Utah Department of Administrative Services

Division of Archives & Records Service

South Davis Sewer District (Utah)

17332--General subject files
17333--Accounts receivable
17334--Water consumption reports
17437--Transfer Checks (Utah State Treasurer)
17438--Equipment maintenance and repair records
17446--Manhole inspection records
14384--Election ballots
14385--Monthly discharge monitoring report
14389--National Pollutant Discharge Elimination System permits
14390--As-built drawings
14391--Reading file
14392--Payroll time vouchers
14393--Income tax files
14394--Employer's first report of injury
14395--Television inspection records
14396--Equipment maintenance records
14397--Flow charts
14398--Operational log
14416--Industrial pre-treatment program
14417--Incoming informational notices and correspondence
14418--Insurance information files
14419--Minute books
14420--Supervisor's minutes
14421--Safety meeting minutes
14422--Special treatment industrial files
14423--Disbursement list
14424--Line extensions project files
14425--Payroll reports
14354--Projects/line extensions project files
14355--Employee files
14356--Resolutions
14357--Employee benefit files
14358--Contracts
14359--Agreements, easements and deeds
14360--Certificate of posting
14361--Investment records
14362--Vendors paid check ledger
14364--Purchase authorization form numerical control ledger
14365--Purchase authorization records
14366--Fixed assets ledger
14367--Cash receipt ledger
14368--Cash disbursement ledger
14369--General ledgers
14370--General journal and standard journal
14371--Original voided and cancelled checks
14372--Audit reports
14373--Bank statements
14374--Bond issue file
14375--Connection record book
14376--Deposit slips
14377--Cash receipts
14378--Payment stubs
14379--Board of Trustees agenda
14380--Board of Trustees minutes
14381--Bids
14382--Budget work papers
14383--Work orders
13047--Sewer applications
23828--Sewer service connection applications
24128--Easement and deed records
16370--Discharge monitoring and water reclamation plant reports
16371--Accounts payable
16372--Notice of Lien reports
16373--Sewer main location maps (District boundary)
16374--Customer application records (sewer line)
16375--Training records (District equipment manuals)

AGENCY: South Davis Sewer District (Utah)

SERIES: 17332
TITLE: General subject files
DATES:
ARRANGEMENT:

DESCRIPTION: Business-related correspondence which provide unique information about agency functions, policies, procedures, or programs. These records document material discussions and decisions made regarding all agency interests, and may originate on paper, electronic mail, or other media. The correspondence is filed separately from program and project case files.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 8.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 17333
TITLE: Accounts receivable
DATES:
ARRANGEMENT:

DESCRIPTION: These files consist of copies prepared by municipalities to collect amounts owed by vendors, organizations, and citizens having accounts with municipal agencies (UCA 70A-2-725).

RETENTION

Retain 4 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 17334
TITLE: Water consumption reports
DATES:
ARRANGEMENT:

DESCRIPTION: These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. They include water consumption in million gallons, and cubic feet from treatment plants, springs, artesian wells, pumped wells, and reservoirs along with precipitation amounts.

RETENTION

Retain 1 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 30.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 17437
TITLE: Transfer Checks (Utah State Treasurer)
DATES:
ARRANGEMENT:

DESCRIPTION: The actual warrant or check cut from a warrant request.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 29.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 17438
TITLE: Equipment maintenance and repair records
DATES:
ARRANGEMENT:

DESCRIPTION: These are records of service repair and maintenance of municipality equipment, including office machines and furniture.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 17446
TITLE: Manhole inspection records
DATES: undated
ARRANGEMENT: Numerical by manhole number

DESCRIPTION: These are the inspection records of the manholes that are located in the district. Whenever the need arises, the conditions of individual manholes are inspected.

RETENTION

Retain until superseded.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years or until updated or superseded and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 29.

This disposition is based on the recommendation of the agency.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14384
TITLE: Election ballots
DATES:
ARRANGEMENT:

DESCRIPTION: These are packets of official ballots of municipal elections cast by voters. They must be kept "unopened and unaltered for twelve months." If election is not contested the ballots are "burned without opening or examining the contents" (UCA 20-7-38, 20-5-45).

RETENTION

Retain for 22 months after election unless election is contested.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 22 months after election unless election is contested and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 12.

