Utah Department of Administrative Services

Division of Archives & Records Service

Attorney General's Office. Civil Department. State Agency Counsel Division

25153--Division of Facilities and Construction Management case files
24958--Interstate agreement on detainer records
80413--Department of Human Services lawsuit files
28798--Legal counsel records for the Department of Human Services
9602--Public Affairs Division case files
9823--Department of Transportation condemnation case files

AGENCY: Attorney General's Office. Civil Department. State Agency Counsel Division

SERIES: 25153
TITLE: Division of Facilities and Construction Management case files
DATES: 1995-
ARRANGEMENT: Alphabetical by case name.
ANNUAL ACCUMULATION: 5.00 cubic feet.

DESCRIPTION: These records contain files created by the Attorney General's office representing the Division of Facilities and Construction Management. Files contain copies of building plans, contracts, agreements, and various information used in the construction of State owned buildings. May also include pleadings, court papers, depositions, and attorney's notes.

RETENTION

Retain 40 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 39 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

This disposition is based upon the administrative needs of the agency and the secondary research value associated with these records.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305 (2008)

SECONDARY DESIGNATION

Public. Requests for access to these records will be granted on a case by case basis after being reviewed by attorneys.


AGENCY: Attorney General's Office. Civil Department. State Agency Counsel Division

SERIES: 24958
TITLE: Interstate agreement on detainer records
DATES: 2002-
ARRANGEMENT: Alphabetical by name.

DESCRIPTION: This series contains records that are used to facilitate the transfer of inmates currently serving a term of imprisonment who face untried criminal charges in another jurisdiction. To obtain the temporary custody of an inmate for prosecution purposes, the demanding state must complete certain forms. These forms help ensure that the requirements of the Interstate Agreement on Detainers are met (see UCA 77-29-5). Some IAD forms are sent to each state's Agreement Administrator for signature. Others are courtesy copies. These records may include copies of Interstate Agreement on Detainer forms such as: Evidence of Agents Authority to Act for Receiving State, Prosecutor's Acceptance of Temporary Custody, Prosecutor's Request for Temporary Custody and Offers to Deliver Temporary Custody. There may also be copies of Certificates of Inmate Status, Prosecutor's Report on Disposition of Charges, Prosecutor's Certification (for United States Department of Justice) and miscellaneous related correspondence.

RETENTION

Retain 1 year

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 05/2003

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Public


AGENCY: Attorney General's Office. Civil Department. State Agency Counsel Division

SERIES: 80413
TITLE: Department of Human Services lawsuit files
DATES: 1982-
ARRANGEMENT: Chronological by year thereunder alphabetical by name of plaintiff
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: This is a record of law suits filed against a bureau, division, and the department. This series includes any related correspondence, petitions, newsclippings, depositions, award notices, decisions, settlements, investigative reports, and related work papers.

RETENTION

Retain 10 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

APPROVED: 09/1988

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after all action has been completed and then transfer to State Records Center. Retain in State Records Center for 7 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical Legal

Retention is at the request of the agency.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. Utah Code 63G-2-305(17) (2015)

Controlled. the settlement

Private


AGENCY: Attorney General's Office. Civil Department. State Agency Counsel Division

SERIES: 28798
TITLE: Legal counsel records for the Department of Human Services
DATES: 1982-
ARRANGEMENT: Alphabetically by client name, thereunder by year.

DESCRIPTION: These records support the agency's function to provide legal services for government agencies (Utah Code 67-5-3(2)(a) (2015)). Records document legal advice regarding drafted rules and legislation, administrative hearings, public record requests, contracts, administrative responses to discrimination complaints, and similar issues.

RETENTION

Retain 10 years.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is proposed and has not yet been approved.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to State Records Center. Retain in State Records Center for 8 years and then destroy.

Computer data files: Retain in Office for 10 years and then delete.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Protected. Utah Code 63G-2-305(17 and 18) (2015)

SECONDARY DESIGNATION

Public


AGENCY: Attorney General's Office. Civil Department. State Agency Counsel Division

SERIES: 9602
TITLE: Public Affairs Division case files
DATES: 1965-
ARRANGEMENT: Alphabetical by case name, thereunder chronological by date
ANNUAL ACCUMULATION: 10.00 cubic feet.

DESCRIPTION: These files document the litigation and actions taken by the Attorney General's Division of Public Affairs, on the behalf of state agencies. Information includes pleadings, court documents, correspondence, depositions, and attorney work product. Represented agencies include Department of Administrative Rules, Agriculture, Drivers License, Alcoholic Beverage Control, Health, Human Resources, Indian Affairs, Tobacco, Governor's Office, Lt. Governor' Office, Community and Economic Development, Public Utilities, National Guard, and Utah Occupational Health and Safety.

RETENTION

Retain 25 years.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1995

FORMAT MANAGEMENT

Paper: Retain in Office until case is closed and then transfer to State Records Center provided no pending litigation. Retain in State Records Center for 25 years and then destroy.

APPRAISAL

Administrative Legal

Pursuant to UCA 63G-2-305(16), (17), and (18), these records have legal value as they document litigation by the Public Affairs Division of the Attorney General's Office as it represents various state agencies.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305 (2008)

SECONDARY DESIGNATION

Public. Requests for access to these records will be granted on a case by case basis after being reviewed by attorneys.


AGENCY: Attorney General's Office. Civil Department. State Agency Counsel Division

SERIES: 9823
TITLE: Department of Transportation condemnation case files
DATES: 1965-
ARRANGEMENT: Alphabetical by subject
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These files document condemnation actions taken by the Attorney General's Office at the request from the Department of Transportation. They include information on the building of Interstate 15 and the subsequent changes and expansion of the freeway in the 1990s. Information includes pleadings, court papers, depositions, and attorney's notes.

RETENTION

Retain 40 years.

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 06/1997

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 39 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on the administrative needs expressed by the agency. There is a secondary historical value that documents the building of Interstate 15 and its expansion in the 1990s.

PRIMARY DESIGNATION

Protected. UCA 63G-2-305 (2008)

SECONDARY DESIGNATION

Public. Requests for access to these records will be granted on a case by case basis after being reviewed by attorneys.