Utah Department of Administrative Services

Division of Archives & Records Service

Tooele Valley Mosquito Abatement District (Utah)

12432--Agenda
12433--Annual reports
12434--Census information files
12435--General administrative records
12436--Mailing lists
12437--Minutes
12438--Policies and procedures
12439--Public relations files
12440--Schedules of daily activities
12441--Reading or chronological files
12442--Technical reference files
12443--Annual budget
12444--Budget reports
12445--Tentative budget
12446--Fixed asset files
12447--Accounts payable
12448--Annual financial report
12449--Bank statements
12450--Check copy file
12451--Check register
12452--Deposit slips
12453--General ledgers
12454--Receipt books
12455--Telephone bills
12456--Travel reimbursement files
12457--Warrant/check
12458--Buildings and grounds maintenance log
12459--Equipment maintenance and repair records
12460--Fuel records
12461--Vehicle maintenance records
12462--Vehicle registration certificates
12463--Training records
12464--Solicited and unsolicited bids and proposal files
12465--Insurance policy files
12466--Insurance reports
12467--Contracts and agreements files
12468--Non-commercial pesticide applicator license file
12469--Conditions of employment acknowledgment file
12470--Daily field technician report
12472--Light trap records
12473--Mosquito control request files
12474--Encephalitis surveillance report
12475--Material safety data files
12476--Pesticide inventory records

AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12432
TITLE: Agenda
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date, time, location of meeting, list of items to be discussed by committee members at regular, special, and emergency public meetings.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided they are not attached to the minutes.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12433
TITLE: Annual reports
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics, narrative reports, graphs, and diagrams.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12434
TITLE: Census information files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12435
TITLE: General administrative records
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These records are of a general facilitative nature created or received in the course of administering programs. Includes daily, weekly, or monthly activity reports which are summarized in an annual report.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided no longer needed for reference.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12436
TITLE: Mailing lists
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are lists of names and addresses for various mailings (billings and other administrative purposes).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12437
TITLE: Minutes
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

These records have evidentiary value and serve as a history of board and committee actions. They contain minutes of open committee and board meetings as required by UCA 52-4-7. (2005) Records may also include agenda, recordings, recordings and minutes of closed portions of meetings, and other supporting documentation.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12438
TITLE: Policies and procedures
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are manuals which indicate the responsibilities and guidelines on administrative policies, operational procedures, and rules and regulations.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until updated or superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12439
TITLE: Public relations files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files contain speeches, addresses, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper, videotape, motion picture film, etc.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 19.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12440
TITLE: Schedules of daily activities
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities of municipal employees. These are records containing substantive information relating to the official activities of the mayor and other high-level city officials, the substance of which has not been incorporated into memoranda, reports, correspondence, or other records included in the official files.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on, Schedule 0, Item 0.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12441
TITLE: Reading or chronological files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are duplicated copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until administrative need ends and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 22.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12442
TITLE: Technical reference files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.

RETENTION

Retain administrative need ends.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until administrative need ends and then destroy provided material have no further reference value.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 26.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12443
TITLE: Annual budget
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: The final annual municipal financial plan approved by the city council for all expenditures of municipality.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12444
TITLE: Budget reports
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are monthly and/or quarterly reports regarding the status of receipts and disbursements in comparison to annual budget. Reports are prepared for council and mayor.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12445
TITLE: Tentative budget
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: On forms prepared by the state auditor, the budget officer prepares a tentative budget and files it with the governing body for the ensuing year for each fund for which a budget is required on or before the first regularly scheduled meeting in May (UCA 10-6-111).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12446
TITLE: Fixed asset files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files contain listings of all municipal property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, name of vendor, and depreciation.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 4, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12447
TITLE: Accounts payable
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are records used to pay municipal bills. Files consist of copy of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12448
TITLE: Annual financial report
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property, and an accounting of all income and expenditures in relationship to the final budget.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12449
TITLE: Bank statements
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date, name of bank, total deposit, and withdrawals, and cash balance with interest on daily bank balances.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12450
TITLE: Check copy file
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This is a carbon copy or photocopy of checks issued and maintained solely as a quick reference source.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12451
TITLE: Check register
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This is a multi-columnar record with chronologically arranged entries of checks. Usually includes check number and amount of deposits per each account.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12452
TITLE: Deposit slips
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are bank cashiers' slips showing amount and date of deposit of monies into municipal accounts.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12453
TITLE: General ledgers
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12454
TITLE: Receipt books
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are receipts issued for money received into municipal accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12455
TITLE: Telephone bills
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are the actual bills for telephone service and long distance toll charges.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on, Schedule 0, Item 0.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12456
TITLE: Travel reimbursement files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files document requests made by travelers for reimbursements of out of pocket expenses.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on, Schedule 0, Item 0.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12457
TITLE: Warrant/check
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: The actual warrant or check cut from a warrant request.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 29.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12458
TITLE: Buildings and grounds maintenance log
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12459
TITLE: Equipment maintenance and repair records
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are records of service repair and maintenance of municipality equipment, including office machines and furniture.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12460
TITLE: Fuel records
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are logs, reports, or similar records documenting mileage and gasoline, oil, and diesel fuel used by municipal vehicles.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12461
TITLE: Vehicle maintenance records
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: This is a daily record of maintenance on all department vehicles. It is used to provide a maintenance history of all department vehicles. It includes work order numbers, dates, maintenance performed, mileage of vehicle, type of problem, name of driver, and action taken.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after disposition of vehicle and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12462
TITLE: Vehicle registration certificates
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These registration forms document municipal ownership of vehicle.

