Utah Department of Administrative Services

Division of Archives & Records Service

St. George (Utah). Department of Leisure Services

18031--Parks and recreation reservation records
20080--Golf course financial records

AGENCY: St. George (Utah). Department of Leisure Services

SERIES: 18031
TITLE: Parks and recreation reservation records
DATES: 1988-
ARRANGEMENT: Numerical

DESCRIPTION: These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g., baseball, softball, football, soccer). The files include date of request, name of group, number of people, name, address, and telephone number of requesting person, area and park requested, time, date, and amount paid.

RETENTION

Retain 1 year.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series is authorized by Archives general schedule MUN 19, Item 6.

AUTHORIZED: //

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 1 year and then destroy.

APPRAISAL

PRIMARY CLASSIFICATION

Public

SECONDARY CLASSIFICATION

Private. UCA 63G-2-302 (2008)


AGENCY: St. George (Utah). Department of Leisure Services

SERIES: 20080
TITLE: Golf course financial records
DATES: 1964-
ARRANGEMENT: Alphabetical by golf course name, thereunder chronological by budget year
ANNUAL ACCUMULATION: 1.50 cubic feet.

DESCRIPTION: These records document the ongoing budgeting for the four city golf courses. They are used to track revenues and expenditures. They include receipts, bank statements, budget reports, accounts payable, accounts receivable, and purchase orders.

RETENTION

Retain 5 years after close of budget year.

DISPOSITION

Destroy.

RETENTION AND DISPOSITION AUTHORIZATION

Retention and disposition for this series were specifically approved by the State Records Committee.

APPROVED: 09/1998

FORMAT MANAGEMENT

The retention and disposition information on this schedule applies to the record copy which can be in any format. The record copy can include different formats. Format management information provided here is for the purpose of managing records that are being either stored by or transferred to the Utah State Archives.

Paper: Retain in Office for 5 years after close of each budget year and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on the administrative and financial needs expressed by the city.

PRIMARY CLASSIFICATION

Public