Utah Department of Administrative Services

Division of Archives & Records Service

South Valley Water Reclamation Facility (Utah)

13754--Grant records
13755--Building plans and specs
13756--Deeds and easements files
13757--Construction reports
13758--Contracts and agreements files
13759--Retirement records
13760--Employees retirement records
13761--Accounts payable checks
13762--Bank statements and hand checks
13763--Expense checks
13764--Accounts receivable
13765--Accounts receivable invoices
13766--Check register
13767--General ledgers
13768--Personnel purchase orders
13769--Accounts payable
13770--State treasurer's accounting statements
13771--Fixed asset files
13772--Disposition records
13773--Budget reports
13774--Budget estimates and justification files
13775--Budget background records
13776--Audit reports
13777--Annual financial reports
13778--Annual budget
13779--Laboratory operation manuals
13780--Laboratory purchase orders
13781--Maintenance equipment manuals
13782--Vehicle maintenance records
13783--Work orders
13784--Maintenance purchase orders
13785--Maintenance purchase order log
13786--Monitoring wells report
27186--Pretreatment user files
27187--Safety training records
27188--Solids disposal waste manifests
27193--Laboratory records
26568--Construction project files
27197--Purchasing contract records

AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13754
TITLE: Grant records
DATES: 1981-
ARRANGEMENT: Chronological

DESCRIPTION: These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly, quarterly, or semi-annual basis. It also includes supporting documentation.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy provided no litigation.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13755
TITLE: Building plans and specs
DATES: 1981-
ARRANGEMENT: Numerical

DESCRIPTION: These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used, and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, contractor, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13756
TITLE: Deeds and easements files
DATES: 1978-
ARRANGEMENT: Chronological

DESCRIPTION: These are the original deeds which provide evidence of city ownership of property. Includes name, addresses of grantor or grantee, description of property, date property was transferred to grantor. Usually filed alphabetically by name of property.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13757
TITLE: Construction reports
DATES: 1992-
ARRANGEMENT: Chronological

DESCRIPTION: These reports are a monthly summary of construction and demolition activity in terms of permits, cost, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13758
TITLE: Contracts and agreements files
DATES: 1992-
ARRANGEMENT: Chronological

DESCRIPTION: These records document the professional service agreements for temporary services between any municipal agency and professional individuals, or between agencies. They include the service agreement and other related records.

RETENTION

Retain permanently.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13759
TITLE: Retirement records
DATES: 1979-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are reports and register control documents relating to an employee's retirement.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13760
TITLE: Employees retirement records
DATES: 1979-
ARRANGEMENT: Chronological

DESCRIPTION: These are reports and register control documents relating to an employee's retirement.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 13.

PRIMARY DESIGNATION

Private


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13761
TITLE: Accounts payable checks
DATES: 1991-
ARRANGEMENT:

DESCRIPTION: The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 29.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13762
TITLE: Bank statements and hand checks
DATES: 1987-
ARRANGEMENT: Chronological

DESCRIPTION: These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date, name of bank, total deposit, and withdrawals, and cash balance with interest on daily bank balances.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13763
TITLE: Expense checks
DATES: 1985-
ARRANGEMENT: Numerical

DESCRIPTION: The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 29.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13764
TITLE: Accounts receivable
DATES: 1992-
ARRANGEMENT:

DESCRIPTION: These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13765
TITLE: Accounts receivable invoices
DATES: 1992-
ARRANGEMENT: Chronological

DESCRIPTION: These are invoices billing non-municipal agencies or institutions for supplies, services, or repairs provided by an agency.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13766
TITLE: Check register
DATES: 1992-
ARRANGEMENT: Chronological

DESCRIPTION: These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.

RETENTION

Retain 7 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 26.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13767
TITLE: General ledgers
DATES: 1992-
ARRANGEMENT: Chronological

DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

Retain 10 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13768
TITLE: Personnel purchase orders
DATES: 1992-
ARRANGEMENT: Numerical

DESCRIPTION: These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency, name of vendor, item, date ordered, delivery date, purchase order number, account charged, and authorizing signature.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13769
TITLE: Accounts payable
DATES: 1989-
ARRANGEMENT: Chronological

DESCRIPTION: These are records used to pay municipal bills. Files consist of copy of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13770
TITLE: State treasurer's accounting statements
DATES: 1990-
ARRANGEMENT: Chronological

DESCRIPTION: These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form, an account statement and an investment credit notice.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 19.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13771
TITLE: Fixed asset files
DATES: 1986-
ARRANGEMENT: Chronological

DESCRIPTION: These are listings of all municipal property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, name of vendor, and depreciation.

RETENTION

Retain 10 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 4, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13772
TITLE: Disposition records
DATES: 1990-
ARRANGEMENT: Chronological

DESCRIPTION: These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction, competitive bidding, or destruction. Includes date, department name, description of item, value, disposition method, and reason, condition, and approval signature.

RETENTION

Retain 3 years after disposition of property.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after disposition of property and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 4, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13773
TITLE: Budget reports
DATES: 1991-
ARRANGEMENT: Chronological

DESCRIPTION: These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13774
TITLE: Budget estimates and justification files
DATES: 1991-
ARRANGEMENT: Chronological

DESCRIPTION: These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets, narrative statements, and related schedules and data.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13775
TITLE: Budget background records
DATES: 1991-
ARRANGEMENT: Chronological

DESCRIPTION: These records are used to assist in the preparation of department budget requests presented to the city council.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13776
TITLE: Audit reports
DATES: 1989-
ARRANGEMENT: Chronological

DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 5.

Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13777
TITLE: Annual financial reports
DATES: 1989-
ARRANGEMENT: Chronological

DESCRIPTION: These are statistical reports on the financial affairs of the entire agency or a specific department. These reports usually include a statement on the value of all agency owned property, and an accounting of all income and expenditures in relationship to the final budget.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13778
TITLE: Annual budget
DATES: 1988-
ARRANGEMENT: Chronological

DESCRIPTION: The final annual municipal financial plan approved by the city council for all expenditures of municipality.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13779
TITLE: Laboratory operation manuals
DATES: undated
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.

RETENTION

Retain until annual review or equipment is disposed of.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until annual review or until equipment is disposed of and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 26.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13780
TITLE: Laboratory purchase orders
DATES: undated
ARRANGEMENT: Chronological

DESCRIPTION: These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency, name of vendor, item, date ordered, delivery date, purchase order number, account charged, and authorizing signature.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13781
TITLE: Maintenance equipment manuals
DATES: 1986-
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.

RETENTION

Retain until annual review or updated.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until annual review or updated and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 26.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13782
TITLE: Vehicle maintenance records
DATES: undated
ARRANGEMENT: Chronological

DESCRIPTION: These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number, dates, maintenance performed, mileage of vehicle, problem type, driver's name, and action taken.

RETENTION

Retain 1 year after disposition of vehicle.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after disposition of vehicle and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13783
TITLE: Work orders
DATES: 1990-
ARRANGEMENT: Chronological by work order date

DESCRIPTION: These are authorization forms for repair or maintenance work on department vehicles, equipment, or municipally-owned facilities or structures.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13784
TITLE: Maintenance purchase orders
DATES: 1990
ARRANGEMENT: Chronological by work order date

DESCRIPTION: These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency, name of vendor, item, date ordered, delivery date, purchase order number, account charged, and authorizing signature.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13785
TITLE: Maintenance purchase order log
DATES: 1990-
ARRANGEMENT: Chronological

DESCRIPTION: Records which provide detailed information on incoming and/or outgoing documents, data, and other communications that require distribution or action.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 13786
TITLE: Monitoring wells report
DATES: 1990-
ARRANGEMENT: Chronological

DESCRIPTION: This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped, hours run, power used and amount of water pumped. A summary report (Schedule 22, Item #35 "Pump Station Well Summary Reports") is usually created from these daily reports.

RETENTION

Retain permanently.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 27186
TITLE: Pretreatment user files
DATES: 1988-
ARRANGEMENT: alphabetically by category thereunder alphabetically by user name

DESCRIPTION: The pre-treatment user files include all of the information necessary to monitor, report and bill pre-treatment users. Documents include the application for permit, permit, annual reports, sampling reports, invoices, copies of checks, best management plans, correspondence, notices, and any other related information. These files are maintained according to requirements outlined in CFR 403.12.

RETENTION

Retain 3 years after expiration of term

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Exempt


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 27187
TITLE: Safety training records
DATES: 1999-
ARRANGEMENT: alphabetical by type of training

DESCRIPTION: These files include safety meeting agendas, notes, minutes, reference materials, and attendance logs. They are maintained by our Safety/Security Coordinator.

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years or until no longer valid and then destroy.

Digital Versatile Disk - Read Only: Retain in Office for 2 years or until no longer valid and then destroy.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 302-2-302(1)(f)


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 27188
TITLE: Solids disposal waste manifests
DATES: 2000-
ARRANGEMENT: Chronologically

DESCRIPTION: These are copies of manifests reflecting the solid waste disposed at landfill sites. Manifests are collected and data from then is used in various other reports. Information on the manifests includes the manifest number, date, gross weight, tare weight, net weight, driver name, and truck number.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah County General Records Retention Schedule, Schedule 31, Item 5.


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 27193
TITLE: Laboratory records
DATES: 2003-
ARRANGEMENT: chronologically by record creation date

DESCRIPTION: Mandated by EPA governing authority "National Environmental Laboratory Conference" (NELAP). These records are copies of all written, printed, and electronic records, including but not limited to bench sheets, instrument strip charts or printouts, data calculations, and ata reports, resulting from the analysis of PT samples, PT study report foms, and accredidation audits.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Public


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 26568
TITLE: Construction project files
DATES: 1979-
ARRANGEMENT: Numerical by project number, thereunder chronological by date.
ANNUAL ACCUMULATION: 10.00 cubic feet.

DESCRIPTION: These project files document the planning, design, and construction of municipally-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipality projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction and repairs to additions to city buildings.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 13.

These records reflect the historical value of the planning, design, and construction of municipally-owned facilities and structures.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 62-2-304 (1),(2)(a),(36)


AGENCY: South Valley Water Reclamation Facility (Utah)

SERIES: 27197
TITLE: Purchasing contract records
DATES: 2000-
ARRANGEMENT: Alphabetical

DESCRIPTION: These records document purchasing and construction contracts. They include the contract, correspondence, and related records pertaining to award, administration, receipt, inspection, and payments.

RETENTION

Retain 6 years after expiration of contract or disposition of equipment.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years after expiration of contract or disposition of equipment and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 12.

PRIMARY DESIGNATION

Public