Tooele Valley Mosquito Abatement District (Utah)
12433--Annual reports12434--Census information files
12437--Minutes
12438--Policies and procedures
12439--Public relations files
12440--Schedules of daily activities
12442--Technical reference files
12443--Annual budget
12444--Budget reports
12445--Tentative budget
12446--Fixed asset files
12447--Accounts payable
12448--Annual financial report
12449--Bank statements
12450--Check copy file
12451--Check register
12452--Deposit slips
12453--General ledgers
12454--Receipt books
12455--Telephone bills
12456--Travel reimbursement files
12457--Warrant/check
12458--Buildings and grounds maintenance log
12459--Equipment maintenance and repair records
12460--Fuel records
12461--Vehicle maintenance records
12462--Vehicle registration certificates
12463--Training records
12464--Solicited and unsolicited bids and proposal files
12465--Insurance policy files
12466--Insurance reports
12467--Contracts and agreements files
12468--Non-commercial pesticide applicator license file
12469--Conditions of employment acknowledgment file
12470--Daily field technician report
12472--Light trap records
12473--Mosquito control request files
12474--Encephalitis surveillance report
12476--Pesticide inventory records
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12433
TITLE: Annual reports
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics, narrative reports, graphs, and diagrams.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 03/09/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12434
TITLE: Census information files
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12437
TITLE: Minutes
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Historical Legal
These records have evidentiary value and serve as a history of board and committee actions. They contain minutes of open committee and board meetings as required by UCA 52-4-7. (2005) Records may also include agenda, recordings, recordings and minutes of closed portions of meetings, and other supporting documentation.
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12438
TITLE: Policies and procedures
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are manuals which indicate the responsibilities and guidelines on administrative policies, operational procedures, and rules and regulations.
RETENTION
Permanent. Retain until superseded
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 03/11/2015
FORMAT MANAGEMENT
Paper: Retain in Office until updated or superseded and then transfer to State Archives with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12439
TITLE: Public relations files
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These files contain speeches, addresses, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper, videotape, motion picture film, etc.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 08/30/1993
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12440
TITLE: Schedules of daily activities
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are calendars, appointment books, schedules, logs, diaries, and other records documenting meetings, appointments, telephone calls, trips, visits, and other activities of municipal employees. These are records containing substantive information relating to the official activities of the mayor and other high-level city officials, the substance of which has not been incorporated into memoranda, reports, correspondence, or other records included in the official files.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12442
TITLE: Technical reference files
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports, studies, special compilations of data, drawings, periodicals, books, clippings, brochures, catalogs, and vendor price lists.
RETENTION
Retain until administrative need ends
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12443
TITLE: Annual budget
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: The final annual municipal financial plan approved by the city council for all expenditures of municipality.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 08/30/1993
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12444
TITLE: Budget reports
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 08/30/1993
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12445
TITLE: Tentative budget
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These files contain tentative budget requests. "On or before the first regularly scheduled meeting of the governing body in May of each year, the budget officer shall prepare for the ensuing year, on forms provided by the state auditor, and file with the governing body, a tentative budget for each fund for which a budget is required" (UCA 10-6-111(1) (2010)).
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 08/30/1993
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12446
TITLE: Fixed asset files
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are listings of all municipal property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, name of vendor, and depreciation.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 05/04/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12447
TITLE: Accounts payable
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are records used to pay municipal bills. Files consist of copy of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12448
TITLE: Annual financial report
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property, and an accounting of all income and expenditures in relationship to the final budget.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12449
TITLE: Bank statements
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date, name of bank, total deposit, and withdrawals, and cash balance with interest on daily bank balances.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 01/20/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12450
TITLE: Check copy file
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12451
TITLE: Check register
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State government accounts payable and receivable records, GRS-1854
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12452
TITLE: Deposit slips
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/20/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12453
TITLE: General ledgers
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 08/30/1993
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12454
TITLE: Receipt books
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/10/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12455
TITLE: Telephone bills
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are the actual bills for telephone service and long distance toll charges.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12456
TITLE: Travel reimbursement files
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These files document requests made by travelers for reimbursements of out of pocket expenses.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12457
TITLE: Warrant/check
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 07/23/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12458
TITLE: Buildings and grounds maintenance log
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12459
TITLE: Equipment maintenance and repair records
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are records of service repair and maintenance of municipal equipment, including office machines and furniture.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12460
TITLE: Fuel records
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are logs, reports, or similar records documenting mileage and gasoline, oil, and diesel fuel used by the municipal vehicles.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12461
TITLE: Vehicle maintenance records
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number, dates, maintenance performed, mileage of vehicle, problem type, driver's name, and action taken.
