South Davis Sewer District (Utah)
13047--Sewer applications14420--Supervisor's minutes
14421--Safety meeting minutes
14422--Special treatment industrial files
14423--Disbursement list
14424--Line extensions project files
14425--Payroll reports
14354--Projects/line extensions project files
14355--Employee files
14356--Resolutions
14357--Employee benefit files
14358--Contracts
14359--Agreements, easements and deeds
14360--Certificate of posting
14361--Investment records
14362--Vendors paid check ledger
14364--Purchase authorization form numerical control ledger
14365--Purchase authorization records
14366--Fixed assets ledger
14367--Cash receipt ledger
14368--Cash disbursement ledger
14369--General ledgers
14370--General journal and standard journal
14371--Original voided and cancelled checks
14372--Audit reports
14373--Bank statements
14374--Bond issue file
14375--Connection record book
14376--Deposit slips
14377--Cash receipts
14378--Payment stubs
14380--Board of Trustees minutes
14381--Bids
14382--Budget work papers
14383--Work orders
14384--Election ballots
14385--Monthly discharge monitoring report
14389--National Pollutant Discharge Elimination System permits
14390--As-built drawings
14392--Payroll time vouchers
14393--Income tax files
14395--Television inspection records
14396--Equipment maintenance records
14397--Flow charts
14398--Operational log
14416--Industrial pre-treatment program
14417--Incoming informational notices and correspondence
14418--Insurance information files
14419--Minute books
16371--Accounts payable
16372--Notice of Lien reports
16373--Sewer main location maps (District boundary)
16374--Customer application records (sewer line)
16375--Training records (District equipment manuals)
17332--General subject files
17333--Accounts receivable
17334--Water consumption reports
17437--Transfer Checks (Utah State Treasurer)
17438--Equipment maintenance and repair records
17446--Manhole inspection records
23828--Sewer service connection applications
24128--Easement and deed records
AGENCY: South Davis Sewer District (Utah)
SERIES: 13047
TITLE: Sewer applications
DATES: 1960-
ARRANGEMENT: Numerical by application number
DESCRIPTION: These charts show the locations of all water mains, valves, hydrants, and water services to property owners in a given area.
RETENTION
Permanent. Retain for 3 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Water main charts and indexes, GRS-1139
AUTHORIZED: 03/07/2012
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after account closed and then microfilm.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative
These records document the location of sewer lines attached to properties and are vital in the case of a natural disaster or emergency.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. UCA 63G-2-302(2)(b)(d) (2008)
AGENCY: South Davis Sewer District (Utah)
SERIES: 14420
TITLE: Supervisor's minutes
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14421
TITLE: Safety meeting minutes
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14422
TITLE: Special treatment industrial files
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow, grit removal, chlorine usage, residuals, digester gas products, and lab analytical results (40 CFR 122.41(j)(2) (2006)).
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Discharge monitoring and water reclamation plant reports, GRS-1124
AUTHORIZED: 11/22/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14423
TITLE: Disbursement list
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are account books showing details of daily receipts and expenditures such as deposit or payment amounts, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/10/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14424
TITLE: Line extensions project files
DATES: undated
ARRANGEMENT:
DESCRIPTION: These project files document the planning, design, and construction of municipally-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipality projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction and repairs to additions to city buildings.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14425
TITLE: Payroll reports
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files contain memoranda, copies of payrolls, checklists, and related certification sheets. They also include security copies of documents prepared or used for disbursement, along with supporting documentation. Please refer to Schedule 8, Item #4 "Employee Earnings History Files," if an earning history file/card is not maintained.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Timekeeping records, GRS-1902
AUTHORIZED: 07/13/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private
AGENCY: South Davis Sewer District (Utah)
SERIES: 14354
TITLE: Projects/line extensions project files
DATES: undated
ARRANGEMENT:
DESCRIPTION: These project files document the planning, design, and construction of municipally-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipality projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction and repairs to additions to city buildings.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14355
TITLE: Employee files
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files are the official employment files for all municipal employees and usually include the original employment application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.
RETENTION
Retain for 65 year(s) or until separation
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Employment history records, GRS-1965
AUTHORIZED: 11/01/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 65 years after date of employment or until 3 years after retirement or death and then destroy.
APPRAISAL
Administrative
The history of a person's employment must be retained beyond the time he or she could potentially claim retirement benefits based on employment.
