Utah Department of Administrative Services

Division of Archives & Records Service

Carbon County (Utah). County Recorder

83868--Official records
20370--Grantor and grantee indexes
20371--Mortgagee/mortgagor indexes
20372--Signee/signer indexes (miscellaneous)
13147--Military discharges
14946--Abstract records (tract indexes)
3715--Mortgage indexes
3740--Plat map books

AGENCY: Carbon County (Utah). County Recorder

SERIES: 83868
TITLE: Official records
DATES: 1965-
ARRANGEMENT: Numerical by book number, thereunder chronological

DESCRIPTION: The official record is a compilation of the documents registered by the county recorder. Beginning in 1965 records were registered together as well as in separate volumes. Contained in the Official Record are: Abstractor bonds, bills of sale, medical certification records, United States Military discharges, affidavits, powers of attorney, lis pendens, land agreements, redemption certificates, gas and oil leases, deeds, mortgages, mining records, water records, leases, and liens. This series also includes certificates of appointments for bishops and stake presidents in the Church of Jesus Christ of Latter-day Saints.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

Microfiche master: Retain in State Archives permanently.

Microfiche duplicate: Retain in Office permanently.

Digital image: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 16.

These are officially recorded public documents. There is a legal requirement for their perpetual maintenance. UCA 17-21-1.

PRIMARY DESIGNATION

Public


AGENCY: Carbon County (Utah). County Recorder

SERIES: 20370
TITLE: Grantor and grantee indexes
DATES: 1894-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: These are alphabetical indexes where "all deeds and final judgments or decrees partitioning or affecting title as to possession of real property." The grantors' index contains the "number of the instrument, name of each grantor in alphabetical order, name of the grantee, date of instrument, time of filing, kind of instrument, consideration, the book and page and entry number in which it is recorded, and a brief description of the premises" (UCA 17-21-6(2)_(1995). The grantee's index contains the same information, but is alphabetical by each grantee (UCA_17-21-6(3)_(1995).

RETENTION

Retain until microfilmed

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 10.

PRIMARY DESIGNATION

Public


AGENCY: Carbon County (Utah). County Recorder

SERIES: 20371
TITLE: Mortgagee/mortgagor indexes
DATES: 1894-
ARRANGEMENT: Alphabetical by surname

DESCRIPTION: These two alphabetical indexes index recorded mortgages. They are legal instruments recorded by the county recorder concerning all "mortgages, deeds of trust, liens, and all other instruments in the nature of an encumbrance upon real estate" (UCA 17-21-6(4,5) (1995)). They include name of mortgagor, name of mortgagee, date recorded, and book and page.

RETENTION

Retain until microfilmed

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: Carbon County (Utah). County Recorder

SERIES: 20372
TITLE: Signee/signer indexes (miscellaneous)
DATES: 1894-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: The index contains the date of instrument, date of filing, entry number, book and page, type of instrument, from, to, and remarks.

RETENTION

Retain until microfilmed

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: Carbon County (Utah). County Recorder

SERIES: 13147
TITLE: Military discharges
DATES: 1944-[ongoing]
ARRANGEMENT: Chronological in recording date order.

DESCRIPTION: Utah Code states that upon presentation, the county recorder shall record honorable discharges from the military, naval, or marine service of the United States, and any orders, citations, and decorations of honor relating to a person while in the military service of the United States. County recorders' copies are considered evidence with the same effect as the original (Utah Code, 17-21-14, 2000). Military discharge records include extensive personal information, as well as mlitary service and discharge information. Most discharges in this series relate to veterans of World War II or the Korean War. A few World War I discharges are scattered throughout the series.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Microfilm master: For records beginning in 1944 and continuing to the present. Retain in State Archives permanently with authority to weed.

Microfilm duplicate: For records beginning in 1944 and continuing to the present. Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

PRIMARY DESIGNATION

Public


AGENCY: Carbon County (Utah). County Recorder

SERIES: 14946
TITLE: Abstract records (tract indexes)
DATES: 1894-
ARRANGEMENT: Alphabetical by subdivision name; Numerical by section, township, and range

DESCRIPTION: These records contain the history of property ownership by providing "a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office" by geographical location (UCA 17-21-6(6) (1990)). They contain the date and character of the instrument, book and page, entry number, and legal description.

RETENTION

Retain permanently

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Digital image: Retain in Office permanently.

Computer output microfiche master: Retain in State Archives permanently.

Computer output microfiche duplicate: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public. UCA 17-21-19 (1990)


AGENCY: Carbon County (Utah). County Recorder

SERIES: 3715
TITLE: Mortgage indexes
DATES: 1943-
ARRANGEMENT: Alphabetical by mortgagee and mortgagor names.

DESCRIPTION: These are legal instruments recorded by the county recorder concerning all "mortgages, deeds of trust, liens, and all other instruments in the nature of an encumbrance upon real estate" (UCA 17-21-6(4,5) (1995)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately, while in other counties they are part of the "Official records."

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 15.

These records provide easy access to Carbon County mortgages.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)


AGENCY: Carbon County (Utah). County Recorder

SERIES: 3740
TITLE: Plat map books
DATES: 1899-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These are plat maps showing property ownership and property lines for real estate within the county. The county recorder "shall prepare and keep present-ownership maps and plats drawn to a convenient scale, which shall at all times show the record owners of each tract of land in the county, together with a description of the tract" (UCA 17-21-21 (1995)).

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah County General Records Retention Schedule, Schedule 15, Item 17.

The plat map book provides a historical snapshot of land ownership in Carbon County.

PRIMARY DESIGNATION

Public. UCA 17-21-19 and 63G-2-301(1)(g) (2008)