Utah Department of Administrative Services

Division of Archives & Records Service

Governor. Office of Economic Development. Pioneer Communities Program

14498--Main Street Program contract case files
14499--Main Street Program correspondence
14500--Main Street Program application files
14501--Main Street Program national contract

AGENCY: Governor. Office of Economic Development. Pioneer Communities Program

SERIES: 14498
TITLE: Main Street Program contract case files
DATES: 1993-
ARRANGEMENT: Alphabetical by contract recipient name
ANNUAL ACCUMULATION: 0.40 cubic feet.

DESCRIPTION: This series contains contracts, contract amendments, correspondence, mayoral requests for funds, and related materials and documents. They are maintained in order to document the obligations of the Main Street Program and the local participants in the program. Information includes the community name, name of Main Street organization, description of program, amounts of funds disbursed, and dates of disbursement.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years after termination of contract and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 13, Item 5.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Office of Economic Development. Pioneer Communities Program

SERIES: 14499
TITLE: Main Street Program correspondence
DATES: 1993-
ARRANGEMENT: Chronological

DESCRIPTION: These computer files of correspondence facilitate communication between the Main Street Program and local Main Street organizations. Information includes general organizational information. No paper copy is retained by the Division of Community Development, although substantive correspondence will appear in the Main Street contract case files, series 14498.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 3 years and then delete.

APPRAISAL

Administrative

This disposition is based on Utah State General Records Retention Schedule, Schedule 1, Item 43.

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Office of Economic Development. Pioneer Communities Program

SERIES: 14500
TITLE: Main Street Program application files
DATES: 1993-
ARRANGEMENT: Alphabetical by community name
ANNUAL ACCUMULATION: 0.20 cubic feet.

DESCRIPTION: These applications from local organizations for Main Street funds (a program which provides state funds for local communities to revitalize downtown areas), are maintained to facilitate administration of the program and to document those organizations which have applied for the funds. Information includes summaries of the community's commitment to the project, historic qualities of the downtown area, community demographics, and related information. Signed contracts are transferred to Main Street contracts case files, series 14498. Rejected applications remain in this series.

RETENTION

Retain 2 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the agency.

PRIMARY DESIGNATION

Public


AGENCY: Governor. Office of Economic Development. Pioneer Communities Program

SERIES: 14501
TITLE: Main Street Program national contract
DATES: 1993-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.10 cubic feet.

DESCRIPTION: This series contains contracts between Utah's Main Street Program and the national Main Street Organization, essentially a consulting firm. The records are maintained in order to document the obligations of the national firm to the Utah program. Information includes terms and duration of contract, date of contract, and related information.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years after termination of contract and then destroy.

APPRAISAL

This disposition is based on Utah State General Records Retention Schedule, Schedule 13, Item 5.

PRIMARY DESIGNATION

Public