Utah Department of Administrative Services

Division of Archives & Records Service

Attorney General's Office. Children's Justice Division

17289--Child abuse investigation files
26290--Civil case files

AGENCY: Attorney General's Office. Children's Justice Division

SERIES: 17289
TITLE: Child abuse investigation files
DATES: 1994-
ARRANGEMENT: Alphanumerical by file category

DESCRIPTION: These are investigations of child abuse by the Children's Justice Division of the Attorney General's Office. They contain video recordings of victims, sound recordings, and photographs. Information includes prosecution files, consultation files, and attorney work product.

RETENTION

Retain 30 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 29 years and then destroy.

Video recordings master: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 29 years and then destroy.

Sound recordings: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 29 years and then erase.

Photographs: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 29 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency. The Division of Child and Family Services keeps similar records for a minimum of 30 years (Series # 6037).

PRIMARY DESIGNATION

Private

SECONDARY DESIGNATION

Controlled. UCA 63G-2-304 (2008)

Protected. UCA 63G-2-305(17) (2008)


AGENCY: Attorney General's Office. Children's Justice Division

SERIES: 26290
TITLE: Civil case files
DATES: 2003-
ARRANGEMENT: Alphabetical by name thereunder numerical by case number
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These records contain civil case files created and maintained by the Children's Justice Division of the Attorney General's Office. They contain investigative reports, depositions, attorney work product, correspondence and other court documents.

RETENTION

Retain 30 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after case closes and then transfer to State Records Center. Retain in State Records Center for 29 years and then destroy provided no pending litigation.

Computer data files: Retain in Office until transferred to CDR and then delete.

Compact disc: Retain in Office until administrative needs end and then destroy.

APPRAISAL

Administrative Legal

PRIMARY DESIGNATION

Controlled. 63G-2-304(1)Medical & Psychiatric data

SECONDARY DESIGNATION

Private. 63G-2-302(1)(b), 63G-2-302(1)(h), 63G-2-302(2)(a)(b)

Protected. 63G-2-305(17) 63G-2-305(23) Attorney work product, Pending litigation, Collective bargaining strategies