Utah Department of Administrative Services

Division of Archives & Records Service

South Salt Lake Valley Mosquito Abatement District (Utah)

12162--Agenda
12163--Annual reports
12164--General administrative records
12165--Mailing lists
12166--Minutes
12167--Policies and procedures
12168--Public relations files
12169--Publications
12170--Reading or chronological files
12171--Schedules of daily activities
12172--Technical reference files
12173--Employee bonds
12174--Fidelity bonds
12175--Annual budget
12176--Budget reports
12177--Budget message
12178--Tentative budget
12179--Fixed asset files
12180--Accounts payable
12181--Audit reports
12182--Bank statements
12184--Deposit slips
12185--General ledgers
12186--State treasurer's accounting statements
12187--Warrant/check
12188--Warrant registers
12189--Certificates of license
12190--Vehicle registration certificates
12191--Employee earnings history record file
12192--Income tax files
12194--Payroll files
12195--Retirement records
12196--Time and attendance report files
12197--Workers' compensation claim files
12198--Employee performance files
12199--Personnel files
12200--Solicited and unsolicited bids and proposal files
12201--Vendor list
12202--Insurance policy files
12203--Insurance reports
12204--Appointment files
12205--Lease files
12206--Proof of publication
12207--Employment applications
12208--Mosquito control requests files
12209--Fish requests and planting records
12210--Occupational Safety and Health Administration survey reports
12211--Larva count records
12212--Grasshopper statistical records
12213--Black fly statistical records
12214--Encephalitis surveillance reports
12215--Material safety data sheets files
12216--Acknowledgment of employment files
12217--Light trap records
12218--Field reference maps

AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12162
TITLE: Agenda
DATES: 1952-
ARRANGEMENT: chronological

DESCRIPTION: These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date, time, location of meeting, list of items to be discussed by committee members at regular, special, and emergency public meetings.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided they are not attached to the minutes.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12163
TITLE: Annual reports
DATES: 1952-
ARRANGEMENT: Chronological

DESCRIPTION: These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics, narrative reports, graphs, and diagrams.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12164
TITLE: General administrative records
DATES: 1952-
ARRANGEMENT: Chronological

DESCRIPTION: These records are of a general facilitative nature created or received in the course of administering programs. Includes daily, weekly, or monthly activity reports which are summarized in an annual report.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided there is no longer need for reference.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12165
TITLE: Mailing lists
DATES: undated
ARRANGEMENT: Chronological

DESCRIPTION: These are lists of names and addresses for various mailings (billings and other administrative purposes).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12166
TITLE: Minutes
DATES: 1952-
ARRANGEMENT: Chronological

DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

These records have evidentiary value and serve as a history of board and committee actions. They contain minutes of open committee and board meetings as required by UCA 52-4-7. (2005) Records may also include agenda, recordings, recordings and minutes of closed portions of meetings, and other supporting documentation.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12167
TITLE: Policies and procedures
DATES: 1952-
ARRANGEMENT: Chronological

DESCRIPTION: These are manuals which indicate the responsibilities and guidelines on administrative policies, operational procedures, and rules and regulations.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12168
TITLE: Public relations files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files contain speeches, addresses, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper, videotape, motion picture film, etc.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 19.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12169
TITLE: Publications
DATES: 1952-
ARRANGEMENT: Chronological

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the municipality or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 21.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12170
TITLE: Reading or chronological files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are duplicated copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until administrative need ends and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 22.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12171
TITLE: Schedules of daily activities
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities of the agency employees. These are records containing substantive information relating to the official activities of the district managers, the substance of which has not been incorporated into memoranda, reports, correspondence, or other records included in the official files.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on, Schedule 0, Item 0.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12172
TITLE: Technical reference files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy provided the material has no further reference value.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 26.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12173
TITLE: Employee bonds
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This is a blanket bond for "the officials of each agency and the treasurer" of the district to guarantee "honest and faithful performance". Bonds are placed at such amounts as may be determined by the governing board.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after expiration and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12174
TITLE: Fidelity bonds
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This is the agency treasurer's bond to protect the agency and to guarantee fidelity of treasurer. Bond usually covers four years and "may be set by resolution or ordinance in any amount, not less than that established by the state money management council" (UCA 10-3-821).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after expiration and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12175
TITLE: Annual budget
DATES: 1952-
ARRANGEMENT: Chronological

DESCRIPTION: The final annual agency financial plan approved by the district manager for all expenditures.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12176
TITLE: Budget reports
DATES: 1952-
ARRANGEMENT: Chronological