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14356
TITLE: Resolutions
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Historical Legal
Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14357
TITLE: Employee benefit files
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/15/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private
AGENCY: South Davis Sewer District (Utah)
SERIES: 14358
TITLE: Contracts
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files contain official agreements enforceable by law, to acquire or incur services, products. File may also include ordinances, bonds, job specification books, and related correspondence.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14359
TITLE: Agreements, easements and deeds
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Easement files, GRS-1016
AUTHORIZED: 11/01/1994
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14360
TITLE: Certificate of posting
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files contain evidence of the publication of a document or public notification appearing in a local newspaper, usually for hearings, sale of bonds, budget, and council meetings
RETENTION
Retain for 6 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 6 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14361
TITLE: Investment records
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment, a copy of the investment, the check issued by the vendor and a validated receipt written by the municipality.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14362
TITLE: Vendors paid check ledger
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are account books showing details of daily receipts and expenditures such as deposit or payment amounts, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/10/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14364
TITLE: Purchase authorization form numerical control ledger
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are account books showing details of daily receipts and expenditures such as deposit or payment amounts, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/10/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14365
TITLE: Purchase authorization records
DATES: undated
ARRANGEMENT:
DESCRIPTION: This is an official authorization to pay on a claim or bill. Includes name of department fund, check number, date, amount of claim, transmittal sheet number, and authorizing signature.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14366
TITLE: Fixed assets ledger
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files contain the annual inventory of municipal equipment, supplies and other items owned or administered by the municipality.
RETENTION
Retain for 1 year(s) after superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Information governance records, GRS-1713
AUTHORIZED: 05/04/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after being reconciled with subsequent inventory and then destroy.
APPRAISAL
This disposition is based on
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14367
TITLE: Cash receipt ledger
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are account books showing details of daily receipts and expenditures such as deposit or payment amounts, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/10/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14368
TITLE: Cash disbursement ledger
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are account books showing details of daily receipts and expenditures such as deposit or payment amounts, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/10/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14369
TITLE: General ledgers
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.
RETENTION
Retain for 10 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 11/01/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
This disposition is based on
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14370
TITLE: General journal and standard journal
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are account books showing details of daily receipts and expenditures such as deposit or payment amounts, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/10/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14371
TITLE: Original voided and cancelled checks
DATES: undated
ARRANGEMENT:
DESCRIPTION: This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 07/19/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14372
TITLE: Audit reports
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Audit records, GRS-1727
AUTHORIZED: 11/15/2019
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative Fiscal Historical
Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14373
TITLE: Bank statements
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date, name of bank, total deposit, and withdrawals, and cash balance with interest on daily bank balances.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/20/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14374
TITLE: Bond issue file
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files document the implementation of significant municipal bonds (i.e., revenue or special bonds), but not general obligation bonds. These files include authorizations supporting financial data, contracts or sales agreements, destruction certificates, and sample copies of bonds sold as evidence of municipal indebtedness.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Municipality bond issue files, GRS-783
AUTHORIZED: 11/01/1994
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14375
TITLE: Connection record book
DATES: undated
ARRANGEMENT:
DESCRIPTION: These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Utility connection books, GRS-1116
AUTHORIZED: 11/01/1994
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
This disposition is based on
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14376
TITLE: Deposit slips
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 01/20/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14377
TITLE: Cash receipts
DATES: undated
ARRANGEMENT: Numerical by receipt number
DESCRIPTION: These are receipts issued for money received into entity accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 04/10/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14378
TITLE: Payment stubs
DATES: undated
ARRANGEMENT:
DESCRIPTION: These stubs are received with payments for services. They are used as the official record of customers, payments being received and posted. They include account number, name, service address, payment received, receipt date and number.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14380
TITLE: Board of Trustees minutes
DATES: 1960-
ARRANGEMENT: Chronological
DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
This disposition is based on
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14381
TITLE: Bids
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.
RETENTION
Retain for 6 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Request for proposal records, GRS-1991
AUTHORIZED: 08/24/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 6 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14382
TITLE: Budget work papers
DATES: undated
ARRANGEMENT:
DESCRIPTION: These records are used to assist in the preparation of department budget requests presented to the city council.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Budget records, GRS-1856
AUTHORIZED: 11/01/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14383
TITLE: Work orders
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are authorization forms for repair or maintenance work on department vehicles, equipment, or municipally-owned facilities or structures.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14384
TITLE: Election ballots
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are packets of official ballots of municipal elections cast by voters. "Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested, "after that time, destroy them without opening or examining them" (UCA 20A-4-202(2)(d) (2007)).
