Utah Department of Administrative Services

Division of Archives & Records Service

Sandy (Utah). Community Development Department

85099--Non-residential building plans
85100--Residential building plans
19036--Zoning plan maps
18715--Business license applications
20128--Code enforcement files
20129--Code enforcement complaint forms
20130--Code enforcement inspection reports
23482--General plan maps
25203--Publications
27279--Building permit files

AGENCY: Sandy (Utah). Community Development Department

SERIES: 85099
TITLE: Non-residential building plans
DATES: 1983-
ARRANGEMENT: Numerical by permit number.

DESCRIPTION: These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial, industrial, apartment structures. The complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities, job cleanup, security, time limits, deadlines, and the responsibilities of the architect, owner, and contractor. They are used for determining and enforcing building code compliance.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 08/24/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Microfilm duplicate: For records beginning in 1983 through 1983. Retain in State Records Center for 7 years and then transfer to State Archives with authority to weed.

APPRAISAL

PRIMARY CLASSIFICATION

Public


AGENCY: Sandy (Utah). Community Development Department

SERIES: 85100
TITLE: Residential building plans
DATES: 1983-
ARRANGEMENT: Numerical by permit number.

DESCRIPTION: These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.

RETENTION

Retain 1 year

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

These records are in Archives' permanent custody.

AUTHORIZED: 04/28/2009

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Microfilm duplicate: For records beginning in 1977 through 1983. Retain in State Archives permanently with authority to weed.

Microfilm master: For records beginning in 1977 through 1983. Retain in State Archives permanently with authority to weed.

Paper: Retain in Office for 1 year after completion and final inspection and then destroy.

APPRAISAL

Administrative Historical

These records are of historical interest as they provide a snapshot of the architecture in the area at a given time.

PRIMARY CLASSIFICATION

Public


AGENCY: Sandy (Utah). Community Development Department

SERIES: 19036
TITLE: Zoning plan maps
DATES: undated
ARRANGEMENT: numerical

DESCRIPTION: These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets, property lines, zoning boundaries, and area classifications. These maps are used for reference purposes and are frequently updated.

RETENTION

Retain until microfilmed.

DISPOSITION

Retain in agency custody.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 20, Item 12.

AUTHORIZED: //

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office permanently after being microfilmed.

Microfilm master: Retain in State Archives permanently with authority to weed.

Microfilm duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

PRIMARY CLASSIFICATION

Public


AGENCY: Sandy (Utah). Community Development Department

SERIES: 18715
TITLE: Business license applications
DATES:
ARRANGEMENT:

DESCRIPTION: These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application, proof of payment, and approval forms from regulatory departments (e.g., fire, police, health).

RETENTION

Retain for 4 years after final renewal of license

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 6, Item 2.

AUTHORIZED: 05/27/1997

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 4 years after final renewal of license and then destroy.

APPRAISAL

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Private. home address, age/birthdate, driver's license number, social security number, home telephone number


AGENCY: Sandy (Utah). Community Development Department

SERIES: 20128
TITLE: Code enforcement files
DATES: 1990-
ARRANGEMENT: Chronological, thereunder numerical by case number
ANNUAL ACCUMULATION: 200.00 cubic feet.

DESCRIPTION: These records document the criminal investigation of complaints relating to violations of the Sandy City zoning ordinances. They include a log (date, name, address, description, and action taken); an inspection report (complaint number, address, date received, zoning number, quadrant and council district numbers, property owner's name, address, telephone number; nature of complaint, initials of assigned inspector; chronology of inspections including date, time, description, action taken, and related notes; a summary of arrangements and contacts with violator), and the inspection summary (site, sidwell number, complaint number, date received and by whom, owner contact, phone number, status, complainant name, address, telephone and fax numbers, nature of complaint, date, initials, entry type, comment and date due).

RETENTION

Retain 2 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 11/1998

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 2 years and then destroy.

Video recordings master: Retain in Office for 2 years and then destroy.

Computer data files: Retain in Office for 2 years and then delete.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the department.

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Private

Protected. Complainant name, address, telephone and mobil phone numbers,fax number


AGENCY: Sandy (Utah). Community Development Department

SERIES: 20129
TITLE: Code enforcement complaint forms
DATES:
ARRANGEMENT:

DESCRIPTION: These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.

RETENTION

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 16, Item 9.

AUTHORIZED: 12/08/2006

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Private. complainant information


AGENCY: Sandy (Utah). Community Development Department

SERIES: 20130
TITLE: Code enforcement inspection reports
DATES:
ARRANGEMENT:

DESCRIPTION: These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.

RETENTION

Retain 5 years

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 16, Item 9.

AUTHORIZED: 12/08/2006

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Private. complainant information


AGENCY: Sandy (Utah). Community Development Department

SERIES: 23482
TITLE: General plan maps
DATES: 1980-
ARRANGEMENT: Chronological by date.

DESCRIPTION: These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets, property lines, zoning boundaries, and area classifications. These maps are used for reference purposes and are frequently updated.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 20, Item 12.

AUTHORIZED: 12/20/2000

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in State Archives permanently with authority to weed.

Microfiche master: Retain in State Archives permanently with authority to weed.

Microfiche duplicate: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

Disposition based on the permanent nature of land records and their legal and historic value in helping determine land and/or water rights.

PRIMARY CLASSIFICATION

Public


AGENCY: Sandy (Utah). Community Development Department

SERIES: 25203
TITLE: Publications
DATES: 1977-
ARRANGEMENT: Chronological by year

DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the municipality or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule SG 1, Item 25.

AUTHORIZED: 03/12/2015

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Administrative Historical

These records serve to document the history of the agency and to inform the public of the agency's services and programs.

PRIMARY CLASSIFICATION

Public


AGENCY: Sandy (Utah). Community Development Department

SERIES: 27279
TITLE: Building permit files
DATES: 2005-
ARRANGEMENT: Chronological by job date

DESCRIPTION: These permits are issued as official building authorization for a variety of actions (construction, demolition, the installation of plumbing, electrical or mechanical equipment, and the placement of barricades). They contain inspection requests, inspection reports, certificates of occupancy, and any pertinent information relating to the project. They may also contain water source, sewer system, flood plain, and tank certificates.

RETENTION

Retain 50 years

DISPOSITION

Transfer to the State Archives with authority to weed.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 16, Item 2.

AUTHORIZED: 08/12/2009

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 1 year after permit is approved and then transfer to State Records Center. Retain in State Records Center for 49 years and then transfer to State Archives with authority to weed.

APPRAISAL

Administrative