Utah Department of Administrative Services

Division of Archives & Records Service

St. George (Utah). Department of Public Works

18014--Airfield inspection files
18015--Airport master record files
18027--Contracts and agreements files
18043--Backflow prevention device test reports
18047--Construction drawings
18055--Sewer main location maps
18058--Special events permits
18010--Disaster planning files
20379--Abandonment files
20380--Transportation project files
20381--Capital improvement plan
20382--Impact fee files
20383--Master plan files
20384--Structure maintenance files
20385--Disadvantaged business enterprises records
20386--Passenger facility charge

AGENCY: St. George (Utah). Department of Public Works

SERIES: 18014
TITLE: Airfield inspection files
DATES: 1998-
ARRANGEMENT: Chronological

DESCRIPTION: These files record airfield inspections made at the airport on runway conditions, fire and rescue facilities, ground vehicle control, obstructions, public protection, bird hazards, construction and other unservicable areas, wind-indicating devices, standby power system, fuel farms, lift stations and nightly inspection of lighting. The files are maintained in compliance with Federal Aviation Administration (FAA) regulations (14 CFR 139.301 (1994)). They include date, time of inspection, shift, inspector's name, a checklist of items to be checked, present condition, and action taken.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 13, Item 2.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. 63G-2-305(10) (2008)


AGENCY: St. George (Utah). Department of Public Works

SERIES: 18015
TITLE: Airport master record files
DATES: 1978, 1986-
ARRANGEMENT: Chronological

DESCRIPTION: These files record airfield inspections made at the airport on runway conditions, fire and rescue facilities, ground vehicle control, obstructions, public protection, bird hazards, construction and other unservicable areas, wind-indicating devices, standby power system, fuel farms, lift stations and nightly inspection of lighting. The files are maintained in compliance with Federal Aviation Administration (FAA) regulations (14 CFR 139.301 (1994)). They include date, time of inspection, shift, inspector's name, a checklist of items to be checked, present condition, and action taken. Also includes an overall master plan for future infrastructure such as roads, taxi ways, utilities, drainage, new land, lease uses, etc.

RETENTION

Retain 5 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 13, Item 2.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(10) (2008)


AGENCY: St. George (Utah). Department of Public Works

SERIES: 18027
TITLE: Contracts and agreements files
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These records document the professional service agreements for temporary services between any municipal agency and professional individuals, or between agencies. They include the service agreement and other related records. This includes all contracts and agreements files found in the legal office of the city.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years after last payment or contract expires and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 10, Item 7.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(f) (2008)

Protected. UCA 63G-2-305(5) (2008)


AGENCY: St. George (Utah). Department of Public Works

SERIES: 18043
TITLE: Backflow prevention device test reports
DATES: 1989-
ARRANGEMENT: Chronological by month and year

DESCRIPTION: These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed, parts replaced, and repairs made.

RETENTION

Retain 3 years after subsequent test.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after subsequent test and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 1.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(8)(a) (2008)


AGENCY: St. George (Utah). Department of Public Works

SERIES: 18047
TITLE: Construction drawings
DATES: 1945-
ARRANGEMENT: Numerical

DESCRIPTION: These are drawings and blueprints of engineering "as-built" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction, sidewalks, storm drains, waterlines, reservoirs, public facilities, and other city building projects, providing date, legend, city title, scale and actual drawings.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 6.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(10) (2008)


AGENCY: St. George (Utah). Department of Public Works

SERIES: 18055
TITLE: Sewer main location maps
DATES: unknown
ARRANGEMENT: Alphabetical by location

DESCRIPTION: These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains, percentage of grade, location of lateral connections and sewer manholes, and size of lines. The information dates back to the first sewer locations of all sewer lines and manholes in St. George.

RETENTION

Retain until updated or superseded.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office until updated or superseded and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 28.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(10) (2008)


AGENCY: St. George (Utah). Department of Public Works

SERIES: 18058
TITLE: Special events permits
DATES: unknown
ARRANGEMENT: Chronological

DESCRIPTION: These applications are completed by persons requesting permits to hold special events (i.e., film crews, races, parades) on the municipal right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contact person's name; address; and telephone number; proposed location or route; whether a fee waiver is requested; estimate number of participants and spectators; authorizing signature and date; date to appear on city council agenda; police department's and local health department's recommendations; decisions; and authorizing signatures.

RETENTION

Retain 1 year after event.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after event and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 38.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(1)(d)


AGENCY: St. George (Utah). Department of Public Works

SERIES: 18010
TITLE: Disaster planning files
DATES: 1992-
ARRANGEMENT: Alphabetical by location

DESCRIPTION: These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire, flood, earthquake, and other disasters). They include studies and evaluations undertaken by the municipality, and the completed disaster plan.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 1.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(10) (2008)


AGENCY: St. George (Utah). Department of Public Works

SERIES: 20379
TITLE: Abandonment files
DATES: 1960-
ARRANGEMENT: Alphabetical by name
ANNUAL ACCUMULATION: 0.30 cubic feet.

