Utah Department of Administrative Services

Division of Archives & Records Service

Uintah County (Utah). County Auditor

13520--Annual audits
13521--Annual budget
13522--Budget apportionment files
13523--Budget background records
13524--Budget estimates and justification files
13525--Budget reports
13526--General ledgers
13527--Subsidiary ledger and journal files
13528--Income tax files
13529--Income tax forms (W-9 forms)
13531--Abatement card index
13532--Abatement applications
13533--Abatement register
13534--Assessed valuation register (locally and centrally)
13535--Tax deeds
13536--Board of Equalization minutes
13537--Equalization files
13538--Tax sale minutes
13539--Deed files
13540--Accounts receivable
13541--Accounts receivable invoices
13542--Surplus property case files
13547--Inventory reports
13550--Physical inventory data sheets
13557--Workers compensation survey report and payment records
13561--Wage garnishment
13562--W-2 forms
13563--Wage survey files
13564--Sales and use tax return
13565--Employee wage record
13567--Accounts receivable
13568--Surplus property files
13569--Insurance application forms
13570--Time sheets
13571--Pre-warrant register
13887--Investment debt payments
13891--Payroll check copy
13595--State Treasurer deposit report
13603--Certified tax rate worksheets
13604--Loan disbursements records
13605--District year-end taxable values reports
13606--Local sales and use, transient room, food service, and tourism tax summaries report
13607--Assessed valuation register
13608--Cash bail records
13516--Vouchers
13517--Accounts payable
13518--Warrant registers
13519--Vendor list
10569--Warrants and payments for miscellaneous invoices

AGENCY: Uintah County (Utah). County Auditor

SERIES: 13520
TITLE: Annual audits
DATES: 1916-
ARRANGEMENT: Chronological by year

DESCRIPTION: These are reports prepared by external auditors examining and verifying the county's financial activities for the year. "The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year" (UCA 51-2-2 (1990)). The audit is required to include "the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal, state, or local governments to be considered by management; and management's response to the specific recommendations" (UCA 51-2-3(1) (1990)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 4.

PRIMARY DESIGNATION

Public. UCA 51-2-3(3) (1990)


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13521
TITLE: Annual budget
DATES:
ARRANGEMENT:

DESCRIPTION: The budget is a "plan for financial operations for a fiscal year, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures" (UCA 17-36-3 (14) (1990). "On or before the 15th day of the last month of each fiscal year, the governing body by resolution shall adopt the budget which, subject to further amendment, shall thereafter be in effect for the next fiscal year. A copy of the final budget, and of any subsequent amendment thereof, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption" (UCA 17-36-15 (1990)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 3, Item 1.


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13522
TITLE: Budget apportionment files
DATES:
ARRANGEMENT:

DESCRIPTION: These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after after close of the fiscal year and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 3, Item 2.


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13523
TITLE: Budget background records
DATES:
ARRANGEMENT:

DESCRIPTION: These records are used to assist in the preparation of department budget requests presented to the county commission.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 3, Item 3.

This disposition is based on


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13524
TITLE: Budget estimates and justification files
DATES:
ARRANGEMENT:

DESCRIPTION: These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets, narrative statements, and related schedules and data.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 3, Item 4.


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13525
TITLE: Budget reports
DATES:
ARRANGEMENT:

DESCRIPTION: These are monthly and/or quarterly reports regarding the status of receipts and disbursements in comparison to annual budget. Reports are prepared for council and mayor.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 7.


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13526
TITLE: General ledgers
DATES:
ARRANGEMENT:

DESCRIPTION: These are summaries showing the "amount of receipts from and disbursements of each department" (UCA 17-19-6 (1990). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 12.


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13527
TITLE: Subsidiary ledger and journal files
DATES:
ARRANGEMENT:

DESCRIPTION: These are account books showing details of daily receipts and expenditures such as deposit payments amount, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 20.


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13528
TITLE: Income tax files
DATES:
ARRANGEMENT:

DESCRIPTION: These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 6.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. gross income


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13529
TITLE: Income tax forms (W-9 forms)
DATES:
ARRANGEMENT:

DESCRIPTION: These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 6.

