Utah Department of Administrative Services

Division of Archives & Records Service

Stansbury Park Improvement District (Utah)

26603--Minutes
27298--Resolutions
27299--Agreements

AGENCY: Stansbury Park Improvement District (Utah)

SERIES: 26603
TITLE: Minutes
DATES: 1972-
ARRANGEMENT: Chronological

DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

The minutes document the history and development of the Stansbury Park Improvement District.

PRIMARY DESIGNATION

Public


AGENCY: Stansbury Park Improvement District (Utah)

SERIES: 27298
TITLE: Resolutions
DATES: 1971-
ARRANGEMENT: Chronological

DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Paper: Retain in Office until administrative need ends.

APPRAISAL

Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 22.

Resolutions have historical value because they document decisions made by the district.


AGENCY: Stansbury Park Improvement District (Utah)

SERIES: 27299
TITLE: Agreements
DATES: 1977-
ARRANGEMENT: Alphabetical by agreement names

DESCRIPTION: These files are official agreements dealing with annexations and water use. In addition to annexation and easement agreements the files include such things as a sales agreement for an aeration system for lagoons, a joint well use and water transportation agreement, a reuse facility agreement, sewer line connection agreements, and storm drain agreements.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

Paper: Retain in Office until administrative need ends.

APPRAISAL

Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 1.