This disposition is based on

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14385
TITLE: Monthly discharge monitoring report
DATES:
ARRANGEMENT:

DESCRIPTION: These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the EPA. These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow, grit removal, chlorine usage, residuals, digester gas products, and lab analytical results (40 CFR 122.41(j)(2)).

RETENTION

Retain for 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14389
TITLE: National Pollutant Discharge Elimination System permits
DATES:
ARRANGEMENT:

DESCRIPTION: These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.2).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 25.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14390
TITLE: As-built drawings
DATES:
ARRANGEMENT:

DESCRIPTION: These as-built drawings document all construction projects including runways, cargo buildings, terminals, hangars, and remodeling projects. They serve as a record of actual construction.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 13, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14391
TITLE: Reading file
DATES:
ARRANGEMENT:

DESCRIPTION: These are duplicated copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.

RETENTION

Retain for 1 year or until administrative need ends.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until administrative need ends and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 22.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14392
TITLE: Payroll time vouchers
DATES:
ARRANGEMENT:

DESCRIPTION: These are a record of hours worked, sick leave, vacation, and overtime, and holidays earned and taen by municipal employees.

RETENTION

Retain for 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 14.

This disposition is based on

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: South Davis Sewer District (Utah)

SERIES: 14393
TITLE: Income tax files
DATES:
ARRANGEMENT:

DESCRIPTION: These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.

RETENTION

Retain for 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 6.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: South Davis Sewer District (Utah)

SERIES: 14394
TITLE: Employer's first report of injury
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain forms, reports, correspondence and related medical and investigatory records relating to on-the-job injuries, whether or not a claim for compensation was made. They exclude copies filed in the Agency Personnel File and copies submitted to the Utah Industrial Commission.

RETENTION

Retain for 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 11.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: South Davis Sewer District (Utah)

SERIES: 14395
TITLE: Television inspection records
DATES:
ARRANGEMENT:

DESCRIPTION: These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.

RETENTION

Retain for 3 years or until updated or superseded.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years or until updated or superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 29.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14396
TITLE: Equipment maintenance records
DATES:
ARRANGEMENT:

DESCRIPTION: These are records of service repair and maintenance of municipality equipment, including office machines and furniture.

RETENTION

Retain for 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14397
TITLE: Flow charts
DATES:
ARRANGEMENT:

DESCRIPTION: These charts monitor the weekly flow of raw sewage coming into treatment plants and effluent water from the plants.

RETENTION

Retain for 6 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14398
TITLE: Operational log
DATES: 1960-
ARRANGEMENT:

DESCRIPTION: This log records daily information on plant operations such as rate of flow, chemical inventories, chemicals used, chlorine residual testing results, and turbidity amount in water. It is required by 40 CFR 130.4. The monthly summary is submitted to the State Health Department.

RETENTION

Retain for 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 14.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14416
TITLE: Industrial pre-treatment program
DATES:
ARRANGEMENT:

DESCRIPTION: These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the EPA. These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow, grit removal, chlorine usage, residuals, digester gas products, and lab analytical results (40 CFR 122.41(j)(2)).

RETENTION

Retain for 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14417
TITLE: Incoming informational notices and correspondence
DATES:
ARRANGEMENT:

DESCRIPTION: These are records of a general housekeeping nature or maintained by an office which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives; custodial service requests; parking space assignments; and distribution of keys.

RETENTION

Retain until no longer needed for reference.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year or until no longer needed for reference and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14418
TITLE: Insurance information files
DATES:
ARRANGEMENT:

DESCRIPTION: These are insurance policy contracts between municipality and private insurers.

RETENTION

Retain for 15 years after expiration of policy.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 15 years after expiration of policy and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14419
TITLE: Minute books
DATES:
ARRANGEMENT:

DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14420
TITLE: Supervisor's minutes
DATES:
ARRANGEMENT:

DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14421
TITLE: Safety meeting minutes
DATES:
ARRANGEMENT:

DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14422
TITLE: Special treatment industrial files
DATES:
ARRANGEMENT:

DESCRIPTION: These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the EPA. These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow, grit removal, chlorine usage, residuals, digester gas products, and lab analytical results (40 CFR 122.41(j)(2)).

RETENTION

Retain for 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14423
TITLE: Disbursement list
DATES:
ARRANGEMENT:

DESCRIPTION: These are account books showing details of daily receipts and expenditures such as depositor payment amount, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.