PRIMARY DESIGNATION

Private


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13531
TITLE: Abatement card index
DATES:
ARRANGEMENT:

DESCRIPTION: This card index describes property held by applicants for tax abatements. It is used to reference information on persons receiving tax relief. Includes serial numbers, names of applicant, address, value of property exempt, amount of exemption, date of approval and approving initials.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 13, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13532
TITLE: Abatement applications
DATES:
ARRANGEMENT:

DESCRIPTION: These records are used for granting exemption of property taxes for disability, aged, veteran status or extreme hardship. The actual numbers and types of abatements vary according to size of the auditor's office. These files contain applications forms completed by taxpayers requesting tax exemption of property tax. Includes applicant's name, address, birth date, age, social security number; the property serial number; name of county; a series of questions concerning financial situations; numbers of acres; computation of household income; the notarized signatures of applicant and applicant's spouse; all necessary supporting documentation; and action taken. Since abatement records are historically valuable, the retention of these records is dependent upon which records are created by the office.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 13, Item 1.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. applicant's name, amount of exemption, property tax serial number, number of acres


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13533
TITLE: Abatement register
DATES:
ARRANGEMENT:

DESCRIPTION: This computer printout lists the names of persons receiving tax exemptions because of disability, age, veteran status or extreme hardship. The register also lists all parcels owned and the amount of abatement, and status (widow, orphan, veteran, indigent, blind or disabled).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until superseded and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 13, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13534
TITLE: Assessed valuation register (locally and centrally)
DATES:
ARRANGEMENT:

DESCRIPTION: This register lists all assessed valuations in the county. Includes the property serial number, name and address of owners, and assessed value of property. In some counties the assessor and treasurer maintain the record copy while auditor only has a copy.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 13, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13535
TITLE: Tax deeds
DATES:
ARRANGEMENT:

DESCRIPTION: These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. "The county auditor may, in the name of the county, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount amount of all the delinquent taxes, penalties, interest and administrative costs which were paid in for the execution and delivery of the deed, the year for which the property was assessed and sold to the county at preliminary sale, a full description of the property and the name of grantee, and when executed and delivered by the auditor" (UCA 59-2-1351(6) (1990)). A copy of any deed issued by the county auditor shall be recorded by the county auditor and a copy of the deed "shall be promptly sent to the State Land Board (UCA 59-2-1351(5) (1990).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 13, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13536
TITLE: Board of Equalization minutes
DATES:
ARRANGEMENT:

DESCRIPTION: These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent, the aged, the disabled (and their widows), and veterans (and their widows). Includes the book, page, line numbers, and letters of the assessment roll, the name of the person, lots affected, a description of the property affected (block or section, plat, township, and range), the amount abated or increased (the assessed value of the estate, improvements, and personal property), the total amount abated, and any relevant remarks.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 13, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13537
TITLE: Equalization files
DATES:
ARRANGEMENT:

DESCRIPTION: These files document the activities of the Board of Equalization. Includes copies of agenda, valuation notices, appraisal reports, notices of adjustment, and lists of appeals.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 13, Item 10.

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. market value adjustments


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13538
TITLE: Tax sale minutes
DATES:
ARRANGEMENT:

DESCRIPTION: These are the minutes of the actual sale of real property at tax sales. Includes the date, time and place of sale, names of persons conducting the sale, description of proceedings, listing of properties sold, amount of taxes owed, purchase price, and name(s) of purchaser.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 13, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13539
TITLE: Deed files
DATES:
ARRANGEMENT:

DESCRIPTION: These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim, warranty, May tax sale), policies of title insurance, notices of tax sale, abstracts of titles prepared by the county recorder and statements of delinquencies. The county clerk shall "execute under his seal and in the name of and for the county, all deeds and conveyances of all real estate conveyed by the county pursuant to resolutions of the board of county commissioners" (UCA 17-20-4(2)(1990)).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13540
TITLE: Accounts receivable
DATES:
ARRANGEMENT:

DESCRIPTION: These records consist of copies of accounts receivables prepared by counties to collect amounts owed by vendors, organizations, and citizens having accounts with county agencies.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 2.


