Utah Department of Administrative Services

Division of Archives & Records Service

Board of Education. Office of Education. Applied Technology Education Section

19067--Custom-fit program records
13164--Student follow-up summary reports
13165--Individual student reports
13166--Student placement/follow-up reports
12772--Applied technology post secondary education program records
12773--Econotes newsletter
12774--Teacher inservice training records
12775--Young entrepreneur program records
12776--Utah Council on Economic Education program records
12777--Stock market game program records
12503--Utah displaced homemaker program records
13003--Sex Equity Program proposal reading committee files
13004--Annual evaluation report of Turning Point programs
13005--Sex Equity Programs monitoring and evaluation reports
13135--Vocational education management information system (VEMIS) data
13140--State core performance standards and measures accountability reports
12936--Grant recipient files
12378--Adult Education Program local program records
12381--Adult Education Program general correspondence
12661--Gender Equity Program records
12662--Single Parent and Displaced Homemaker Program minutes
12663--Single Parent and Displaced Homemaker Program correspondence
12668--Gender Equity Program correspondence
12976--Financial status report
12977--Annual performance reports
12978--Vocational and applied technology education plan
16661--Vocational education planning regions annual plans

AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 19067
TITLE: Custom-fit program records
DATES: 1992-
ARRANGEMENT: Chronological by fiscal year, thereunder alphabetical by region
ANNUAL ACCUMULATION: 2.50 cubic feet.

DESCRIPTION: These records document funds appropriated to the nine applied technology regions in the state for use in the Custom-Fit Program. This state program helps companies train their employees. Included are agreements between the state and the various applied technology institutions, amendments to contracts, spreadsheets which track the funding, and information distributed at the quarterly meetings between the regional representatives, the Utah State Office of Education (USOE), and the Custom-Fit Committee (represented by businesses, citizens, and applied technology centers). Information distributed includes forms used in the program, quarterly financial reports, and monitoring reports by USOE.

RETENTION

Retain 10 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 8 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on the administrative value these records have beyond their general audit requirements.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 13164
TITLE: Student follow-up summary reports
DATES: 1975-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These reports document the progress and activities of students participating in vocational programs. These reports are statistical summaries and contain no personal information. The statistics are generated from the Vocational education management information system (VEMIS) data, series 13135. Information includes student totals, training received, and job placement.

RETENTION

Retain 2 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 13165
TITLE: Individual student reports
DATES: 1975-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These reports document individual students participating in vocational programs. The data for the reports come from the Vocational education management information system (VEMIS) data, series 13135. These reports are prepared on an annual basis. Information includes student name, birthdate, telephone number, grade, sex, race, school and district, vocational goal, educational pattern, if in a federally-funded program, if academically disadvantaged, if disabled, if economically disadvantaged, English proficiency, if incarcerated or a youth in custody, and workplace skills.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Private


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 13166
TITLE: Student placement/follow-up reports
DATES: 1975-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These reports are generated from the Vocational education management information system (VEMIS) data, series 13135. They track an individual student's job placement obtained upon completion of training. Information includes name, birthdate, telephone number, grade, sex, race, school and district, vocational goal, education pattern, if in a federally-funded program, if academically or economically disadvantaged, if disabled, English proficiency, if incarcerated or a youth in custody, workplace skills, and the specific job placement received.

RETENTION

Retain 2 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

PRIMARY DESIGNATION

Private


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12772
TITLE: Applied technology post secondary education program records
DATES: 1983-
ARRANGEMENT: Alphabetical by institution name
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. This correspondence is filed separately from program case files, and project files.

RETENTION

Retain until the Board of Applied Technology Education approves it.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office until the Board of Applied Tech. Education approves it and then transfer to State Archives with authority to weed.

Paper copy: Retain in Office for 5 years and then destroy provided institution has met standards therein.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 9.

This disposition is based on informational value these records hold for documenting the quality of applied technology programs in higher education institutions.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12773
TITLE: Econotes newsletter
DATES: 1991-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

Retain 1 year.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12774
TITLE: Teacher inservice training records
DATES: 1989-
ARRANGEMENT: Alphabetical by subject, thereunder chronological
ANNUAL ACCUMULATION: 0.80 cubic feet.

