Utah Department of Administrative Services

Division of Archives & Records Service

Carbon County (Utah). County Clerk

23393--Marriage license indexes
23395--Marriage license record books
14765--Business license applications
28207--Personnel Files
6341--Marriage licenses
6038--Cemetery records index
3732--Warrants

AGENCY: Carbon County (Utah). County Clerk

SERIES: 23393
TITLE: Marriage license indexes
DATES: 1894-
ARRANGEMENT: Alphabetical

DESCRIPTION: This series consists of index books that index the names of individuals obtaining marriage licenses in Carbon County.

RETENTION

Retain Permanent.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Records Center permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL


AGENCY: Carbon County (Utah). County Clerk

SERIES: 23395
TITLE: Marriage license record books
DATES: 1894-
ARRANGEMENT: Chronological

DESCRIPTION: The county clerk copied the couple's marriage license in to register books. Information includes bride and groom's names and signatures, the official performing the ceremony, witnesses, and date.

RETENTION

Retain Permanent.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Records Center permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Carbon County (Utah). County Clerk

SERIES: 14765
TITLE: Business license applications
DATES: 1960-
ARRANGEMENT: Alphabetical by business name

DESCRIPTION: These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application, proof of payment, and approval forms from regulatory departments (e.g., fire, police, health).

RETENTION

Retain until microfilmed

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 23.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(f)


AGENCY: Carbon County (Utah). County Clerk

SERIES: 28207
TITLE: Personnel Files
DATES: 1955-
ARRANGEMENT: Chronological by date of employment and thereunder alphabetical

DESCRIPTION: These files are the official employment files for all county employees and usually include the original employment application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.

RETENTION

Retain in office 65 years from date of employment or 3 years after retirement or death, whichever is earliest (UCA 49-11-602)

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 65 years or until it otherwise meets retention or until microfilmed and then destroy.

Microfilm master: Retain in Archives for 65 years and then destroy.

Microfilm duplicate: Retain in Office for 65 years and then destroy.

Digital image: Retain in Office for 65 years or until it otherwise meets retention or until microfilmed and then delete.

APPRAISAL

Administrative

This disposition is based on Utah County General Records Retention Schedule, Schedule 8, Item 20.


AGENCY: Carbon County (Utah). County Clerk

SERIES: 6341
TITLE: Marriage licenses
DATES: i 1894-
ARRANGEMENT: Chronological, thereunder numerical by license number

DESCRIPTION: This series contains copies of the marriage licenses granted in Carbon County. This information includes names, addresses, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride, groom, witnesses, and county clerk.

RETENTION

Retain permanent

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfiche master: Retain in State Archives permanently.

Microfiche duplicate: Retain in Office permanently.

Digital image: Retain in Office permanently.

APPRAISAL

Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 14, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Carbon County (Utah). County Clerk

SERIES: 6038
TITLE: Cemetery records index
DATES:
ARRANGEMENT: Alphanumerical

DESCRIPTION:

RETENTION

Retain Permanent. In Archives custody.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL


AGENCY: Carbon County (Utah). County Clerk

SERIES: 3732
TITLE: Warrants
DATES: 1897-
ARRANGEMENT: Numerical by warrant number

DESCRIPTION: The actual warrant or check cut from a warrant request. A warrant must be drawn "on the county treasurer in favor of all persons entitled thereto in payment of all claims and demands chargeable against the county, which have been legally examined and allowed and ordered paid by the county executive" (UCA 17-19-3_(1995)).

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in State Records Center for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 5, Item 27.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (1)(f) (2008)