Utah Department of Administrative Services

Division of Archives & Records Service

Garfield County (Utah). County Recorder

20337--Federal tax lien index
20338--Uniform commercial code filings index
20339--Recorded surveys
20340--Recorded surveys indexes
20341--Survey abstracts
20084--Mining abstracts
20219--Miscellaneous books indexes
20226--Mortgagee/mortgagor indexes
20227--Powers of attorney indexes and affidavits
20229--Sections index
20233--General deed index
20236--Abstracts to sections
20237--Abstracts to cities and towns
20238--Abstract to subdivisions
19976--Fee and entry books
9915--Official records

AGENCY: Garfield County (Utah). County Recorder

SERIES: 20337
TITLE: Federal tax lien index
DATES: 1937-
ARRANGEMENT: Alphabetical by surname
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: This is an index to notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder "of the county within which any property subject to such lien is situated" (UCA 38-6-1 (1995)). "The certificate of discharge of any tax lien issued by the proper officer, is filed in the office of the county recorder where the notice of lien is filed" (UCA 38-6-3_(1995)). The index contains name and residence of taxpayer named in the notice, collector's serial number, date and hour of filing, the amount of lien with interest, penalties, and costs, and date of release of lien (UCA 38-6-2 (1995)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1995)).

RETENTION

Retain until microfilmed

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah County General Records Retention Schedule, Schedule 1, Item 10.

The index should be retained only as long as the records being indexed exist.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Garfield County (Utah). County Recorder

SERIES: 20338
TITLE: Uniform commercial code filings index
DATES: 1966-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: This is an index to financial statements, continuation statements, statements of assignment, and releases filed with the county recorder "in each county in which any mortgage on the real estate would be recorded" when "collateral is timber to be cut or minerals or the like (including oil and gas), or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures" (UCA 70A-9-401 (1995)).

RETENTION

Retain until microfilmed

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 27.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Garfield County (Utah). County Recorder

SERIES: 20339
TITLE: Recorded surveys
DATES: 1987-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These are surveys by professional land surveyors (private, county, state) made within the county that establish or reestablish any private property, right-of-ways and subdivision plats are also to be included as survey plats when there there is a surveyor's certificate involved, and boundary monument. The surveyor is required to file a map of the survey within ninety days. The survey maps are required to show the following information: survey location by quarter section, township and range; the survey date; the drawing scale and north point; "the distance and course of all lines traced or established, giving the basis of bearing and the distance and course to a section corner or quarter corner, including township and range, or identified monument within a recorded subdivision; all measured bearings, angles, and distances separately indicated from from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monuments found; a detailed description of monuments found and monuments set, indicated separately; the surveyor's signature, seal or stamp; and the surveyor's name and address." The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17(2) (1995)). The map and narrative are required to be created on a "material of a permanent nature on stable base reproduciable materials in the sizes required by the county surveyor (UCA 17-23-17(4) (1995).

RETENTION

Retain until microfilmed

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 17, Item 9.

PRIMARY DESIGNATION

Public


AGENCY: Garfield County (Utah). County Recorder

SERIES: 20340
TITLE: Recorded surveys indexes
DATES: 1987-
ARRANGEMENT: Alphabetical by surveyor's names and names of persons having surveys made
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These are indexes to recorded surveys. It is used to locate specific surveys. It includes the following information: survey date and date filed (month, day, year, time); entry, file, page and book numbers; surveyor's name; person's name requesting survey; filing fee; parcel number; and description.

RETENTION

Retain until microfilmed

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 17, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Garfield County (Utah). County Recorder

SERIES: 20341
TITLE: Survey abstracts
DATES: 1987-
ARRANGEMENT: Numerical by section, township, and range
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These records contain the history of property ownership by providing "a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office" by geographical location (UCA 17-21-6(6) (1995)). They contain the date and character of the instrument, book and page, entry number, and legal description.

RETENTION

Retain until microfilmed

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Garfield County (Utah). County Recorder

SERIES: 20084
TITLE: Mining abstracts
DATES: 1872-
ARRANGEMENT: Alphabetical by claim name.
ANNUAL ACCUMULATION: 2.50 cubic feet.

DESCRIPTION: Utah county recorders are required by law to keep abstract records which show every conveyance, encumbrance, or other recorded instrument for every tract (Utah Code, Annotated, 1953, 17-21-6). The Garfield County recorder created similar records for the mining claims in the county. He or she created these abstracts on preprinted forms, using a separate page for each claim. The top of each page names a particular claim, identifies which mining district it is in and who located it. Each page also indicates the date of original location, and where notice of that location was originally recorded. In the body of the page the recorder created a chronological list of all official activity relating to the claim. The record for each action includes the names of grantee and grantor, and the date, book, and page number on which documents relating to that action were recorded. These actions include, but are not limited to, affidavits showing proof of labor, maps, relocation notices, deeds, leases, and agreements.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 12.

