Utah Department of Administrative Services

Division of Archives & Records Service

Timpanogos Special Service District (Utah)

22128--Personnel files
22131--Pretreatment user file
27417--Accounts payable
27418--Accounte receivable
27436--Time and attendance reports

AGENCY: Timpanogos Special Service District (Utah)

SERIES: 22128
TITLE: Personnel files
DATES: 1979-
ARRANGEMENT: Alphabetical by crew name, thereunder numerical by position number

DESCRIPTION: These files are the official employment files for all municipal employees. Included are employment files, applications, time records, training certificates, salary, position, divers license information, 401k enrollment, life insurance information, physical information, work-comp forms, medical information. Also these files usually include the correspondence, credential files, letters of commendation, leave history, work performance, and evaluation forms.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 65 years after date of employment or until 3 years after retirement or death and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 12.

The history of a person's employment must be retained beyond the time he or she could potentially claim retirement benefits based on employment.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. UCA 63G-2-301(1)(b) (2008)


AGENCY: Timpanogos Special Service District (Utah)

SERIES: 22131
TITLE: Pretreatment user file
DATES: 1984-
ARRANGEMENT: Alphabetical by user name
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These files are collected and maintained to administer the Pretreatment Program as specified by federal regulation (40 CFR 403) to pretreat waste and sewage water before it leaves the business or industrial location. These files include industrial user sample data, user address, permit application and permit, sample manhole information, grease trap data, notice of violations, industrial process information, and user correspondence.

RETENTION

Retain 6 years and then transfer to State Archives with authority to weed.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after industrial user is out of business and then transfer to Agency Record Center. Retain in Agency Record Center for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. These files could contain trade secrets of a processing and financial nature about the business.

Private. These files could contain information about individuals that would be considered private.


AGENCY: Timpanogos Special Service District (Utah)

SERIES: 27417
TITLE: Accounts payable
DATES: 1979-
ARRANGEMENT: Alphabetical by vendor name

DESCRIPTION: These records are used to pay the district's bills and validate budget expenditures. They validate bills that have been paid. The records include copies of checks, invoices, purchase orders, requisitions and receiving reports. Correspondence with vendors and computer generated reports may also be included.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: Timpanogos Special Service District (Utah)

SERIES: 27418
TITLE: Accounte receivable
DATES: 1980
ARRANGEMENT: Alphabetical by custonmer surname

DESCRIPTION: These records tract the revenue of the district and are used to verify debts owed to the district. The records validate budget revenues and receivable balances. They contain billings prepared by the district and supporting information.

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 2.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: Timpanogos Special Service District (Utah)

SERIES: 27436
TITLE: Time and attendance reports
DATES: 1979-
ARRANGEMENT: Chronological by pay period ending date

DESCRIPTION: State employee time sheets, including flextime attendance reports, supplemental time and attendance records (such as sign-in/sign-out sheets), and work reports that are used for time accounting under flextime systems.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah State General Records Retention Schedule, Schedule 10, Item 25.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private