Saratoga Springs (Utah)
24178--Building permit files24179--Residential building plans
24131--Council minutes
24173--Planning Commission minutes
29049--Ordinances
29334--General plans
29686--Resolutions
AGENCY: Saratoga Springs (Utah)
SERIES: 24178
TITLE: Building permit files
DATES: 1998-
ARRANGEMENT: Numerical by lot number
DESCRIPTION: These permits are issued as official building authorization for a variety of actions (construction, demolition, the installation of plumbing, electrical or mechanical equipment, and the placement of barricades). They contain inspection requests, inspection reports, certificates of occupancy, and any pertinent information relating to the project. They may also contain water source, sewer system, flood plain, and tank certificates.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently.
APPRAISAL
Administrative
Permanent retention is based on Municipal General Schedule 16 item 2, which is based on the agency's indefinite administrative need for these records.
PRIMARY DESIGNATION
Public
AGENCY: Saratoga Springs (Utah)
SERIES: 24179
TITLE: Residential building plans
DATES: 1998-
ARRANGEMENT: Numerical by permit number
DESCRIPTION: These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.
RETENTION
Retain for 1 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after completion of construction and final inspection and then destroy.
APPRAISAL
Administrative Legal
PRIMARY DESIGNATION
Public
AGENCY: Saratoga Springs (Utah)
SERIES: 24131
TITLE: Council minutes
DATES: 1998-
ARRANGEMENT: Chronological
DESCRIPTION: These minutes are the official record of the proceedings of regularly scheduled, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date, time, and meeting place; members present and absent; "the substance of all matters proposed, discussed, or decided, and record, by individual member, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes" in accordance with UCA 52-4-7 (1997). Also includes agendas and supporting or backup information for council items.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/07/2002
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives.
APPRAISAL
Administrative Fiscal Historical Legal
PRIMARY DESIGNATION
Public
AGENCY: Saratoga Springs (Utah)
SERIES: 24173
TITLE: Planning Commission minutes
DATES: 1998-
ARRANGEMENT: Chronological
DESCRIPTION: These are minutes of meetings and hearings held by the planning commission. "Each municipality may enact an ordinance establishing a planning commission" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall "prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates, including the approval or denial of, or recommendations to approve or deny, conditional use permits; exercise any other powers that are necessary to enable it to perform or function, or delegated to it by the legislative body" (UCA 10-9-204 (1997)).
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 03/13/2015
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then transfer to State Archives.
APPRAISAL
Administrative Fiscal Historical Legal
PRIMARY DESIGNATION
Public
AGENCY: Saratoga Springs (Utah)
SERIES: 29049
TITLE: Ordinances
DATES: 1997-
ARRANGEMENT:
DESCRIPTION: Ordinances document formal rulings of local legislative bodies, and include original ordinances and resolutions, codified ordinances, and indexes.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government ordinances and indexes, GRS-49
AUTHORIZED: 08/04/2020
FORMAT MANAGEMENT
Computer data files: Retain in State Archives permanently with authority to weed.
Paper: Retain in Office for 5 years and then transfer to State Archives with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of decisions and actions of the city council.
PRIMARY DESIGNATION
Public
AGENCY: Saratoga Springs (Utah)
SERIES: 29334
TITLE: General plans
DATES: 2017-
ARRANGEMENT: none
DESCRIPTION: These are comprehensive plans for municipal development adopted by the city commission. "Each municipality shall prepare and adopt a comprehensive, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality" (Utah Code 10-9a-401(1) (2005)). "The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include "planning commission's recommendations for the development of the territory covered by the plan, and may include, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality c a rehabilitation, redevelopment, and conservation element; (f) an economic element; (g) recommendations for implementing the plan, including the use of zoning ordinances, subdivision ordinances, capital improvement plans, and other appropriate actions; and any other elements that the municipality considers appropriate" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps, plats, and charts.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
APPRAISAL
Administrative Historical Legal
AGENCY: Saratoga Springs (Utah)
SERIES: 29686
TITLE: Resolutions
DATES: 1998-
ARRANGEMENT: Chronological thereunder numeric by resolution number.
DESCRIPTION: Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions, decisions, and authorization issued by resolution
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Local government resolutions, GRS-50
AUTHORIZED: 08/10/2018
FORMAT MANAGEMENT
Paper: Retain in Office for 20 years and then transfer to State Records Center. Retain in State Records Center for 10 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative Historical Legal
This disposition is based on both the evidential and informational value of these records. Resolutions have primary legal and administrative values to the city to document the decisions made by the city council. They also have secondary informational value to researchers.
PRIMARY DESIGNATION
Public