Utah Department of Administrative Services

Division of Archives & Records Service

Sandy (Utah). Community Development Department

19036--Zoning plan maps
18715--Business license applications
20128--Code enforcement files
20129--Code enforcement complaint forms
20130--Code enforcement inspection reports
23482--General plan maps
25203--Publications
27279--Building permit files

AGENCY: Sandy (Utah). Community Development Department

SERIES: 19036
TITLE: Zoning plan maps
DATES: undated
ARRANGEMENT: numerical

DESCRIPTION: Survey maps showing creation of subdivisions, with sign-offs on the borders of the maps by surveyor, owner, city council, planning commission, health department, recorder, etc.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 12.

PRIMARY DESIGNATION

Public


AGENCY: Sandy (Utah). Community Development Department

SERIES: 18715
TITLE: Business license applications
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application, proof of payment, and approval forms from regulatory departments (e.g., fire, police, health).

RETENTION

Retain for 4 years after final renewal of license

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after final renewal of license and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 6, Item 2.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. home address, age/birthdate, driver's license number, social security number, home telephone number


AGENCY: Sandy (Utah). Community Development Department

SERIES: 20128
TITLE: Code enforcement files
DATES: 1990-
ARRANGEMENT: Chronological, thereunder numerical by case number
ANNUAL ACCUMULATION: 200.00 cubic feet.

DESCRIPTION: These records document the criminal investigation of complaints relating to violations of the Sandy City zoning ordinances. They include a log (date, name, address, description, and action taken); an inspection report (complaint number, address, date received, zoning number, quadrant and council district numbers, property owner's name, address, telephone number; nature of complaint, initials of assigned inspector; chronology of inspections including date, time, description, action taken, and related notes; a summary of arrangements and contacts with violator), and the inspection summary (site, sidwell number, complaint number, date received and by whom, owner contact, phone number, status, complainant name, address, telephone and fax numbers, nature of complaint, date, initials, entry type, comment and date due).

RETENTION

Retain 2 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy.

Video recordings master: Retain in Office for 2 years and then destroy.

Computer data files: Retain in Office for 2 years and then delete.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the department.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private

Protected. Complainant name, address, telephone and mobil phone numbers,fax number


AGENCY: Sandy (Utah). Community Development Department

SERIES: 20129
TITLE: Code enforcement complaint forms
DATES:
ARRANGEMENT:

DESCRIPTION: These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 9.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. complainant information


AGENCY: Sandy (Utah). Community Development Department

SERIES: 20130
TITLE: Code enforcement inspection reports
DATES:
ARRANGEMENT:

DESCRIPTION: These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 9.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. complainant information


AGENCY: Sandy (Utah). Community Development Department

SERIES: 23482
TITLE: General plan maps
DATES: 1980-
ARRANGEMENT: Chronological by date.

DESCRIPTION: These city maps are created by the Planning Section of the Community Development Division of Sandy City. Maps show corporate limits, streets, and lots.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 20, Item 12.

Disposition based on the permanent nature of land records and their legal and historic value in helping determine land and/or water rights.

PRIMARY DESIGNATION

Public


AGENCY: Sandy (Utah). Community Development Department

SERIES: 25203
TITLE: Publications
DATES: 1977-
ARRANGEMENT: Chronological by year

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the municipality or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 1, Item 21.

These records serve to document the history of the agency and to inform the public of the agency's services and programs.

PRIMARY DESIGNATION

Public


AGENCY: Sandy (Utah). Community Development Department

SERIES: 27279
TITLE: Building permit files
DATES: 2005-
ARRANGEMENT: Chronological by job date

DESCRIPTION: These permits are issued as official building authorization for a variety of actions (construction, demolition, the installation of plumbing, electrical or mechanical equipment, and the placement of barricades). They contain inspection requests, inspection reports, certificates of occupancy, and any pertinent information relating to the project. They may also contain water source, sewer system, flood plain, and tank certificates.

RETENTION

Retain 50 years

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after permit is approved and then transfer to State Records Center. Retain in State Records Center for 49 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 16, Item 2.