Capitol Preservation Board
24348--Minutes24349--Architectural proposals and reports
25369--As built construction plans and specifications
30038--Executive correspondence
AGENCY: Capitol Preservation Board
SERIES: 24348
TITLE: Minutes
DATES: 1998-
ARRANGEMENT: By committee or subcommittee, thereunder chronological.
DESCRIPTION: Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014), et seq. "Written minutes shall be kept of all open meetings" UCA 52-4-203 (2013). May include agenda, meeting minutes, transcripts, and other supporting documentation.
RETENTION
Permanent. Retain for 2 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/02/2015
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then transfer to State Records Center. Retain in State Records Center for 2 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
These minutes document board actions and decisions.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Protected. UCA 63G-2-305(32)(2008); UCA 52-4-7.5(2)(b)(i)(2008)
AGENCY: Capitol Preservation Board
SERIES: 24349
TITLE: Architectural proposals and reports
DATES: 1998-
ARRANGEMENT: Alphabetical by type.
DESCRIPTION: Case files documenting the construction of new buildings and the renovation of rented buildings for state use.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Government construction as-built plans and specifications, GRS-1789
AUTHORIZED: 12/09/2020
FORMAT MANAGEMENT
Paper: Retain in Office until administrative need ends and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records document the construction of new buildings and the renovation of rented buildings for state use.
PRIMARY DESIGNATION
Public
AGENCY: Capitol Preservation Board
SERIES: 25369
TITLE: As built construction plans and specifications
DATES: 1999-
ARRANGEMENT: Alphabetical by name
DESCRIPTION: Final plans and specifications for approved and constructed state buildings.
RETENTION
Permanent. Retain for 1 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Government construction as-built plans and specifications, GRS-1789
AUTHORIZED: 04/07/2004
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
PRIMARY DESIGNATION
Public
AGENCY: Capitol Preservation Board
SERIES: 30038
TITLE: Executive correspondence
DATES: 1998-
ARRANGEMENT: Chronological.
DESCRIPTION: These records are correspondence which provides unique information relating to the functions, policies, procedures or programs of the Capitol Preservation Board. These records document executive decisions made regarding agency interests.
RETENTION
Permanent. Retain for 2 year(s) after separation
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule State agency executive correspondence, GRS-1758
AUTHORIZED: 12/09/2020
FORMAT MANAGEMENT
Computer data files: Retain in Office for 2 years after separation and then transfer to State Archives with authority to weed.
Paper: Retain in Office for 2 years after separation and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical
These records are historical because they provide evidence of significant policy formulation and business processes of the government, and they also provide evidence of our government's conduct of political and/or interstate relations
PRIMARY DESIGNATION
Public