DESCRIPTION: These are monthly and/or quarterly reports regarding the status of receipts and disbursements in comparison to annual budget. Reports are prepared for the district managers.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12177
TITLE: Budget message
DATES: 1952-
ARRANGEMENT: Chronological

DESCRIPTION: This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget, contains an outline of the proposed financial policies of the agency for the budget year, and describes the important features of the budgetary plan.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after budget is formally adopted and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12178
TITLE: Tentative budget
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: On forms prepared by the state auditor, the budget officer prepares a tentative budget and files it with the governing body for the ensuing year for each fund for which a budget is required on or before the first regularly scheduled meeting in May (UCA 10-6-111).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12179
TITLE: Fixed asset files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files contain listings of all agency property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, name of vendor, and depreciation.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 4, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12180
TITLE: Accounts payable
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are records used to pay agency bills. Files consist of copy of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12181
TITLE: Audit reports
DATES: 1952-
ARRANGEMENT: Chronological

DESCRIPTION: These are reports prepared by external auditors examining and verifying the agency's financial activities for the year. These reports include statements of receipts and disbursements for each department.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 5.

Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12182
TITLE: Bank statements
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are monthly statements showing the amount of money on deposit to the credit of the agency showing date, name of bank, total deposit, and withdrawals, and cash balance with interest on daily bank balances.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12184
TITLE: Deposit slips
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are bank cashiers' slips showing amount and date of deposit of monies into agency accounts.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12185
TITLE: General ledgers
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12186
TITLE: State treasurer's accounting statements
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are monthly reports of monies deposited with and invested by the State Treasurer under the State Money Management act of 1974 (UCA 51-7). These statements are required by law (UCA 51-7-9). They include a deposit form, an account statement and an investment credit notice.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 19.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12187
TITLE: Warrant/check
DATES:
ARRANGEMENT: Numerical

DESCRIPTION: The actual warrant or check cut from a warrant request.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 29.

PRIMARY DESIGNATION

Public. UCA 63G-2-301

SECONDARY DESIGNATION

Private. UCA 63G-2-302


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12188
TITLE: Warrant registers
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: A numerical listing of check numbers of all checks issued by department. Shows vendor number, name, date of payment, invoice number and/or purchase number, account debit, description of expenditure, and amount.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 26.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12189
TITLE: Certificates of license
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These are copies of annual license certificates issued to the district for displays.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after expiration and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 6, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12190
TITLE: Vehicle registration certificates
DATES:
ARRANGEMENT: Numerical

DESCRIPTION: These registration forms document agency ownership of vehicle.

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

Paper: Retain in Office until disposition and then transfer with vehicle.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12191
TITLE: Employee earnings history record file
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These cumulative records contain information on individual earnings and municipal service.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until 30 years after separation or until 3 years after retirement and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 4.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1b)


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12192
TITLE: Income tax files
DATES: undated
ARRANGEMENT: Alphabetical

DESCRIPTION: These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 6.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1b)


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12194
TITLE: Payroll files
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These copies contain memoranda, copies of payrolls, checklists, and related certification sheets.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy provided employee earning history are transferred to personnel file.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 11.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1b)


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12195
TITLE: Retirement records
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These records are control documents relating to retirement. They include reports and registers.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 13.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1b)


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12196
TITLE: Time and attendance report files
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These are a record of hours worked, sick leave, vacation, and overtime, and holidays earned and taken by agency employees.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12197
TITLE: Workers' compensation claim files
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: All records about on-the-job injuries or job related disabilities, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years or until final settlement and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 16.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1b)


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12198
TITLE: Employee performance files
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: This is a file of performance-related records pertaining to employee. Includes performance appraisals, appraisals of unacceptable performance, proposed demotion or removal issued but not effected, job element standards upon which they are based, and supporting documents.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 27.

PRIMARY DESIGNATION

Private. UCA 63G-2-302


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12199
TITLE: Personnel files
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These files are the official files for all agency employees and usually include the original job application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 65 years after date of employment or until 3 years after retirement or death and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 12.

