Board of Education. Office of Education. Evaluation and Assessment Section

12383--Budget books
12384--Leave request files
12385--Core assessment test forms
12387--Travel and purchases accounting book
12388--Executive correspondence
12390--State testing program correspondence log
12391--Core assessment correspondence log

AGENCY: Board of Education. Office of Education. Evaluation and Assessment Section

SERIES: 12383
TITLE: Budget books
DATES: 1976-
ARRANGEMENT: Chronological by date of activity

DESCRIPTION: The Division of Finance prepares reports on a monthly basis for each state agency. The reports for Evaluation and Assessment are sent both to Internal Accounting and directly to Evaluation and Assessment. These reports show the expenditures of the section on a line-item basis and include the Summary by division, series 83738, Summary by revenue, series 83737, and Summary by vendor, series 84008, reports which are also maintained by Internal Accounting.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper copy: Retain in Office for 3 years after end of fiscal year and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Evaluation and Assessment Section

SERIES: 12384
TITLE: Leave request files
DATES: 1993-
ARRANGEMENT: Alphabetical by employee surname.

DESCRIPTION: In 1993, the State of Utah adopted new payroll bookkeeping procedures which eliminated the old leave request forms. This record series was initiated in order to maintain a record, for administrative purposes, of leave requests within Evaluation and Assessment. The requests for leave show the name of applicant, dates or hours requested, and indicate the director's approval or disapproval.

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Timekeeping records, GRS-1902

AUTHORIZED: 07/29/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Private. UCA 3-2-302(2)(d) (2008)


AGENCY: Board of Education. Office of Education. Evaluation and Assessment Section

SERIES: 12385
TITLE: Core assessment test forms
DATES: 1987-
ARRANGEMENT: Grouped by subjects which are in no particular order

DESCRIPTION: Test questions and answer sheets for criterion-referenced tests sdministered annually in the spring to all students to evaluate their mastery of the material specified in the standards for the Utah core curriculum, as begun by the State of Utah in 1987.

RETENTION

Permanent. Retain for 10 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 04/1995

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then transfer to State Archives with authority to weed.

Paper copy: Retain in Office for 10 years and then destroy.

APPRAISAL

Historical

This disposition is based on the informational value the records hold for researchers interested in educational testing.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305(4) (2008)


AGENCY: Board of Education. Office of Education. Evaluation and Assessment Section

SERIES: 12387
TITLE: Travel and purchases accounting book
DATES: 1990-
ARRANGEMENT: Alphabetical by activity type, thereunder reverse chronological

DESCRIPTION: These records are a compilation of most of the accounting records maintained directly in Evaluation and Assessment. They include travel requests and reimbursements, communication from Accounting, and documentation of the purchasing activities of Evaluation and Assessment. Purchases may be for supplies or for workshops and conferences attended by section employees. These records are accumulated in 3-ring binders during the fiscal year and transferred to file folders at the conclusion of the fiscal year. Included are Request for approval of trip forms (DF-5) and Purchase authorization forms (C-8).

RETENTION

Retain for 3 year(s)

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Evaluation and Assessment Section

SERIES: 12388
TITLE: Executive correspondence
DATES: 1989-
ARRANGEMENT: Chronological

DESCRIPTION: These records contain the correspondence of the head of Evaluation and Assessment and may include information on the activities, policies, and accomplishments of the section.

RETENTION

Permanent. Retain for 5 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 03/27/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Evaluation and Assessment Section

SERIES: 12390
TITLE: State testing program correspondence log
DATES: 1990-
ARRANGEMENT: Reverse chronological

DESCRIPTION: This series is a compilation of the office copies of major communications to the school districts about the State Testing Program. The records are maintained in a 3-ring binder and include memoranda and policy releases to the Utah school districts concerning the program. There is some overlap between this series and Executive correspondence, series 12388; however, neither series is completely inclusive of the other.

RETENTION

Permanent. Retain for 5 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 03/27/2015

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

Paper copy: Retain in Office until administrative need ends and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Evaluation and Assessment Section

SERIES: 12391
TITLE: Core assessment correspondence log
DATES: 1987-
ARRANGEMENT: Reverse chronological

DESCRIPTION: This series is a compilation of the office copies of major communications to the school districts about the State Core Assessment Program. The records are maintained in a 3-ring binder and include memoranda and policy releases to the Utah school districts concerning the program. There is some overlap between this series and Executive correspondence, series 12388; however, neither series is completely inclusive of the other.

RETENTION

Permanent. Retain for 5 year(s)

DISPOSITION

Transfer to Archives.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717

AUTHORIZED: 01/30/2017

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

Paper copy: Retain in Office until administrative need ends and then destroy.

APPRAISAL

PRIMARY DESIGNATION

Public