Ogden School District (Utah). Dee Elementary School
11670--Daily lunch, breakfast, and deposit reports11671--Daily attendance report
11679--Weekly roll sheets
AGENCY: Ogden School District (Utah). Dee Elementary School
SERIES: 11670
TITLE: Daily lunch, breakfast, and deposit reports
DATES: 1988-
ARRANGEMENT: Chronological, thereunder numerical by student lunch number
DESCRIPTION: Three separate computer reports of daily transactions of student meal deposits, run after breakfast, lunch, and whenever students make deposits, used to verify student account balances and to determine whether a student ate a meal on a particular date. School submits monthly report with deposits to the District Office. Include student name, lunch number, student balance, money deposited (on deposit reports) and number of daily meals served.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1993
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
Computer data files: Retain in Office for 1 year and then delete provided information is transferred to diskette.
Computer magnetic storage media: Retain in Office for 3 years and then erase.
APPRAISAL
Administrative Fiscal
This disposition is based on the audit needs expressed by the school.
PRIMARY DESIGNATION
Public
AGENCY: Ogden School District (Utah). Dee Elementary School
SERIES: 11671
TITLE: Daily attendance report
DATES: 1988-
ARRANGEMENT: Chronological, thereunder alphabetical by student name
DESCRIPTION: Daily computer reports of students absent or tardy, include date, identification number, student name, grade, telephone number, whether absent or tardy, and total days.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1993
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
Computer data files: Retain in Office for 3 years and then delete.
APPRAISAL
Administrative
This disposition is based on the administrative needs expressed by the school.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. telephone number and social security number
AGENCY: Ogden School District (Utah). Dee Elementary School
SERIES: 11679
TITLE: Weekly roll sheets
DATES: 1988-
ARRANGEMENT: Chronological, thereunder alphabetical by teacher's name
DESCRIPTION: Weekly sheets are temporary rolls maintained by teachers indicating daily attendance and information entered into the computer. Include date, identification number, student's name, grade, telephone number, whether absent or tardy, teacher's name and course number.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 03/1993
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
Administrative
This disposition is based on the administrative needs expressed by the school.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. telephone number