RETENTION
Retain for 22 month(s) after resolution of issue
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 22 months after election unless election is contested and then destroy.
APPRAISAL
This disposition is based on
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14385
TITLE: Monthly discharge monitoring report
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow, grit removal, chlorine usage, residuals, digester gas products, and lab analytical results (40 CFR 122.41(j)(2) (2006)).
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Discharge monitoring and water reclamation plant reports, GRS-1124
AUTHORIZED: 11/01/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14389
TITLE: National Pollutant Discharge Elimination System permits
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.28 (2008)). This applies to municipalities with a population of 100,000 or greater.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule National pollutant discharge elimination system permits, GRS-1133
AUTHORIZED: 11/02/1994
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14390
TITLE: As-built drawings
DATES: undated
ARRANGEMENT:
DESCRIPTION: These as-built drawings document all construction projects including runways, cargo buildings, terminals, hangars, and remodeling projects. They serve as a record of actual construction.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14392
TITLE: Payroll time vouchers
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are records which verify hours worked, sick leave, vacation, overtime, and holidays earned and taken by municipal employees.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Timekeeping records, GRS-1902
AUTHORIZED: 07/13/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
This disposition is based on
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private
AGENCY: South Davis Sewer District (Utah)
SERIES: 14393
TITLE: Income tax files
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates, such as IRS form W-4 and similar tax exemption forms.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Payroll processing records, GRS-1903
AUTHORIZED: 07/14/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private
AGENCY: South Davis Sewer District (Utah)
SERIES: 14395
TITLE: Television inspection records
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.
RETENTION
Retain for 3 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Sewer line monitoring records, GRS-1137
AUTHORIZED: 11/02/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years or until updated or superseded and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14396
TITLE: Equipment maintenance records
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are records of service repair and maintenance of municipal equipment, including office machines and furniture.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14397
TITLE: Flow charts
DATES: undated
ARRANGEMENT:
DESCRIPTION: These charts monitor the weekly flow of raw sewage coming into treatment plants and effluent water from the plants.
RETENTION
Retain for 6 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Sewage flow charts, GRS-1128
AUTHORIZED: 11/02/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 6 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14398
TITLE: Operational log
DATES: 1960-
ARRANGEMENT:
DESCRIPTION: This log records daily information on plant operations such as rate of flow, chemical inventories, chemicals used, chlorine residual testing results, and turbidity amount in water. It is required by 40 CFR 130.4. An annual summary is submitted to the State Health Department.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Daily operational log, GRS-1122
AUTHORIZED: 11/02/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14416
TITLE: Industrial pre-treatment program
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow, grit removal, chlorine usage, residuals, digester gas products, and lab analytical results (40 CFR 122.41(j)(2) (2006)).
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Discharge monitoring and water reclamation plant reports, GRS-1124
AUTHORIZED: 11/22/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14417
TITLE: Incoming informational notices and correspondence
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives, custodial service requests, parking space assignments, and distribution of keys.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Transitory tracking records, GRS-1720
AUTHORIZED: 09/18/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year or until no longer needed for reference and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14418
TITLE: Insurance information files
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are insurance policy contracts between the municipality and private insurers.
RETENTION
Retain for 15 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Insurance policy contracts, GRS-942
AUTHORIZED: 11/22/1994
FORMAT MANAGEMENT
Paper: Retain in Office for 15 years after expiration of policy and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 14419
TITLE: Minute books
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/10/2015
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 16371
TITLE: Accounts payable
DATES: 1970-
ARRANGEMENT: Alphabetical
DESCRIPTION: These are records used to pay municipal bills. Files consist of copy of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 16372
TITLE: Notice of Lien reports
DATES: 1970-
ARRANGEMENT: Numerical by property tax number
DESCRIPTION: These are lists of people who do not pay their Sewer District Assessments within the prescribed time and a lien is placed on the property to collect. "The governing authority of a service district may, by ordinance or resolution, provide that fees and charges for water, sewer, or garbage services supplied by the service district shall, if not paid when due, be certified to the treasurer and assessor of the county in which the delinquent premises are located. These delinquent fees and charges, together with penalties and applicable interest shall, immediately upon this certification, become a lien on the delinquent premises on a parity with and collected at the same time and in the same manner as general county taxes that are a lien on the premises" (UCA 17A-2-1321). The report is sent to the Davis County Assessor listing those individuals who have a lien placed on their property for non-payment.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Delinquent property tax records, GRS-733
AUTHORIZED: 05/02/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
APPRAISAL
Administrative
This disposition is based on the recommentation of the agency.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. names and addresses
AGENCY: South Davis Sewer District (Utah)
SERIES: 16373
TITLE: Sewer main location maps (District boundary)
DATES: 1960-
ARRANGEMENT:
DESCRIPTION: These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains, percentage of grade, location of lateral connections and sewer manholes, and size of lines.