DESCRIPTION: These records track the training and credits that teachers receive when they attend Economic Education training sessions. Included are records regarding expenditures, the arrangements for the training (rooms, refreshments, etc.), correspondence advertising workshops, registration forms, handouts, evaluations, attendance records, and credit granted (which is maintained permanently by the Teacher Certification Section). Teacher involvement is voluntary.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided Teacher Certification keeps final credit records.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12775
TITLE: Young entrepreneur program records
DATES: 1987-
ARRANGEMENT: Alphabetical by subject
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: The Economic Education specialist in the Applied Technology Section oversees the Young Entrepreneur Program, which is a competition for high school students who own and operate their own business. The students submit an application, a panel judges it, then the students give oral presentations with videos. These records document the application and award activity. This program is run in conjunction with the Department of Community and Economic Development, which maintains the financial records. Included are correspondence to teachers, principles, finalists, and sponsors; hotel reservations for students; student videotapes; and a copy of the program from the awards presentation.

RETENTION

Retain 2 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

Video recordings master: Retain in Office for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on the administrative needs expressed by the agency and by historical/human interest factor of the student videotapes, which document high schoolers' ingenuity.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Student business records and application


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12776
TITLE: Utah Council on Economic Education program records
DATES: 1978-
ARRANGEMENT: Alphabetical by subject
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: The Utah Council of Economic Education oversees/advises the use of funds spent on economic education. The council is an eighteen-member body with representatives from business, labor, agriculture, government, and education. They meet quarterly. These records include a list of the board of directors, meeting minutes, and agenda.

RETENTION

Retain 2 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12777
TITLE: Stock market game program records
DATES: 1990-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: The Economic Education specialist within the Applied Technology Section oversees a program called the Stock Market Game. This game teaches students from seventh through twelfth grade about the financial world. These records keep track of participating schools, teachers who have been trained to use the game, and who the winning teams are. Included are financial records of the program; weekly team ratings; teacher inservice credits; names of schools, advisors, and teams who participate; and the written game materials.

RETENTION

Retain 3 years.

DISPOSITION

Destroy provided fiscal report and participant list kept permanently.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy provided fiscal report & participant list kept permanently.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on general audit requirements of financial records and the administrative needs expressed by the agency to have access to the annual fiscal report and the list of participating teams permanently.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12503
TITLE: Utah displaced homemaker program records
DATES: 1988-
ARRANGEMENT: Chronological, thereunder alphabetical by region and district name
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These records document the state program created to assist women who have been out of the workforce for a minimum of eight years and who have no marketable skills. The program helps these individuals to become more self-sufficient through educational training and support services. The program is administered through the Sex Equity specialist in the Applied Technology Section of the Office of Education. The specialist coordinates the program through regional centers, usually located on applied technology center, college, or university campuses. The regional centers apply for grant funds to help displaced homemakers, single parents, and single pregnant women in their area. These records are the requests for proposals (RFP), actual grant proposals, monitoring reports, financial records, and correspondence received by the Sex Equity specialist. The grants are funded through state and federal monies.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Fiscal Historical Legal

This disposition is based on 34 CFR 76.730, which says to retain grant records for five years.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 13003
TITLE: Sex Equity Program proposal reading committee files
DATES: 1985-
ARRANGEMENT: Chronological, thereunder alphabetical by program name
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: Record of all memoranda and correspondence generated by an agency and retained only for reference purposes.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 3.

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. Names of committee members


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 13004
TITLE: Annual evaluation report of Turning Point programs
DATES: 1985-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

Retain 2 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 13005
TITLE: Sex Equity Programs monitoring and evaluation reports
DATES: 1985-
ARRANGEMENT: Alphabetical by Turning Point center or Sex Equity district, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These evaluation reports and question checklists are produced by the Sex Equity specialist when formal or informal visits are made to Turning Point Program centers. They document whether programs are operating according to objectives and whether the center needs technical assistance or not. The information includes questions such as "program is operating according to proposal as funded" and "curriculum is consistent with approved program description." Also included is the grant amount, starting and ending dates, and comments from the specialist.

