Sandy (Utah). Community Development Department
18715--Business license applications19036--Zoning plan maps
20128--Code enforcement files
20129--Code enforcement complaint forms
20130--Code enforcement inspection reports
23482--General plan maps
25203--Publications
27279--Building permit files
85099--Non-residential building plans
85100--Residential building plans
AGENCY: Sandy (Utah). Community Development Department
SERIES: 18715
TITLE: Business license applications
DATES: undated
ARRANGEMENT:
DESCRIPTION: These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application, proof of payment, and approval forms from regulatory departments (e.g., fire, police, health).
RETENTION
Retain for 3 year(s) after expiration of permit or license
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Permit and licensing records, GRS-1724
AUTHORIZED: 05/09/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 3 years after final renewal of license and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. home address, age/birthdate, driver's license number, social security number, home telephone number
AGENCY: Sandy (Utah). Community Development Department
SERIES: 19036
TITLE: Zoning plan maps
DATES: undated
ARRANGEMENT: numerical
DESCRIPTION: These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets, property lines, zoning boundaries, and area classifications. These maps are used for reference purposes and are frequently updated.
RETENTION
Retain permanently
DISPOSITION
May Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office permanently after being microfilmed.
Microfilm master: Retain in State Archives permanently with authority to weed.
Microfilm duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
PRIMARY DESIGNATION
Public
AGENCY: Sandy (Utah). Community Development Department
SERIES: 20128
TITLE: Code enforcement files
DATES: 1990-
ARRANGEMENT: Chronological, thereunder numerical by case number
DESCRIPTION: These records document the criminal investigation of complaints relating to violations of the Sandy City zoning ordinances. They include a log (date, name, address, description, and action taken); an inspection report (complaint number, address, date received, zoning number, quadrant and council district numbers, property owner's name, address, telephone number; nature of complaint, initials of assigned inspector; chronology of inspections including date, time, description, action taken, and related notes; a summary of arrangements and contacts with violator), and the inspection summary (site, sidwell number, complaint number, date received and by whom, owner contact, phone number, status, complainant name, address, telephone and fax numbers, nature of complaint, date, initials, entry type, comment and date due).
RETENTION
Retain for 2 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series were specifically approved by the State Records Committee.
APPROVED: 11/1998
FORMAT MANAGEMENT
Paper: Retain in Office for 2 years and then destroy.
Video recordings master: Retain in Office for 2 years and then destroy.
Computer data files: Retain in Office for 2 years and then delete.
APPRAISAL
Administrative
This disposition is based on the administrative needs expressed by the department.
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private
Protected. Complainant name, address, telephone and mobil phone numbers,fax number
AGENCY: Sandy (Utah). Community Development Department
SERIES: 20129
TITLE: Code enforcement complaint forms
DATES: undated
ARRANGEMENT:
DESCRIPTION: These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. complainant information
AGENCY: Sandy (Utah). Community Development Department
SERIES: 20130
TITLE: Code enforcement inspection reports
DATES: undated
ARRANGEMENT:
DESCRIPTION: These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.
RETENTION
Retain for 5 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 5 years and then destroy.
APPRAISAL
PRIMARY DESIGNATION
Public
SECONDARY DESIGNATION
Private. complainant information
AGENCY: Sandy (Utah). Community Development Department
SERIES: 23482
TITLE: General plan maps
DATES: 1980-
ARRANGEMENT: Chronological by date.
DESCRIPTION: These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets, property lines, zoning boundaries, and area classifications. These maps are used for reference purposes and are frequently updated.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
Microfiche master: Retain in State Archives permanently with authority to weed.
Microfiche duplicate: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Disposition based on the permanent nature of land records and their legal and historic value in helping determine land and/or water rights.
PRIMARY DESIGNATION
Public
AGENCY: Sandy (Utah). Community Development Department
SERIES: 25203
TITLE: Publications
DATES: 1977-
ARRANGEMENT: Chronological by year
DESCRIPTION: These are pamphlets, leaflets, studies, proposals and similar material printed by or for the municipality or any of its departments, subdivisions or programs, and made available to the public, or the last manuscript report if not published.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 03/12/2015
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Administrative Historical
These records serve to document the history of the agency and to inform the public of the agency's services and programs.
PRIMARY DESIGNATION
Public
AGENCY: Sandy (Utah). Community Development Department
SERIES: 27279
TITLE: Building permit files
DATES: 2005-
ARRANGEMENT: Chronological by job date
DESCRIPTION: These permits are issued as official building authorization for a variety of actions (construction, demolition, the installation of plumbing, electrical or mechanical equipment, and the placement of barricades). They contain inspection requests, inspection reports, certificates of occupancy, and any pertinent information relating to the project. They may also contain water source, sewer system, flood plain, and tank certificates.
RETENTION
Permanent. Retain for 50 year(s) after expiration of permit or license
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is proposed and has not yet been approved.
FORMAT MANAGEMENT
Paper: Retain in Office for 1 year after permit is approved and then transfer to State Records Center. Retain in State Records Center for 49 years and then transfer to State Archives with authority to weed.
APPRAISAL
Administrative
AGENCY: Sandy (Utah). Community Development Department
SERIES: 85099
TITLE: Non-residential building plans
DATES: 1983-
ARRANGEMENT: Numerical by permit number.
DESCRIPTION: These records support the agency's function to review proposed construction of non-residential buildings. Records document blueprints and specifications and are used to determine code compliance and set the quality standard. Information may include details of the construction project's time frame and materials, as well as the responsibilities of the architect, owner, and contractor. These records do not include buildings plans for public buildings. These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial, industrial, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type, grade, brand of materials to be used, and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.
RETENTION
Retain for 7 year(s)
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Microfilm duplicate: For records beginning in 1983 through 1983. Retain in State Records Center for 7 years and then transfer to State Archives with authority to weed.
Paper: Retain in Office for 1 year and then transfer to State Records Center. Retain in State Records Center for 6 years and then destroy.
APPRAISAL
Administrative
PRIMARY DESIGNATION
Public
AGENCY: Sandy (Utah). Community Development Department
SERIES: 85100
TITLE: Residential building plans
DATES: 1977-
ARRANGEMENT: Numerical by permit number.
DESCRIPTION: These records support the agency's function to review proposed construction of residential buildings. Records document blueprints and specifications and are used to determine code compliance and set the quality standard. Information may include details of the construction project's time frame and materials, as well as the responsibilities of the architect, owner, and contractor. These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type, grade, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities, job cleanup, security, time limits, deadlines, and responsibilities of the architect, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.
RETENTION
Permanent. Retain for 1 year(s)
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Microfilm duplicate: For records beginning in 1977 through 1983. Retain in State Archives permanently with authority to weed.
Microfilm master: For records beginning in 1977 through 1983. Retain in State Archives permanently with authority to weed.
Paper: Retain in Office for 1 year after completion and final inspection and then destroy.
APPRAISAL
Administrative Historical
These records are of historical interest as they provide a snapshot of the architecture in the area at a given time.
PRIMARY DESIGNATION
Public