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13541
TITLE: Accounts receivable invoices
DATES:
ARRANGEMENT:

DESCRIPTION: These are invoices billing non-municipal agencies or institutions for supplies, services or repairs provided by an agency.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 3.


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13542
TITLE: Surplus property case files
DATES:
ARRANGEMENT:

DESCRIPTION: These files document the sale of surplus county property. Includes invitations, bids, acceptances, lists of materials, evidence of sales, and related correspondence.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years after after final payment and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 4, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13547
TITLE: Inventory reports
DATES:
ARRANGEMENT:

DESCRIPTION: These are listings of all county property (buildings and real estate), vehicles, equipment, and furniture. Includes description, cost, date purchased, location, name of vendor, and depreciation.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 4, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13550
TITLE: Physical inventory data sheets
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain the annual inventory of county equipment, supplies and other items owned or administered by the county.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after being reconciled with subsequent inventory and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 4, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13557
TITLE: Workers compensation survey report and payment records
DATES:
ARRANGEMENT:

DESCRIPTION: These are files containing claims for on-the-job injuries or job related disabilities under the Workers' Compensation Act (Title 34, Chapter 9). A report is filed with the Utah Industrial Commission.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years after final settlement and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 16.


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13561
TITLE: Wage garnishment
DATES:
ARRANGEMENT:

DESCRIPTION: These are records of garnishments or levies for debts owed by employees and attached to employees earnings.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after end of garnishment and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 7, Item 6.


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13562
TITLE: W-2 forms
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2, reports of withheld federal taxes, such as IRS Form W-3 with related papers, and reports relating to income and social security taxes.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 7, Item 16.

PRIMARY DESIGNATION

Private


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13563
TITLE: Wage survey files
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain wage survey reports and data, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need, authorization, direction, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until completion of second succeeding wage survey and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 7, Item 18.


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13564
TITLE: Sales and use tax return
DATES:
ARRANGEMENT:

DESCRIPTION: These forms are required by the State Tax Commission to report quarterly sales and to remit the amounts collected and due to the state (e.g. county recreational facilities).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 19.

This disposition is based on

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13565
TITLE: Employee wage record
DATES:
ARRANGEMENT:

DESCRIPTION: These copies contain memoranda, copies of payrolls, checklists, and related certification sheets.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 11.

This disposition is based on

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. salary, job position


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13567
TITLE: Accounts receivable
DATES:
ARRANGEMENT:

DESCRIPTION: These records consist of copies of accounts receivables prepared by counties to collect amounts owed by vendors, organizations, and citizens having accounts with county agencies.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 2.

This disposition is based on


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13568
TITLE: Surplus property files
DATES:
ARRANGEMENT:

DESCRIPTION: These files document the sale of surplus county property. Includes invitations, bids, acceptances, lists of materials, evidence of sales, and related correspondence.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years after final payment and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 4, Item 5.

This disposition is based on

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13569
TITLE: Insurance application forms
DATES:
ARRANGEMENT:

DESCRIPTION: These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after separation of employee and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 7, Item 9.

This disposition is based on

PRIMARY DESIGNATION

Private


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13570
TITLE: Time sheets
DATES:
ARRANGEMENT:

DESCRIPTION: These are records which verify hours worked, sick leave, vacation, overtime, and holidays earned and taken by county employees.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 7, Item 17.

This disposition is based on

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Public. hours worked


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13571
TITLE: Pre-warrant register
DATES: 1970-
ARRANGEMENT: Chronological, thereunder numerical by warrant number

DESCRIPTION: This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code, date, warrant number, name of employee, social security number, types and amounts of individual deductions, and may include hourly rate, and number of hours worked. Though this register is frequently used to reference specific payroll checks, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 7, Item 13.