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

Paper: Retain in Office until disposition and then transfer with vehicle.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12463
TITLE: Training records
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These are records of teaching aids which include manuals, syllabi, textbooks, and other training aids developed by the agency.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12464
TITLE: Solicited and unsolicited bids and proposal files
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12465
TITLE: Insurance policy files
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These are insurance policy contracts between municipality and private insurers.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 15 years after expiration of policy and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12466
TITLE: Insurance reports
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These reports are used for the reference and generation of claims files.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 12 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12467
TITLE: Contracts and agreements files
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These files contain official agreements enforceable by law, to acquire or incur services, products. File may also include ordinances, bonds, job specification books, and related correspondence.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on, Schedule 0, Item 0.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12468
TITLE: Non-commercial pesticide applicator license file
DATES: 1977-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: This is a license issued by the state department of agriculture for employees who spray for mosquitos. This license must be posted conspicuously in the district office. It includes year of license, license number, license for, categories, name of person, address of agency, license renewed date, and signature of agriculture commissioners.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 6, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12469
TITLE: Conditions of employment acknowledgment file
DATES: 1992-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: This record documents the acknowledgment of each seasonal field technician of the temporary/seasonal (at will) status of his/her employment with the district. It includes name of district, name of employee, address, telephone number, wage per hour, maximum of hours will work, stating date of employee, date, and signed by.

RETENTION

Retain 7 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 6.

PRIMARY DESIGNATION

Private. UCA 63G-2-302 (1e)

SECONDARY DESIGNATION

Public. UCA 63G-2-301 (1b)


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12470
TITLE: Daily field technician report
DATES: 1978-
ARRANGEMENT: Alphanumerical by geographical subdivision
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These are project background records, such as studies, analyses, notes, drafts, and interim reports.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 44.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12472
TITLE: Light trap records
DATES: 1978
ARRANGEMENT: Chronological

DESCRIPTION: These records are used to document the numbers of mosquitos that are trapped each night in light traps. This information is used to determine if the spraying in the area was adequate, if not spraying will be repeated. Includes date and time, location, truck number, trap number, date, weather conditions, and number of mosquitos trapped.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 46.

This disposition is based on the administrative need of the agency.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12473
TITLE: Mosquito control request files
DATES: 1978
ARRANGEMENT: Chronological

DESCRIPTION: This is a file used to document requests or complaints made by citizens for mosquito/vector control services. If complaints are justifiable, adequate spraying will be provided. Includes name, address, telephone number and nature of service requested or type of complaint made.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 3.

This disposition is based on the administrative need of the agency.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12474
TITLE: Encephalitis surveillance report
DATES: 1983-
ARRANGEMENT: Chronological

DESCRIPTION: This report is used by the Utah State Health Department to verify if there is any danger of an occurrence of encephalitis in certain areas of the state. Chickens are raised in certain areas of the district, blood is drawn periodically from these birds to test. These test are conducted by the mosquito abatement districts. Includes type of tests, flock, draw number, draw date, report date, and bird number.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 46.

This disposition is based on the administrative need of the agency.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12475
TITLE: Material safety data files
DATES: 1988-
ARRANGEMENT: Chronological

DESCRIPTION: These are copies of all or selected correspondence or articles sent or received. They are used as a reading or reference file. This file also contains safety/hazard guidelines as pertained to all chemical agents used by the districts.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after administrative need ends and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 22.

PRIMARY DESIGNATION

Public


AGENCY: Tooele Valley Mosquito Abatement District (Utah)

SERIES: 12476
TITLE: Pesticide inventory records
DATES: 1978-
ARRANGEMENT: Chronological

DESCRIPTION: These inventories are listings of supplies, and other items carried over from one year to the other. Includes amounts of chemical and the type of chemical.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after being reconciled with subsequent inventory and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 4, Item 3.

PRIMARY DESIGNATION

Public