RETENTION

Retain for 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14424
TITLE: Line extensions project files
DATES:
ARRANGEMENT:

DESCRIPTION: These project files document the planning, design, and construction of municipally-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipal projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction or repairs to additions to city buildings.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14425
TITLE: Payroll reports
DATES:
ARRANGEMENT:

DESCRIPTION: These copies contain memoranda, copies of payrolls, checklists, and related certification sheets.

RETENTION

Retain for 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 11.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: South Davis Sewer District (Utah)

SERIES: 14354
TITLE: Projects/line extensions project files
DATES:
ARRANGEMENT:

DESCRIPTION: These project files document the planning, design, and construction of municipally-owned facilities, structures or systems. They are also used for budget planning and litigation research. They include correspondence, copies of agreements, engineer's personal notes, guarantees and warranties, testing reports, reports (daily, weekly, monthly), and permits to work in the public way for municipal projects such as street drains, curb and gutter, sidewalk, paving extensions, street construction or repairs to additions to city buildings.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 13.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14355
TITLE: Employee files
DATES:
ARRANGEMENT:

DESCRIPTION: These files are the official files for all municipal employees and usually include the original job application, correspondence, credential files, letters of commendation, pay and leave history, work performance, training certificates, and evaluation forms.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 65 years after date of employment or until 3 years after retirement or death and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 12.

The history of a person's employment must be retained beyond the time he or she could potentially claim retirement benefits based on employment.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14356
TITLE: Resolutions
DATES:
ARRANGEMENT:

DESCRIPTION: These are formal statements of a decision, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates, charges for garbage collection and fees charged for municipal services, establishing policies and guidelines, and regulating the use and operation of municipal property (UCA 10-3-717).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 22.

Resolutions are similar to ordinances. Resolutions have legal value because they are municipal laws. They have historical value because ongoing resolutions document changes to the law over time.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14357
TITLE: Employee benefit files
DATES:
ARRANGEMENT:

DESCRIPTION: These are reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.

RETENTION

Retain for 3 years after separation of employee.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after separation of employee and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 8, Item 8.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private


AGENCY: South Davis Sewer District (Utah)

SERIES: 14358
TITLE: Contracts
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain official agreements enforceable by law, to acquire or incur services, products. File may also include ordinances, bonds, job specification books, and related correspondence.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on, Schedule 0, Item 0.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14359
TITLE: Agreements, easements and deeds
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14360
TITLE: Certificate of posting
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain evidence of the publication of a document or public notification appearing in a local newspaper, usually for hearings, sale of bonds, budget, and council meetings (UCA 78-25-14).

RETENTION

Retain for 6 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 18, Item 21.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14361
TITLE: Investment records
DATES:
ARRANGEMENT:

DESCRIPTION: This is a record of all investments made by the municipality. A work sheet is kept on each investment including the check stub to institution issuing investment, plus a copy of the investment, and the check issued by the vendor and a validated receipt written by the municipality.

RETENTION

Retain for 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 15.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14362
TITLE: Vendors paid check ledger
DATES:
ARRANGEMENT:

DESCRIPTION: These are account books showing details of daily receipts and expenditures such as depositor payment amount, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.

RETENTION

Retain for 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14364
TITLE: Purchase authorization form numerical control ledger
DATES:
ARRANGEMENT:

DESCRIPTION: These are account books showing details of daily receipts and expenditures such as depositor payment amount, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.

RETENTION

Retain for 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14365
TITLE: Purchase authorization records
DATES:
ARRANGEMENT:

DESCRIPTION: An official authorization to pay on a claim or bill. Includes name of department fund, check number, date, amount of claim, transmittal sheet number, and authorizing signature.

RETENTION

Retain for 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 4.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14366
TITLE: Fixed assets ledger
DATES:
ARRANGEMENT:

DESCRIPTION: These inventories are listings of equipment, supplies, and other items owned or administered by municipality.

RETENTION

Retain for 1 year after being reconciled with subsequent inventory.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after being reconciled with subsequent inventory and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 4, Item 3.

This disposition is based on

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14367
TITLE: Cash receipt ledger
DATES:
ARRANGEMENT:

DESCRIPTION: These are account books showing details of daily receipts and expenditures such as depositor payment amount, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.

