Utah Department of Administrative Services

Division of Archives & Records Service

Ogden School District (Utah). Dee Elementary School

11670--Daily lunch, breakfast, and deposit reports
11671--Daily attendance report
11679--Weekly roll sheets

AGENCY: Ogden School District (Utah). Dee Elementary School

SERIES: 11670
TITLE: Daily lunch, breakfast, and deposit reports
DATES: 1988-
ARRANGEMENT: Chronological, thereunder numerical by student lunch number
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: Three separate computer reports of daily transactions of student meal deposits, run after breakfast, lunch, and whenever students make deposits, used to verify student account balances and to determine whether a student ate a meal on a particular date. School submits monthly report with deposits to the District Office. Include student name, lunch number, student balance, money deposited (on deposit reports) and number of daily meals served.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

Computer data files: Retain in Office for 1 year and then delete provided information is transferred to diskette.

Computer magnetic storage media: Retain in Office for 3 years and then erase.

APPRAISAL

Administrative Fiscal

This disposition is based on the audit needs expressed by the school.

PRIMARY DESIGNATION

Public


AGENCY: Ogden School District (Utah). Dee Elementary School

SERIES: 11671
TITLE: Daily attendance report
DATES: 1988-
ARRANGEMENT: Chronological, thereunder alphabetical by student name
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: Daily computer reports of students absent or tardy, include date, identification number, student name, grade, telephone number, whether absent or tardy, and total days.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

Computer data files: Retain in Office for 3 years and then delete.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the school.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. telephone number and social security number


AGENCY: Ogden School District (Utah). Dee Elementary School

SERIES: 11679
TITLE: Weekly roll sheets
DATES: 1988-
ARRANGEMENT: Chronological, thereunder alphabetical by teacher's name
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: Weekly sheets are temporary rolls maintained by teachers indicating daily attendance and information entered into the computer. Include date, identification number, student's name, grade, telephone number, whether absent or tardy, teacher's name and course number.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the school.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. telephone number