PRIMARY DESIGNATION

Private


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13887
TITLE: Investment debt payments
DATES: 1980-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These quarterly bank statements report the status of all investments made by the county with the specific banking institution. They are used to track investments to determine whether return is sufficient to retire the debt extended (i.e., sinking fund). It includes date, account number, administrative officer's name, previous investment balance, receipts since previous statement, disbursements since last statement, transfers and other investment changes, statement balance, lists of assets (units held, description, federal tax basis, actual cost, market value, estimated annual income, and increase of percent of market value), and a summary list of assets (property type, federal tax basis, actual cost, market value, market percent, estimated annual income, and yield market).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on the fiscal needs expressed by the office.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13891
TITLE: Payroll check copy
DATES: ca._1900-
ARRANGEMENT: Alphabetical by employee's name
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These are the actual copies of each individual payroll check. They serve as backup when there are questions concerning payroll checks and are used for reference purposes. They include employee's name, payroll check number, social security name, issue date, ending date, identification number, exemption status, resource description, rate summary, hours summary, gross pay, description of deductions for pay period, and year to date totals, and benefits for pay period and year to date.

RETENTION

Retain 7 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on the fiscal needs expressed by the county.

PRIMARY DESIGNATION

Private


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13595
TITLE: State Treasurer deposit report
DATES: 1988-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These forms accompany deposits to the State Treasurer's office for fees collected for the Children's Trust and Displaced Homemaker Funds as part of the marriage license fees. They serve as a receipt for deposits. They include depositor document number, collecting organization's name and address, collection period, accounting distribution organization and account codes, organization name, amount collected, total remittance, preparer's name and telephone number, authorizing judge or agent and date.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the office.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13603
TITLE: Certified tax rate worksheets
DATES: ca._1986-
ARRANGEMENT: Alphabetical by taxing entity
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These report forms are submitted by individual taxing entities to the county auditor reporting on desired tax levies for property taxes. The information is computed, compiled, and then sent to the State Tax Commission on computer disk. This information is retained for seven years by the State Tax Commission (series 6610). It includes proposed tax rate worksheet (year, county, taxing entity, purpose of levy, value on tax rolls, adjustments (valuation of personal property, appeals, any redevelopment agency adjustments, total adjustments, sum of evaluations, percentage of taxes collected (preceding five years average), adjusted sum of valuations, proposed tax rate, a signed and dated certification by taxing entity's authorized agent, and a signed and dated certification by county auditor), tax rate summary, a certified tax rate worksheet, and a budget affidavit.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper copy: Retain in Office for 5 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on Utah County General Records Retention Schedule, Schedule 13, Item 12.

This disposition is based on the fiscal needs expressed by the department.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13604
TITLE: Loan disbursements records
DATES: 1991-
ARRANGEMENT: Alphabetical by project name
ANNUAL ACCUMULATION: 0.70 cubic feet.

DESCRIPTION: These records document the disbursement of funds from the State Community Impact Board (CIB). The CIB makes funds available that are "received by the state from federal mineral lease revenues ._._. to be used for the alleviation of social, economic, and public finance impacts resulting from the development of natural resources in the in the state" (UCA_9-4-301_(1993)). The CBI makes low interest (one-half percent) loans available to "state agencies and to subdivisions which are or may be socially or economically impacted, directly or indirectly, by mineral resource development for: planning, construction and maintenance of public facilities, and provision of public facilities" (UCA_9-4-305_(1993)). The county commission requests funds for specific projects (i.e., multi-use building at the fairgrounds). If project is approved, funds are then deposited in a Trust Fund Account in a local bank. The private contractor submits bills to the Trust Account. These records include copies of contractor billings and a bank disbursement report showing the amount and purpose of the disbursement.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administative needs expressed by the office.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13605
TITLE: District year-end taxable values reports
DATES: 1986-
ARRANGEMENT: Chronological

DESCRIPTION: This report documents property tax adjusted values and tax rates after equalization. It is submitted to the State Tax Commission by March 1 of the following year. It is used by the State Tax Commission "before July 7" to equalize the assessment of the taxable property of the several counties of the state for the purpose of taxation" in accordance with UCA 59-2-1009 (1993). The report includes date, county code, area code, tax rate, numbers and taxable values of all centrally assessed-values (transportation and utilities) and locally-assessed values (residential, commercial, industrial, and agricultural real estate and mobile homes), relief values (veterans, blind, etc), and totals. The State Commission maintains its copy for 7 years (Series 6610).