The history of a person's employment must be retained beyond the time he or she could potentially claim retirement benefits based on employment.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1b)


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12200
TITLE: Solicited and unsolicited bids and proposal files
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: Formal solicitations of offers to provide products or services (e.g., Invitations for Bids, Requests for Proposals, Requests for Quotations) which were cancelled prior to the awarding of a contract. Information includes presolicitation documentation on the requirement, offers opened prior to cancellation, documentation on government action up to the time of cancellation, and evidence of cancellation.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 13, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12201
TITLE: Vendor list
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: A list of vendors providing goods and services to the agency. Usually includes name of vendors, addresses, phone numbers, description of goods or services provided.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded or until administrative need ends and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12202
TITLE: Insurance policy files
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These are insurance policy contracts between the agency and private insurers.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 15 years after expiration of policy and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12203
TITLE: Insurance reports
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These reports are used for the reference and generation of claims files.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 12 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12204
TITLE: Appointment files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files document the appointment of persons to advisory boards and committees established by the agency, usually by policy and procedure. These files may include letters of recommendation, letters of appointment, resumes, and related correspondence.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12205
TITLE: Lease files
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain copies of leases, subleases, assignments of leases and memoranda of leases for property which agency leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities, taxes, insurance, maintenance and repair, and alterations to the property during the term of the lease), as well as any options to renew.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after termination of lease and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 17.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12206
TITLE: Proof of publication
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files contain evidence of the publication of a document or public notification appearing in a local newspaper, usually for hearings, sale of bonds, budget, and council meetings (UCA 78-25-14).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 21.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12207
TITLE: Employment applications
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These are forms listing name of applicant, address, professional information, previous employment, education, references, and certificates submitted to Personnel Office by applicant.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided not hired.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 20.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1b)


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12208
TITLE: Mosquito control requests files
DATES: 1960-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: This is a file used to document requests or complaints made by citizens for mosquito/vector control services. If complaints are justifiable, adequate spraying will be provided. Includes name, address, telephone number and nature of service requested or type of complaint made.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative need of the agency.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12209
TITLE: Fish requests and planting records
DATES: 1960-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: Requests from citizens for mosquito fish to be planted in ornamental ponds to eat mosquito larva in these ponds. Includes name, address, telephone number of the person requesting fish, and the size of the pond.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative need of the agency.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12210
TITLE: Occupational Safety and Health Administration survey reports
DATES: 1981-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: This report is used to verify the number of employees and hours worked. Includes employees name, annual attendance, total hours, nature of business, and any other non-work time.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative need of the agency.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12211
TITLE: Larva count records
DATES: 1956-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: Counts of mosquito larvae quantities and types used by the field director and the inspectors to identify mosquito, whether or not the mosquito will be harmful, where the larvae came from, how many per dip were counted, date of the dip, and to use as follow up information. Includes date, section, area, species, amount per dip, inspector, temperature, and operator.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative need of the agency.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12212
TITLE: Grasshopper statistical records
DATES: 1985-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: Record used to verify the population of grasshoppers at a specific location to spray for removal if there are large numbers Includes inspection data, location information, and developmental state of the grasshoppers and how much spray was used in the area.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative need of the agency.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12213
TITLE: Black fly statistical records
DATES: 1988-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: Record used to verify the occurrence of respective black fly species as collected in the larva stage by field technicians. Includes collection date, collection locations, and developmental state of the black fly at each collection point.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative need of the agency.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12214
TITLE: Encephalitis surveillance reports
DATES: 1983-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: Reports conducted by the mosquito abatement districts on chickens from which blood is drawn periodically to test for encephalitis, used by the State Health Department to verify danger in certain areas of the state. Includes type of tests, flock, draw number, draw date, report date, and bird number.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on the administrative need of the agency.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12215
TITLE: Material safety data sheets files
DATES: 1960-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These are copies of all or selected correspondence or articles sent or received. They are used as a reading or reference file. This file also contains safety/hazard guidelines as pertained to all chemical agents used by the districts.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 22.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12216
TITLE: Acknowledgment of employment files
DATES: 1992-
ARRANGEMENT: Alphabetical
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: This is a record of correspondence, letters, telegrams, offering appointments to potential seasonal employees. These files also contain the status of his/she employment with the agency.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 11, Item 43.

PRIMARY DESIGNATION

Private. UCA 63G-2-302

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1b)


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12217
TITLE: Light trap records
DATES: 1954-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: Records of numbers of mosquitos trapped each night in light traps, used to determine if the spraying in the area was adequate, if not spraying will be repeated. Includes date and time, location, truck number, trap number, date, weather conditions, and number of mosquitos trapped.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative need of the agency.

PRIMARY DESIGNATION

Public


AGENCY: South Salt Lake Valley Mosquito Abatement District (Utah)

SERIES: 12218
TITLE: Field reference maps
DATES: 1952-
ARRANGEMENT: Numerical by map number
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: Maps of the district wide compilation of mosquito breeding sources, used for reference and ease of location by the district field technicians, shows marked areas depicting all known mosquito breeding sources within the geographic areas.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Maps: Retain in Office for 5 years or until superseded and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative need of the agency.

PRIMARY DESIGNATION

Public