RETENTION

Retain 3 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 13135
TITLE: Vocational education management information system (VEMIS) data
DATES: 1975-
ARRANGEMENT:

DESCRIPTION: This series is the data held within the Vocational education electronic system, series 13129. The data are obtained through students as they enroll in high school or applied technology center vocational programs. Data are also submitted through administrators in order to document both the effectiveness of the programs per individual and overall. The information relates to grant expenditures within the programs, accomplishments of the training per student, and the placement of students in their post high school activities (such as jobs). Information includes student name, social security number, career goal, school and district enrolled, date training completed, placement categories such as specific training received and competency attained, whether a job related to training was received, employer name, job title, job duties, hourly wage, and supervisor's name, among other data elements stated below; and financial data about the reimbursement of federal funds (including budget, salary, and equipment costs).

Summary reports run from these data include an Accountability report (series 13140), which contains statistical data about enrollment per vocational category and outcome measures summaries (with open-ended questions for program administrators to answer); Student follow-up summary reports (series 13164), which contain statistical data about student totals, training, and job placement; Individual student reports (series 13165), which contain personal data about students such as name, birthdate, telephone number, grade, sex, race, school and district, vocational goal, educational pattern, if in a federally-funded program, if academically disadvantaged, if disabled, if economically disadvantaged, English proficiency, if incarcerated or a youth in custody, and workplace skills; and Student placement/follow-up reports (series 13166), which contain the personal data stated above and the job placement obtained upon completion of training.

RETENTION

Retain 7 years.

DISPOSITION

Transfer to the State Archives with authority to weed provided format updates are made as technology changes

FORMAT MANAGEMENT

Computer data files: Retain in Office for 7 years and then transfer to State Archives with authority to weed provided format updates are made as technology changes.

APPRAISAL

Historical

This disposition is based on informational value these records have for longitudinal studies of the effectiveness of vocational programs. Also, the data must be retained at least 5 years, according to 34 CFR 76.730, because they document funds received for grant programs.

PRIMARY DESIGNATION

Private


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 13140
TITLE: State core performance standards and measures accountability reports
DATES: 1975-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This report documents the accomplishments of training and project expenditures for each secondary, postsecondary, or applied technology center vocational program. Data for this report comes from the Vocational Education Management Information System (VEMIS) data, series 13135. The evaluations are required by 34 CFR 403.191 (a)(1)(1999), which says that "each recipient of financial assistance shall evaluate annually the effectiveness of the particular projects, services, and activities receiving assistance under a basic or special program." Information includes the amount of federal and non-federal funds used for vocational programs such as Single Parent, Sex Equity, Corrections Education, In Service Training, Guidance/Counseling, Apprenticeship, and HomeEconomics. This report also cites the accomplishments of programs and how they measured the accomplishments. Statistical data include the number of students who participated in the programs, how many successfully completed the course, and what percentage of students met the standards set forth.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then transfer to State Records Center. Retain in State Records Center for 1 year and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on 34 CFR 76.730 (1999), which says "to keep records regarding the amount of funds under the grant, how the state or subgrantee uses the funds, the total cost of the project, the share of the cost from other sources, and records to facilitate an effective audit."__Also, the standards and measures (evaluative) data are valuable administratively until the next accountability report is produced, once at least every five years.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12936
TITLE: Grant recipient files
DATES: 1970-
ARRANGEMENT: Chronological, thereunder alphabetical by recipient name
ANNUAL ACCUMULATION: 5.00 cubic feet.

DESCRIPTION: These records document the funding received by Applied Technology Centers and high schools for their vocational programs. Funding may come through the state or through the federal Carl Perkins program. The records track the funding from application to monitoring and accountability. These are the centralized files of all of Education's vocational specialists. Included are the applications for funds, correspondence to recipients, monitoring reports, requests for reimbursement, and accountability reports, which include statistics regarding how many students were involved and what they expected to achieve.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 4 years and then destroy.

APPRAISAL

Legal

This disposition is based on 34 CFR 75.730 (1992), which says "to keep records regarding the amount of funds under the grant, how the grantee uses the funds, the total cost of the project, the share of the cost from other sources, and records to facilitate an effective audit ... 5 years."

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12378
TITLE: Adult Education Program local program records
DATES: 1965-
ARRANGEMENT: Alphabetical by school district and program area
ANNUAL ACCUMULATION: 2.50 cubic feet.

