Retain until superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until superseded or obsolete and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11489
TITLE: Information access requests files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Files created in response to requests from individuals to gain access to their records or to any information in the records pertaining to them, as provided for under UCA 63-2-85.2. Files contain original request, copy of the agency reply granting or denying access to all records requested, and all related supporting documents including those resulting from an appeal of the agency's decision. These files may also contain agency responses to requests for nonexistent records; to requesters who provide inadequate descriptions; and those who fail to pay agency reproduction fees. These files exclude the official file copy of the records requested but may include a copy thereof.
RETENTION
Retain for 2 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Records access requests and appeals, GRS-1711
AUTHORIZED: 05/28/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years after final agency action and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11490
TITLE: Information request files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Files relate only to requests by individuals "contesting the accuracy or completeness" of records containing information on themselves as provided by UCA 63-2-603_(2008). Includes the individual's request to amend and/or review, agency approval or denial of the request, statements of disagreement, agency justification for refusal to amend a record, subsequent appeals of the agency's decision, and related materials.
RETENTION
Retain for 2 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Records access requests and appeals, GRS-1711
AUTHORIZED: 12/02/1992
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years after agreement to amend or in accordance with r.r. sch. and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11493
TITLE: Press service files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Press service teletype news and similar materials.
RETENTION
Retain for 3 month(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 months and then destroy.
APPRAISAL
Historical
Press releases document an agency's activities and history and provide ongoing research value.
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11494
TITLE: Public relations files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Speeches, addresses, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies. The format selected may be paper, video tape, motion picture film, etc.
RETENTION
Permanent. Retain for 7 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Public presentations files, GRS-2004
AUTHORIZED: 12/02/1992
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11495
TITLE: Public relation events
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Speeches, addresses, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies. The format selected may be paper, video tape, motion picture film, etc.
RETENTION
Permanent. Retain for 7 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Public presentations files, GRS-2004
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11496
TITLE: Revenue summaries
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Correspondence, reports and data relating to voucher preparation, administrative audit, and other accounting and disbursing operations.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11497
TITLE: Key accountability files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Files relating to accountability for keys issued, including keys to maximum security areas.
RETENTION
Retain for 2 year(s) after superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Disaster plan records, GRS-2022
AUTHORIZED: 12/02/1992
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years after superseded and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11498
TITLE: Payroll tax reports
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes, such as IRS Form W-3, with related records, including reports relating to income and social security taxes.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/15/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11499
TITLE: Federal Regulatory Commission reports
DATES: 1989-
ARRANGEMENT: Alphabetical, legal opinion file number 53
DESCRIPTION: These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion, advice or opinion, and name of requesting office or department.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Formal opinion records, GRS-1722
AUTHORIZED: 09/18/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then transfer to Agency Record Center. Retain in Agency Record Center permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11500
TITLE: State Auditors reports
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Report prepared by internal or external auditors as a result of a financial audit.
RETENTION
Permanent. Retain for 3 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727
AUTHORIZED: 11/15/2019
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11501
TITLE: Special or periodic reports
DATES: unknown
ARRANGEMENT: Alphabetical by department
DESCRIPTION: These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/20/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative Fiscal Legal
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11502
TITLE: Tax records (benefit plans)
DATES: unknown
ARRANGEMENT: Alphabetical
DESCRIPTION: These registers record, by department code, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/14/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11332
TITLE: Accounting issues Papers
DATES: undated
ARRANGEMENT: Alphabetical by title
DESCRIPTION: These paper contain Studies, reports or memoranda regarding accounting methods or issues and their applicability.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years or until administrative need ends and then destroy.
APPRAISAL
Administrative
This disposition is based on administrative need.
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11333
TITLE: Accounts receivable
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Power sales billing.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Administrative Fiscal
This disposition is based on administrative need.
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11334
TITLE: Annual financial reports
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Annual financial reports including financial statements, trial balances, general ledger activity, accounts reconciliations, clearing reconciliations, etc.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to Agency Record Center. Retain in Agency Record Center permanently.
APPRAISAL
Administrative Fiscal Historical
This disposition is based on administrative need.
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11335
TITLE: Bond resolution
DATES: undated
ARRANGEMENT: None
DESCRIPTION: Authority for issuing bonds.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then transfer to Agency Record Center. Retain in Agency Record Center permanently.
APPRAISAL
Administrative Historical
This disposition is based on agencies needs.
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11336
TITLE: Bonds official files
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These files document the implementation of significant municipal bonds (i.e., revenue or special bonds), but not general obligation bonds. These files include authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of municipal indebtedness.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Municipality bond issue files, GRS-783
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after bond expires and then transfer to Agency Record Center. Retain in Agency Record Center permanently.
APPRAISAL
Administrative Fiscal Historical
This disposition is based on agencies need.
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11337
TITLE: Bonds, notes and coupons
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are the actual bonds and coupons redeemed throughout the lifetime of the bond.
RETENTION
Retain for 1 year(s) after resolution of issue
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after redeemed by paying agency and then destroy.
APPRAISAL
Administrative Fiscal
This disposition is based on agencies need.
PRIMARY DESIGNATION
Public
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11338
TITLE: General and subsidiary ledgers
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Computer data files: Retain in Office for 4 years and then delete.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11340
TITLE: Journal vouchers and entries
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are account books showing details of daily receipts and expenditures such as deposit or payment amounts, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/10/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy.
APPRAISAL
Administrative Fiscal Historical
This disposition is based on agencies need
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)
AGENCY: Intermountain Power Agency (Utah)
SERIES: 11341
TITLE: Monthly financial reports
DATES: undated
ARRANGEMENT: None
DESCRIPTION: These are monthly accounting reports. They include outstanding reports, amortization reports, and earning reports.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
APPRAISAL
Administrative Fiscal
This disposition is based on administrative need.
PRIMARY DESIGNATION
Protected. Utah Code 63G-2-305(4)(2022).
AGENCY: Intermountain Power Agency (Utah)
SERIES: 12161
TITLE: IPA refunding scenarios records
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are trustee and/or paying agent related records. Included are book entries, statements and payment confirmations.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then transfer to Agency Record Center. Retain in Agency Record Center for 2 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Protected. UCA 63G-2-305