RETENTION

Retain for 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14368
TITLE: Cash disbursement ledger
DATES:
ARRANGEMENT:

DESCRIPTION: These are account books showing details of daily receipts and expenditures such as depositor payment amount, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.

RETENTION

Retain for 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14369
TITLE: General ledgers
DATES:
ARRANGEMENT:

DESCRIPTION: These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.

RETENTION

Retain for 10 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 12.

This disposition is based on

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14370
TITLE: General journal and standard journal
DATES:
ARRANGEMENT:

DESCRIPTION: These are account books showing details of daily receipts and expenditures such as depositor payment amount, date, payee, purpose, fund credited or debited, and check number. They are used to provide backup documentation to the general ledger.

RETENTION

Retain for 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 20.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14371
TITLE: Original voided and cancelled checks
DATES:
ARRANGEMENT:

DESCRIPTION: This is the manual documentation method of imputing data about cancelled warrants.

RETENTION

Retain for 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 28.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14372
TITLE: Audit reports
DATES:
ARRANGEMENT:

DESCRIPTION: These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 5.

Audit reports may be used during the next audit cycle to monitor compliance with internal control program recommendations. They document agency functions and have research value.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14373
TITLE: Bank statements
DATES:
ARRANGEMENT:

DESCRIPTION: These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date, name of bank, total deposit, and withdrawals, and cash balance with interest on daily bank balances.

RETENTION

Retain for 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 7.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14374
TITLE: Bond issue file
DATES:
ARRANGEMENT:

DESCRIPTION: These files document the implementation of municipal bonds. They usually include authorizations supporting financial data, contracts or sales agreements, and sample copies of bonds sold as evidence of municipal indebtedness.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 2, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14375
TITLE: Connection record book
DATES:
ARRANGEMENT:

DESCRIPTION: These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system, and are referred to as "the bible."

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 8.

This disposition is based on

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14376
TITLE: Deposit slips
DATES:
ARRANGEMENT:

DESCRIPTION: These are bank cashiers' slips showing amount and date of deposit of monies into municipal accounts.

RETENTION

Retain for 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14377
TITLE: Cash receipts
DATES:
ARRANGEMENT: Numerical by receipt number

DESCRIPTION: These are receipts issued for money received into municipal accounts from all sources. Includes date of payment, department, or fund to which money belongs, receipt number and amount paid.

RETENTION

Retain for 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14378
TITLE: Payment stubs
DATES:
ARRANGEMENT:

DESCRIPTION: These stubs are received with payments for services. They are used as the official record of customers, payments being received and posted. They include account number, name, service address, payment received, receipt date and number.

RETENTION

Retain for 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 27.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14379
TITLE: Board of Trustees agenda
DATES:
ARRANGEMENT:

DESCRIPTION: These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date, time, location of meeting, list of items to be discussed by committee members at regular, special, and emergency public meetings.

RETENTION

Retain for 2 years provided not attached to minutes.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided not attached to minutes.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14380
TITLE: Board of Trustees minutes
DATES: 1960-
ARRANGEMENT: Chronological

DESCRIPTION: These are the minutes of regular, special, and emergency meetings of official municipal committees, boards, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: "the date, time and place of the meeting; the names of members present and absent; the substance of all matters proposed, discussed, or decided, and a record, by individual member, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes." Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: "the date, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting." They may also include an official agenda. (See also Internal committee records).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 13.

This disposition is based on

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14381
TITLE: Bids
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.

RETENTION

Retain for 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 2.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14382
TITLE: Budget work papers
DATES:
ARRANGEMENT:

DESCRIPTION: These are papers used to assist in the preparation of department budget requests presented to the city council.

RETENTION

Retain for 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 3, Item 3.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 14383
TITLE: Work orders
DATES:
ARRANGEMENT:

DESCRIPTION: These are authorization forms for repair or maintenance work on department vehicle, equipment, or municipally-owned facilities or structures.

RETENTION

Retain for 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 7, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 13047
TITLE: Sewer applications
DATES: 1960-
ARRANGEMENT: Numerical by application number

DESCRIPTION: These are applications completed by customers requesting water, sewer, or electric service. They document the location of sewer lines. The applications include customer's name, address, and telephone number; meter information, date and approval signature(s).