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper copy: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the office.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13606
TITLE: Local sales and use, transient room, food service, and tourism tax summaries report
DATES: 1980-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: This monthly report is created by the State Tax Commission and is sent to county auditors. It is used to verify the receipt of sales taxes owed to the county from businesses located within the county. This report includes a statewide transient room revenue tax summary, and both a detailed and summary sales and use tax accounts for Uintah County. The transient room revenue tax summary includes month and year, county name, total tax distributed, administrative fee amount, final amount distributed, any balance owed county, total amount paid, balance forwarded, and grand totals. The summary report includes month and year, a summary of amounts of direct and indirect sales and use taxes collected, fees and administrative costs, and amounts distributed. The detailed report is divided into tax categories (uniform local sales and use tax, transient room tax, restaurant tax, tourism fund tax accounts reported and distributed). The reports include filing frequency code, account number, outlet number, business name and address, filing period, credits, vendor discount, and business telephone number.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the office.

PRIMARY DESIGNATION

Protected


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13607
TITLE: Assessed valuation register
DATES: 1900-
ARRANGEMENT: Numerical by serial number, thereunder district number

DESCRIPTION: This register lists all assessed valuations in the county. Includes the owner's name and address, serial number, district number, and property's assessed value.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah County General Records Retention Schedule, Schedule 13, Item 5.

This disposition is based on the administrative needs expressed by the office.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13608
TITLE: Cash bail records
DATES: 1980-
ARRANGEMENT: Chronological, thereunder alphabetical by surname
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: These records document the receipt of bail for persons arrested in the county. The bail is then deposited into the Agency Trust Fund and then distributed to judges or the courts (district, circuit, justice). The records include the arrestee's name, bail amount, court, precinct, date, county, and name of person receiving bail.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Fiscal

This disposition is based on the fiscal needs expressed by the office.

PRIMARY DESIGNATION

Public


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13516
TITLE: Vouchers
DATES:
ARRANGEMENT:

DESCRIPTION: This is an official authorization to pay on a claim or bill. Includes name of department fund, check number, date, amount of claim, transmittal sheet number, and authorizing signature.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 9, Item 11.


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13517
TITLE: Accounts payable
DATES:
ARRANGEMENT:

DESCRIPTION: These records are used to pay county bills. They include copies of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 1.


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13518
TITLE: Warrant registers
DATES:
ARRANGEMENT:

DESCRIPTION: These registers are numerical listings of check numbers of all checks issued by county. They include vendor number, name, date of payment, invoice number, and/or purchase number, account debit, description of expenditure, and amount.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 28.


AGENCY: Uintah County (Utah). County Auditor

SERIES: 13519
TITLE: Vendor list
DATES:
ARRANGEMENT:

DESCRIPTION: This is a list of vendors providing goods and services to the county. It usually includes names of vendors, addresses, phone numbers, and descriptions of goods or services provided.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until updated or superseded and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 9, Item 10.


AGENCY: Uintah County (Utah). County Auditor

SERIES: 10569
TITLE: Warrants and payments for miscellaneous invoices
DATES: 1900-
ARRANGEMENT: Numerical by warrant number

DESCRIPTION: The actual warrant or check cut from a warrant request. Warrants must be drawn "on the county treasurer in favor of all persons entitled thereto in payment of all claims and demands chargeable against the county, which have been legally examined and allowed and ordered paid by the board of county commissioners" (UCA 17-19-3 (1990)).

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years or until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Records Center for 4 years and then destroy.

Microfilm duplicate: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 27.

PRIMARY DESIGNATION

Public