Salt Lake City Mosquito Abatement District (Utah)
24920--Annual report26147--Time sheets
26160--Service requests
26201--Workers' Compensation Claim Forms
26202--Insurance policy files
26203--Airport security badges
26204--Income tax exemption and withholding files
26205--Contract purchasing records
26206--Surplus property case files
26207--Unsuccessful bids and proposal files
26208--Successful bid proposals
26209--Vehicle regristration certificates
26210--Vehicle maintenance records
26211--Employment eligibility records
26212--Income tax exeptions & withholding
26213--Employee performance-related records
26214--Equipment inventory
26215--Composite spray maps
26216--Check copy files
26217--Check registers
26218--General ledgers
26219--Deposit slips
26220--Checkbook stubs
26221--State treasurer's accounting statements
26223--Accounts payable
26224--Accounts receivable
26225--Accounts receivable invoices
26226--Larval collections
26227--Bank deposits
26228--Bank statements
26252--Audio recordings of meeting
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 24920
TITLE: Annual report
DATES: 1930-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics, narrative reports, graphs, and diagrams.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 03/09/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 25 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
Publications which document agency history and functions have ongoing research value.
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26147
TITLE: Time sheets
DATES: 1960-
ARRANGEMENT: Chronological by year.
DESCRIPTION: These are records which verify hours worked, sick leave, vacation, overtime, and holidays earned and taken by municipal employees.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Timekeeping records, GRS-1902
AUTHORIZED: 07/13/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26160
TITLE: Service requests
DATES: 1960-
ARRANGEMENT: Chronological by year
DESCRIPTION: This log records incoming documents that require distribution or action. Includes date received, description of record, action and date taken.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Information governance records, GRS-1713
AUTHORIZED: 04/05/2006
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26201
TITLE: Workers' Compensation Claim Forms
DATES: 1966-
ARRANGEMENT: chronological by year
DESCRIPTION: All records about on-the-job injuries or job related disabilities, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act
RETENTION
Retain for 75 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Worker's compensation case files, GRS-1938
AUTHORIZED: 03/13/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 75 years after final settlement and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26202
TITLE: Insurance policy files
DATES: 1966-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are insurance policy contracts between the municipality and private insurers.
RETENTION
Retain for 15 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Insurance policy contracts, GRS-942
AUTHORIZED: 04/04/2006
FORMAT MANAGEMENT
Paper: Retain in Office for 15 years after expiration of policy and settlement of all claims and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26203
TITLE: Airport security badges
DATES: 1966-
ARRANGEMENT: Chronological by year
DESCRIPTION: These files contain permits and certifications from the Federal Aviation Administration (FAA) or other state and federal agencies and other reports, correspondence, or other documentation bearing directly on the application for the issuance or the renewal of the permit or certification.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years after expiration and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26204
TITLE: Income tax exemption and withholding files
DATES: 1966-
ARRANGEMENT: Chronological by year
DESCRIPTION: These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates, such as IRS form W-4 and similar tax exemption forms.
RETENTION
Retain for 3 year(s) after superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/14/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after form is superseded and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26205
TITLE: Contract purchasing records
DATES: 1966-
ARRANGEMENT: chronological by year
DESCRIPTION: These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.
RETENTION
Retain for 7 year(s) after expiration of contractual agreement
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Contract and lease records, GRS-1731
AUTHORIZED: 02/08/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years after expiration of contract and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26206
TITLE: Surplus property case files
DATES: 1966-
ARRANGEMENT: Chronological by year
DESCRIPTION: These files document the sale of surplus municipal property. Includes invitations, bids, acceptances, lists of materials, evidence of sales, and related correspondence.
RETENTION
Retain for 6 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 6 years after final payment and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26207
TITLE: Unsuccessful bids and proposal files
DATES: 1966-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.
RETENTION
Retain for 6 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Request for proposal records, GRS-1991
AUTHORIZED: 11/17/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 6 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26208
TITLE: Successful bid proposals
DATES: 1966-
ARRANGEMENT: Chronological by year
DESCRIPTION: These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.
RETENTION
Retain for 6 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Request for proposal records, GRS-1991
AUTHORIZED: 08/24/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 6 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26209
TITLE: Vehicle regristration certificates
DATES: 1966-
ARRANGEMENT: Chronological by year
DESCRIPTION: These motor vehicle registration forms document municipal ownership of vehicle.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until vehicle is transferred or sold and provided then transfer with vehicle..
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26210
TITLE: Vehicle maintenance records
DATES: 1966-
ARRANGEMENT: chronological by year
DESCRIPTION: These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number, dates, maintenance performed, mileage of vehicle, problem type, driver's name, and action taken.