RETENTION
Retain for 3 year(s) after disposition of asset
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 05/09/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after disposition of vehicle and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12462
TITLE: Vehicle registration certificates
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These motor vehicle registration forms document municipal ownership of vehicle.
RETENTION
Retain until final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office until disposition and then transfer with vehicle.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12463
TITLE: Training records
DATES: undated
ARRANGEMENT: Alphabetical
DESCRIPTION: These are records of teaching aids which include manuals, syllabi, textbooks, and other training aids developed by the agency.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12464
TITLE: Solicited and unsolicited bids and proposal files
DATES: undated
ARRANGEMENT: Alphabetical
DESCRIPTION: These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.
RETENTION
Retain for 6 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 08/24/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 6 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12465
TITLE: Insurance policy files
DATES: undated
ARRANGEMENT: Alphabetical
DESCRIPTION: These are insurance policy contracts between the municipality and private insurers.
RETENTION
Retain for 15 year(s) after superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 08/30/1993
FORMAT MANAGEMENT
Paper: Retain in Office for 15 years after expiration of policy and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12466
TITLE: Insurance reports
DATES: undated
ARRANGEMENT: Chronological
DESCRIPTION: These reports are used for the reference and generation of claim files.
RETENTION
Retain for 12 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office for 12 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12467
TITLE: Contracts and agreements files
DATES: undated
ARRANGEMENT: Alphabetical
DESCRIPTION: These files contain official agreements enforceable by law, to acquire or incur services, products. File may also include ordinances, bonds, job specification books, and related correspondence.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12468
TITLE: Non-commercial pesticide applicator license file
DATES: 1977-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: These are copies of annual license certificates issued to businesses by a municipality to be displayed in the business per local ordinance.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Internal committee records, GRS-1725
AUTHORIZED: 05/09/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12469
TITLE: Conditions of employment acknowledgment file
DATES: 1992-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name, date service began, social security number, birth date, health certificates and dates, work experience, salaries, and special assignments.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 7 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Private. UCA 63G-2-302 (1e)
SECONDARY DESIGNATION
Public. UCA 63G-2-301 (1b)
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12470
TITLE: Daily field technician report
DATES: 1978-
ARRANGEMENT: Alphanumerical by geographical subdivision
DESCRIPTION: These are project background records, such as studies, analyses, notes, drafts, and interim reports.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Working files, GRS-1684
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12472
TITLE: Light trap records
DATES: 1978-
ARRANGEMENT: Chronological
DESCRIPTION: These records are used to document the numbers of mosquitos that are trapped each night in light traps. This information is used to determine if the spraying in the area was adequate, if not spraying will be repeated. Includes date and time, location, truck number, trap number, date, weather conditions, and number of mosquitos trapped.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative need of the agency.
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12473
TITLE: Mosquito control request files
DATES: 1978-
ARRANGEMENT: Chronological
DESCRIPTION: These files document complaints received and how they were responded to by the department (e.g., streets, sanitation, traffic signals). They include name and address of complainant, date received, description of problem, and action taken.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative need of the agency.
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12474
TITLE: Encephalitis surveillance report
DATES: 1983-
ARRANGEMENT: Chronological
DESCRIPTION: This report is used by the Utah State Health Department to verify if there is any danger of an occurrence of encephalitis in certain areas of the state. Chickens are raised in certain areas of the district, blood is drawn periodically from these birds to test. These test are conducted by the mosquito abatement districts. Includes type of tests, flock, draw number, draw date, report date, and bird number.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Working files, GRS-1684
AUTHORIZED: 05/20/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative Legal
This disposition is based on the administrative need of the agency.
PRIMARY DESIGNATION
Public
AGENCY: Tooele Valley Mosquito Abatement District (Utah)
SERIES: 12476
TITLE: Pesticide inventory records
DATES: 1978-
ARRANGEMENT: Chronological
DESCRIPTION: These files contain the annual inventory of municipal equipment, supplies and other items owned or administered by the municipality.
RETENTION
Retain for 1 year(s) after superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
AUTHORIZED: 05/04/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after being reconciled with subsequent inventory and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public