Utah Department of Administrative Services

Division of Archives & Records Service

Attorney General's Office. Children's Justice Division

17289--Child abuse investigation files
28638--Program contract and budget records
26290--Civil case files

AGENCY: Attorney General's Office. Children's Justice Division

SERIES: 17289
TITLE: Child abuse investigation files
DATES: 1994-
ARRANGEMENT: Alphanumerical by file category

DESCRIPTION: These are investigations of child abuse by the Children's Justice Division of the Attorney General's Office. They contain video recordings of victims, sound recordings, and photographs. Information includes prosecution files, consultation files, and attorney work product.

RETENTION

Retain 30 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 29 years and then destroy.

Video recordings master: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 29 years and then destroy.

Sound recordings: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 29 years and then erase.

Photographs: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 29 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency. The Division of Child and Family Services keeps similar records for a minimum of 30 years (Series # 6037).

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled. UCA 63G-2-304 (2008)

Protected. UCA 63G-2-305(17) (2008)


AGENCY: Attorney General's Office. Children's Justice Division

SERIES: 28638
TITLE: Program contract and budget records
DATES: 1994-
ARRANGEMENT: Alphabetically by county

DESCRIPTION: These records support the agency's function to provide a comprehensive, multi-disciplinary, intergovernmental response to the abuse of children through a single entity in order to reduce trauma to abused children and expedite cases more efficiently (Utah Code 67-5b-102 (2011)). These records document the allocation and use of federal, local, and private funds appropriated for the Children's Justice Center program and include budget reports and administrative contracts for each center (Utah Code 67-5b-103 (2011)).

RETENTION

Retain 14 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years and then transfer to State Records Center. Retain in State Records Center for 7 years and then destroy.

Digital image: Retain in Office for 14 years and then delete.

APPRAISAL

Administrative Fiscal

PRIMARY DESIGNATION

Protected. Utah Code 63G-2-305(27) (2014)

SECONDARY DESIGNATION

Public


AGENCY: Attorney General's Office. Children's Justice Division

SERIES: 26290
TITLE: Civil case files
DATES: 2003-
ARRANGEMENT: Alphabetical by name thereunder numerical by case number
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These records contain civil case files created and maintained by the Children's Justice Division of the Attorney General's Office. They contain investigative reports, depositions, attorney work product, correspondence and other court documents.

RETENTION

Retain 30 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 29 years and then destroy provided no pending litigation.

Computer data files: Retain in Office until transferred to CDR and then delete.

Compact disc: Retain in Office until administrative needs end and then destroy.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Controlled. 63G-2-304(1)Medical & Psychiatric data

SECONDARY DESIGNATION

Private. 63G-2-302(1)(b), 63G-2-302(1)(h), 63G-2-302(2)(a)(b)

Protected. 63G-2-305(17) 63G-2-305(23) Attorney work product, Pending litigation, Collective bargaining strategies