Utah Department of Administrative Services

Division of Archives & Records Service

Midvale (Utah). Police Department

26602--Internal affairs case files
10108--Arrest reports
10109--Case reports

AGENCY: Midvale (Utah). Police Department

SERIES: 26602
TITLE: Internal affairs case files
DATES: 1995-
ARRANGEMENT: Chronological by date filed.

DESCRIPTION: These records track the investigation of citizen complaints against police officers. They include citizen statements, investigative findings, and reports about actions taken by the department. Such actions could be disciplinary actions against an officer or evaluations of department policies or procedures. When complaints result in any action taken against an employee the records will be moved from this series to the employee's personnel file.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after case is closed and then destroy provided no pending litigation.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 26.


AGENCY: Midvale (Utah). Police Department

SERIES: 10108
TITLE: Arrest reports
DATES: 1986-
ARRANGEMENT: Chronological

DESCRIPTION: These are forms used to report arrests made by the police. They usually include complete information and description of person arrested, date, time of arrest, charges, description of offense, list of witnesses, and name of officer(s) making arrest. Sometimes report is a multi-part form, with a copy sent to the county jail.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 3.


AGENCY: Midvale (Utah). Police Department

SERIES: 10109
TITLE: Case reports
DATES: 1986-
ARRANGEMENT: Chronological

DESCRIPTION: These are reports of crimes and other cases for police response. They contain all information as to the "who, what, where, why and how" of reported incidents. They are used for departmental information, follow-up investigation, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The report is usually filed by case number and frequently is a part of case file. It is also called Incident Report or Offense Report.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 7.