RETENTION
Retain for 3 year(s) after disposition of asset
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Vehicle maintenance records, GRS-1873
AUTHORIZED: 05/09/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after disposition of vehicle and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26211
TITLE: Employment eligibility records
DATES: 1966-
ARRANGEMENT: Chronological by year
DESCRIPTION: This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring, when recruiting for a fee, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen, resident alien, or legal immigrant eligible to be hired in the United States.
RETENTION
Retain for 3 year(s) or until separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Verification of employment eligibility, GRS-1970
AUTHORIZED: 11/02/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after date of hire or until 1 year after date employment is terminated and then destroy provided whichever is longer.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Private
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26212
TITLE: Income tax exeptions & withholding
DATES: 1970-
ARRANGEMENT: Alphabetically by name
DESCRIPTION: These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates, such as IRS form W-4 and similar tax exemption forms.
RETENTION
Retain for 3 year(s) after superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/14/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after form is superseded and then destroy.
APPRAISAL
Administrative Fiscal
PRIMARY DESIGNATION
Private
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26213
TITLE: Employee performance-related records
DATES: 1980-
ARRANGEMENT: Alphabetically by name
DESCRIPTION: These files document the performance of exempt employees. They may include performance records superseded through an administrative, judicial, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Exempt employee performance-related records, GRS-891
AUTHORIZED: 12/08/2006
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
APPRAISAL
Administrative Fiscal
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26214
TITLE: Equipment inventory
DATES: 1960-
ARRANGEMENT: Chronological by year
DESCRIPTION: These files contain the annual inventory of municipal equipment, supplies and other items owned or administered by the municipality.
RETENTION
Retain for 1 year(s) after superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Information governance records, GRS-1713
AUTHORIZED: 05/04/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after being reconciled with subsequent inventory and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26215
TITLE: Composite spray maps
DATES: 1969-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are drawings and blueprints of engineering "as-built" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction, sidewalks, storm drains, waterlines, reservoirs, public facilities, and other city building projects, providing date, legend, city title, scale and actual drawings.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26216
TITLE: Check copy files
DATES: 1960-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26217
TITLE: Check registers
DATES: 1960-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State government accounts payable and receivable records, GRS-1854
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26218
TITLE: General ledgers
DATES: 1960-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/04/2006
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26219
TITLE: Deposit slips
DATES: 1960-
ARRANGEMENT: Chronological year
DESCRIPTION: These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/20/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26220
TITLE: Checkbook stubs
DATES: 1960-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of municipal funds. Includes check number, name of payee, amount, purpose, date drawn, and signature.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26221
TITLE: State treasurer's accounting statements
DATES: 1960-
ARRANGEMENT: Chronological by years
DESCRIPTION: These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form, an account statement and an investment credit notice.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State treasurer's pooled investment reports, GRS-827
AUTHORIZED: 04/04/2006
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26223
TITLE: Accounts payable
DATES: 1960-
ARRANGEMENT: Chronological by year
DESCRIPTION: These records are used to pay municipal bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26224
TITLE: Accounts receivable
DATES: 1960-
ARRANGEMENT: Chronological by year
DESCRIPTION: These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26225
TITLE: Accounts receivable invoices
DATES: 1960-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are invoices billing non-municipal agencies or institutions for supplies, services, or repairs provided by an agency.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26226
TITLE: Larval collections
DATES: 1985-
ARRANGEMENT: Chronological by yeaar
DESCRIPTION: These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.
RETENTION
Retain until administrative need ends
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until annual review and then destroy provided no longer needed for reference.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26227
TITLE: Bank deposits
DATES: 1960-
ARRANGEMENT: Chronological by year
DESCRIPTION: These books record municipal savings accounts. They include amounts, description of transaction, date, current balance, name of bank, and account numbers.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/20/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26228
TITLE: Bank statements
DATES: 1960-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date, name of bank, total deposit, withdrawals, and cash balance with interest on daily bank balances.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/20/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
Fiscal
PRIMARY DESIGNATION
Public
AGENCY: Salt Lake City Mosquito Abatement District (Utah)
SERIES: 26252
TITLE: Audio recordings of meeting
DATES: 2006-
ARRANGEMENT: Chronological by year
DESCRIPTION: Audio or video recordings which document what transpired at committee and board meetings, conferences, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that "written minutes shall be kept of all open meetings." UCA 52-4-206 (2010) states a public body that closes a meeting "shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting." The recording is the official record of a closed meeting, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and "shall be available to the public for listening within three business days after the end of the meeting".
RETENTION
Retain for 3 year(s) after approval of minutes
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 05/31/2006
FORMAT MANAGEMENT
Sound recordings: Retain in Office for 3 years after approval of official minutes and then erase.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public