Utah Department of Administrative Services

Division of Archives & Records Service

St. George (Utah). Fire Department

AGENCY: St. George (Utah). Fire Department

SERIES: 18034
TITLE: Exposure reports
DATES: 1988-
ARRANGEMENT: Chronological, thereunder Alphabetical

DESCRIPTION: This report is completed when a fire fighter is exposed to toxic fumes, smoke, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name, position, station, address where injury occurred, occupancy type, date and time of exposure, incident number, description of exposure, duration of exposure, symptoms present, date and signature of employee, and date and signature of supervisor.

RETENTION

Retain 30 years after termination of employment.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 30 years after termination of employment and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 26, Item 10.

PRIMARY DESIGNATION

Private

AGENCY: St. George (Utah). Fire Department

SERIES: 18035
TITLE: Investigation case files
DATES: 1983-
ARRANGEMENT: Numerical

DESCRIPTION: These case files document nonfatal fire investigations. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake investigation. See also Schedule 27, Item 11 "Fatal Fire Investigation Case Files."

RETENTION

Retain 10 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 26, Item 16.

PRIMARY DESIGNATION

Protected

AGENCY: St. George (Utah). Fire Department

SERIES: 18036
TITLE: Investigation reports
DATES: 1983-
ARRANGEMENT: Numerical

DESCRIPTION: These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations, fires investigated, cause of fire, whether arrests or convictions are made, time spent in court and/or special investigations, training received, flammable liquid and hazardous chemical incidents, tank inspections, consultations, and any special assignments completed.

RETENTION

Retain 6 years

DISPOSITION

Destroy provided annual report is compiled if not compiled then retain permanently.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy provided annual report is compiled if not compiled retain permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 26, Item 17.

PRIMARY DESIGNATION

Protected

AGENCY: St. George (Utah). Fire Department

SERIES: 18041
TITLE: Evidence log
DATES: 1983-
ARRANGEMENT: Numerical

DESCRIPTION: This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the investigative file.

RETENTION

Retain 4 years if not part of a case file.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy provided not part of a case file.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 26, Item 9.

PRIMARY DESIGNATION

Protected

AGENCY: St. George (Utah). Fire Department

SERIES: 18042
TITLE: Fatal fire investigative case files
DATES: 1983-
ARRANGEMENT: Numerical

DESCRIPTION: These case files document all investigations into fires causing fatalities. They may include various report forms, interviews, photographs, newspaper clippings, and other information as necessary to undertake a complete investigation. See also Investigation case files.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 26, Item 11.

PRIMARY DESIGNATION

Protected