The mining abstracts provide access to mining documents kept by the county recorder.

PRIMARY DESIGNATION

Public


AGENCY: Garfield County (Utah). County Recorder

SERIES: 20219
TITLE: Miscellaneous books indexes
DATES: 1892-
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: These are indexes to books containing copies of recorded instruments of "a miscellaneous character not otherwise provided for" (UCA 17-21-6(9) (1995)). They include the date of instrument, date of filing, entry number, book and page, type of instrument, from, to, and remarks.

RETENTION

Retain until microfilmed

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Garfield County (Utah). County Recorder

SERIES: 20226
TITLE: Mortgagee/mortgagor indexes
DATES: 1892-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These are alphabetical indexes to legal instruments recorded by the county recorder concerning all "mortgages, deeds of trust, liens, and all other instruments in the nature of an encumbrance upon real estate" (UCA 17-21-6(4,5) (1995)). There are two indexesfor mortgagors and mortgagees. They contain the entry number, names of mortgagor and mortgagee, date of instrument, date recorded, and book and page recorded.

RETENTION

Retain until microfilmed

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Garfield County (Utah). County Recorder

SERIES: 20227
TITLE: Powers of attorney indexes and affidavits
DATES: 1891-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. Each page is "divided into seven columns, namely: 'date of filing,' 'book,' 'page,' and 'entry number,' 'from," 'to, 'revoked'" (UCA 17-21-6(8) (1995)). These indexes also include affidavits with death certificates.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 18.

PRIMARY DESIGNATION

Public


AGENCY: Garfield County (Utah). County Recorder

SERIES: 20229
TITLE: Sections index
DATES: 1895-
ARRANGEMENT: Numerical by section, township, and range

DESCRIPTION: This is an index to sections within the county (UCA_17-21-6(7)_(1995)). It includes the section, township, range,location, and map file number.

RETENTION

Retain until microfilmed

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 23.

PRIMARY DESIGNATION

Public


AGENCY: Garfield County (Utah). County Recorder

SERIES: 20233
TITLE: General deed index
DATES: 1882-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: These are alphabetical indexes where "all deeds and final judgments or decrees partitioning or affecting title as to possession of real property." The grantors' index contains the "number of the instrument, name of each grantor in alphabetical order, name of the grantee, date of instrument, time of filing, kind of instrument, consideration, the book and page and entry number in which it is recorded, and a brief description of the premises" (UCA 17-21-6(2)_(1995). The grantee's index contains the same information, but is alphabetical by each grantee (UCA_17-21-6(3)_(1995).

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Garfield County (Utah). County Recorder

SERIES: 20236
TITLE: Abstracts to sections
DATES: 1955-
ARRANGEMENT: Numerical by section, township, and range

DESCRIPTION: These records contain the history of property ownership by sections providing "a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office" by geographical location (UCA 17-21-6(6) (1995)). They contain the date and character of the instrument, book and page, entry number, and legal description.

RETENTION

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Garfield County (Utah). County Recorder

SERIES: 20237
TITLE: Abstracts to cities and towns
DATES: 1886-
ARRANGEMENT: Numerical by location (lot, block, parcel, or section, township, and range)

DESCRIPTION: These records contain the history of property ownership within cities and towns in Garfield County providing "a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office" by geographical location (UCA 17-21-6(6) (1995)). They contain the date and character of the instrument, book and page, entry number, and legal description.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Garfield County (Utah). County Recorder

SERIES: 20238
TITLE: Abstract to subdivisions
DATES: 1895-
ARRANGEMENT: Alphabetical by subdivision name

DESCRIPTION: These records contain the history of property ownership within subdivisions in Garfield County providing "a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office" (UCA 17-21-6(6) (1995)). They contain the date and character of the instrument, book and page, entry number, and legal description.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: Garfield County (Utah). County Recorder

SERIES: 19976
TITLE: Fee and entry books
DATES: 1882-
ARRANGEMENT: Chronological

DESCRIPTION: These records reflect the payment of fees for the recording of legal instruments "entered in the order of its reception or entry." They contain the amount of fee paid for recording or filing; names of persons involved; entry number; book and page recorded; and type of instrument. They are arranged numerically by entry number (UCA 17-21-6(1) (1995).

RETENTION

Retain until microfilmed

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: Garfield County (Utah). County Recorder

SERIES: 9915
TITLE: Official records
DATES: 1953-
ARRANGEMENT: Chronological, thereunder numerical by book and page

DESCRIPTION: These are copies of all official records recorded with the county recorder including deeds, mortgages, mining records, military discharges, etc. Upon payment of fees for the same, the recorder must record in the "Official record' book all papers, documents, records, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the "Official records", while others compile each type of instrument separately (See Deed records, Mortgage records, Mining records, Water records, etc.)

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 16.

These are officially recorded public documents. There is a legal requirement for their perpetual maintenance. UCA 17-21-1.

PRIMARY DESIGNATION

Public