RETENTION

Retain Permanent

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after account closed and then microfilm.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 31.

These records document the location of sewer lines attached to properties and are vital in the case of a natural disaster or emergency.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(b)(d) (2008)


AGENCY: South Davis Sewer District (Utah)

SERIES: 23828
TITLE: Sewer service connection applications
DATES: 1960-
ARRANGEMENT: Numerical by account number

DESCRIPTION: These applications are submitted to the agency by property owners requesting to be hooked up to the sewer system. They are used to find the cleanout and lateral sewer connection information for each building connected to the sewer lines within the sewer district. They are a primary reference used to document details of locations, completion of inspection, and the identity and contact information of the property owner. Information includes date of application, account number, receipt number, location of lateral connection, number and specific types of plumbing fixtures in the building, name and signature of property owner, date of inspection, name and signature of inspector, type of building, approval status and amount of inspection fee. Also included is a diagram on the back of the application detailing the address, specific location of the connection and measurements.

RETENTION

Retain in office permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office until microfilmed and then destroy provided microfilm has passed inspection.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 24128
TITLE: Easement and deed records
DATES: 1960-
ARRANGEMENT: Numerical by assigned number
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: These files contain documents executed by property owners granting the district rights of access to their property for public works or other district purposes. They include the names of parties, addresses and/or locations, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

Microfilm master: Retain in State Archives permanently.

Microfilm duplicate: Retain in Office permanently.

APPRAISAL

Administrative Historical Legal

This series matches with item 18-11 of the municipal general schedule.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 16370
TITLE: Discharge monitoring and water reclamation plant reports
DATES: 1960-
ARRANGEMENT: Chronological by month

DESCRIPTION: These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the EPA. These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow, grit removal, chlorine usage, residuals, digester gas products, and lab analytical results (40 CFR 122.41(j)(2)).

RETENTION

Retain for 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 16.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 16371
TITLE: Accounts payable
DATES: 1970-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are records used to pay municipal bills. Files consist of copy of checks, invoices, purchase orders, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).

RETENTION

Retain for 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 5, Item 1.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 16372
TITLE: Notice of Lien reports
DATES: 1970-
ARRANGEMENT: Numerical by property tax number

DESCRIPTION: These are lists of people who do not pay their Sewer District Assessments within the prescribed time and a lien is placed on the property to collect. "The governing authority of a service district may, by ordinance or resolution, provide that fees and charges for water, sewer, or garbage services supplied by the service district shall, if not paid when due, be certified to the treasurer and assessor of the county in which the delinquent premises are located. These delinquent fees and charges, together with penalties and applicable interest shall, immediately upon this certification, become a lien on the delinquent premises on a parity with and collected at the same time and in the same manner as general county taxes that are a lien on the premises" (UCA 17A-2-1321). The report is sent to the Davis County Assessor listing those individuals who have a lien placed on their property for non-payment.

RETENTION

Retain for 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah County General Records Retention Schedule, Schedule 18, Item 11.

This disposition is based on the recommentation of the agency.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. names and addresses


AGENCY: South Davis Sewer District (Utah)

SERIES: 16373
TITLE: Sewer main location maps (District boundary)
DATES: 1960-
ARRANGEMENT:

DESCRIPTION: These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. They include drawings of all sewer mains in municipal system showing depth of sewer mains, percentage of grade, location of lateral connections and sewer manholes, and size of lines.

RETENTION

Retain until updated or superseded.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until updated or superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 28.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 16374
TITLE: Customer application records (sewer line)
DATES: 1960-
ARRANGEMENT: Numerical

DESCRIPTION: These are applications completed by customers requesting water, sewer, or electric service. They are used for billing purposes. They include customer's name, address, and phone number; meter information, date and approval signature(s).

RETENTION

Retain for 3 years after account closed.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after account closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 11.

PRIMARY DESIGNATION

Public


AGENCY: South Davis Sewer District (Utah)

SERIES: 16375
TITLE: Training records (District equipment manuals)
DATES: 1970-
ARRANGEMENT: Alphabetical by name

DESCRIPTION: This series consists of equipment training manuals that detail the operation of the equipment. They are used for educational purposes.

RETENTION

Retain until obsolete or superseded.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until replaced and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 9, Item 15.

PRIMARY DESIGNATION

Public