DESCRIPTION: Reports on the administrative review, analysis, and implementation of programs and operation of those programs.

RETENTION

Retain 10 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Records Center. Retain in State Records Center for 5 years and then destroy.

Computer data files: Retain in Office until administrative need ends and then delete.

APPRAISAL

Fiscal Legal

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 18.

This disposition is based on 34 CFR 75.730 (1992), which states that program funding records must be maintained for at least five years.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12381
TITLE: Adult Education Program general correspondence
DATES: 1965-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: Internal or external correspondence regarding general program information duplicated elsewhere, which does not include policy decisions or directives, how the office is organized, how it functions, its pattern of action, procedures, or achievements. Includes electronic mail that communicates the above.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 43.

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12661
TITLE: Gender Equity Program records
DATES: 1972-
ARRANGEMENT: Chronological, thereunder alphabetical by region or school district name
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These requests for proposals, actual grant proposals and amendments, curriculum materials, and other state or other agency resources document federal grant money available and used in the Gender Equity Program. This program provides a resource to districts, teachers, counselors, and administrators to promote equity in the classroom for both sexes, improve teaching strategies, and give teachers training in such subjects as sexual harassment or gender equity awareness. Information includes the grant amount and uses to which the money would be put.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 3 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based on 34 CFR 76.730 (1992), which states that grantees must keep records regarding the amount of funds under the grant, how the grantee uses the funds, the total cost of the project, the share of the cost from other sources, and records to facilitate an effective audit for at least 5 years.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12662
TITLE: Single Parent and Displaced Homemaker Program minutes
DATES: 1972-
ARRANGEMENT: Alphabetical by type of committee, thereunder chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These minutes document the meetings of the State Turning Point Advisory Council, Turning Point Director, and Turning Point training sessions. They include program improvement, policy changes, procedural expectations, agenda, and committee member names, concerns, and problems.

RETENTION

Retain 1 year.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until administrative need ends and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 6.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12663
TITLE: Single Parent and Displaced Homemaker Program correspondence
DATES: 1972-
ARRANGEMENT: Alphabetical by region, thereunder chronological
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: Internal or external correspondence regarding general program information duplicated elsewhere, which does not include policy decisions or directives, how the office is organized, how it functions, its pattern of action, procedures, or achievements. Includes electronic mail that communicates the above.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 43.

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. Financial data


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12668
TITLE: Gender Equity Program correspondence
DATES: 1972-
ARRANGEMENT: Alphabetical by region name, thereunder chronological
ANNUAL ACCUMULATION: 2.00 cubic feet.

DESCRIPTION: Internal or external correspondence regarding general program information duplicated elsewhere, which does not include policy decisions or directives, how the office is organized, how it functions, its pattern of action, procedures, or achievements. Includes electronic mail that communicates the above.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 43.

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. Financial information


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12976
TITLE: Financial status report
DATES: 1970-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: Annual reports on grants received by State agencies from the Federal Government, which may contain applications, notice of award, program reports, and correspondence.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 2, Item 4.

This disposition is based on the informational value these records hold for documenting vocational programs.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12977
TITLE: Annual performance reports
DATES: 1939-
ARRANGEMENT: Chronological.
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

Disposition based on the value of these records in documenting agency/program achievements, policies, procedures, and function.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 12978
TITLE: Vocational and applied technology education plan
DATES: 1970-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This plan, produced on an irregular basis, documents the intentions of the state vocational programs and what they would like to accomplish. It is sent to the federal government, which reviews the plan. The Applied Technology Section then makes changes as necessary before federal monies are granted. The vocational programs must lead to "academic and occupational skill competence for a technological society." Included in the plan are its mission, goals, methodology, performance standards and measures, budget, and local applications.

RETENTION

Retain 5 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.

APPRAISAL

Historical

This disposition is based on the historical value of the information contained in the plans.

PRIMARY DESIGNATION

Public


AGENCY: Board of Education. Office of Education. Applied Technology Education Section

SERIES: 16661
TITLE: Vocational education planning regions annual plans
DATES: 1990-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: Any record, regardless of format, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)

RETENTION

Retain 3 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then transfer to State Archives with authority to weed.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 25.

PRIMARY DESIGNATION

Public