RETENTION
Retain until superseded
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Sewer main location plats, GRS-1136
AUTHORIZED: 09/26/1995
FORMAT MANAGEMENT
Paper: Retain in Office until updated or superseded and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 16374
TITLE: Customer application records (sewer line)
DATES: 1960-
ARRANGEMENT: Numerical
DESCRIPTION: These are applications completed by customers requesting water, sewer, or electric service. They are used for billing purposes. The applications include customer's name, address, and telephone number; meter information, date and approval signature(s).
RETENTION
Retain for 3 year(s) after final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after account closed and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 16375
TITLE: Training records (District equipment manuals)
DATES: 1970-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: This series consists of equipment training manuals that detail the operation of the equipment. They are used for educational purposes.
RETENTION
Retain until final action
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office until replaced and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 17332
TITLE: General subject files
DATES: undated
ARRANGEMENT:
DESCRIPTION: Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. The correspondence is filed separately from program and project case files.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Program and policy development records, GRS-1717
AUTHORIZED: 07/25/2018
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 17333
TITLE: Accounts receivable
DATES: undated
ARRANGEMENT:
DESCRIPTION: These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies.
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 03/31/2017
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 17334
TITLE: Water consumption reports
DATES: undated
ARRANGEMENT:
DESCRIPTION: These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons, and cubic feet from treatment plants, springs, artesian wells, pumped wells, and reservoirs along with precipitation amounts.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Water consumption monthly reports, GRS-1138
AUTHORIZED: 11/16/1995
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 17437
TITLE: Transfer Checks (Utah State Treasurer)
DATES: undated
ARRANGEMENT:
DESCRIPTION: The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).
RETENTION
Retain for 4 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government accounts payable and receivable records, GRS-106
AUTHORIZED: 07/23/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 4 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 17438
TITLE: Equipment maintenance and repair records
DATES: undated
ARRANGEMENT:
DESCRIPTION: These are records of service repair and maintenance of municipal equipment, including office machines and furniture.
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 17446
TITLE: Manhole inspection records
DATES: undated
ARRANGEMENT: Numerical by manhole number
DESCRIPTION: These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.
RETENTION
Retain for 3 year(s) or for 0
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Sewer line monitoring records, GRS-1137
AUTHORIZED: 01/02/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years or until updated or superseded and then destroy.
APPRAISAL
Administrative
This disposition is based on the recommendation of the agency.
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 23828
TITLE: Sewer service connection applications
DATES: 1960-
ARRANGEMENT: Numerical by account number
DESCRIPTION: These applications are submitted to the agency by property owners requesting to be hooked up to the sewer system. They are used to find the cleanout and lateral sewer connection information for each building connected to the sewer lines within the sewer district. They are a primary reference used to document details of locations, completion of inspection, and the identity and contact information of the property owner. Information includes date of application, account number, receipt number, location of lateral connection, number and specific types of plumbing fixtures in the building, name and signature of property owner, date of inspection, name and signature of inspector, type of building, approval status and amount of inspection fee. Also included is a diagram on the back of the application detailing the address, specific location of the connection and measurements.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 11/2001
FORMAT MANAGEMENT
Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
Administrative Historical
PRIMARY DESIGNATION
Public
AGENCY: South Davis Sewer District (Utah)
SERIES: 24128
TITLE: Easement and deed records
DATES: 1960-
ARRANGEMENT: Numerical by assigned number
DESCRIPTION: These files contain documents executed by property owners granting the district rights of access to their property for public works or other district purposes. They include the names of parties, addresses and/or locations, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 05/2002
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
Microfilm master: Retain in State Archives permanently.
Microfilm duplicate: Retain in Office permanently.
APPRAISAL
Administrative Historical Legal
This series matches with item 18-11 of the municipal general schedule.
PRIMARY DESIGNATION
Public