DESCRIPTION: These files document the abandonment of city easements on combined city lots. Since the city has easements for utilities on all lots, construction can not be undertaken with the abandonment of the easements. The files include the application, map of the easement abandonment, engineering/surveyor notes, legal description, and related correspondence.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after transaction and then transfer to Agency Record Center. Retain in Agency Record Center permanently.

APPRAISAL

Administrative Fiscal

This disposition is based on the administrative needs expressed by the department.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. citizen's address and telephone number


AGENCY: St. George (Utah). Department of Public Works

SERIES: 20380
TITLE: Transportation project files
DATES: 1965-
ARRANGEMENT: Numerical by file number
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These files document the construction of streets and roads (e.g., grading, rights-of-way). The files include maps, pay out disbursements, engineering agreements, project budget documents, cost estimates, grant documents, scope of work, studies and reports, rights-of-way, and related correspondence.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year after project ends and then transfer to Agency Record Center. Retain in Agency Record Center permanently.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 23, Item 13.

This disposition is based on the administrative and fiscal needs expressed by the department.

PRIMARY DESIGNATION

Public


AGENCY: St. George (Utah). Department of Public Works

SERIES: 20381
TITLE: Capital improvement plan
DATES: ca. 1970-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: This plan is used to schedule large capital improvement projects (i.e., sewer plant) for budget year. It includes list of project requests, projects approved, and information on funding (grants, special service districts, bonds, etc.).

RETENTION

Retain 5 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then transfer to Agency Record Center. Retain in Agency Record Center for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on the administrative and fiscal needs expressed by the department.

PRIMARY DESIGNATION

Public


AGENCY: St. George (Utah). Department of Public Works

SERIES: 20382
TITLE: Impact fee files
DATES: 1989-
ARRANGEMENT: Chronological
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These reference files provide background information for the setting of impact fees to be charged when a building permit is issued. They include impact fee schedule, types of impact fees, background information to set fees, and copies of statutes governing impact fees.

RETENTION

Retain 3 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 18 months and then transfer to Agency Record Center. Retain in Agency Record Center for 18 months and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on the administrative needs expressed by the department.

PRIMARY DESIGNATION

Public


AGENCY: St. George (Utah). Department of Public Works

SERIES: 20383
TITLE: Master plan files
DATES: 1989-
ARRANGEMENT: Alphabetical by title
ANNUAL ACCUMULATION: 3.00 cubic feet.

DESCRIPTION: These are the master plans for drainage, road construction, sewer lines, bridges, trails, etc. Some of the planned infrastructure construction will only be built when development dictates. They include studies, maps, plans, drawings, correspondence, and actual plans.

RETENTION

Retain 5 years after being superseded

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 5 years after superseded and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the department.

PRIMARY DESIGNATION

Public


AGENCY: St. George (Utah). Department of Public Works

SERIES: 20384
TITLE: Structure maintenance files
DATES: 1978-
ARRANGEMENT: Alphabetical by project names
ANNUAL ACCUMULATION: 1.00 cubic foot.

DESCRIPTION: These files document the maintenance of various structures (e.g., bridges, washes, dams) under the jurisdiction of St. George. They include pictures, reports, and maintenance logs.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office for 1 year and then transfer to Agency Record Center. Retain in Agency Record Center permanently.

APPRAISAL

Administrative

This disposition is based on the administrative needs expressed by the department.

PRIMARY DESIGNATION

Public


AGENCY: St. George (Utah). Department of Public Works

SERIES: 20385
TITLE: Disadvantaged business enterprises records
DATES: 1995-
ARRANGEMENT: Numerical by file number
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These records verify compliance with the Federal Aviation Administration's (FAA) Disadvantaged Business (DBE) Program in accordance with 49 CFR 23 (subpart F). Airport sponsors are required to abide by the nondiscrimination requirements of 49 CFR 23 (subpart F) in awarding and performance of concession agreements. They "shall [also]implement a disadvantaged business enterprise concession plan" which establishes annual goals in encouraging socially and economically disadvantaged businesses in bidding for concession services. The records include DBE goals, background materials, compliance reports, and related correspondence.

RETENTION

Retain 3 years after revised

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years after revised and then transfer to Agency Record Center. Retain in Agency Record Center for 1 year and then destroy.

APPRAISAL

Administrative

This disposition is based on the administrative and fiscal needs expressed by the office. It also meets the Federal Aviation Regulations (FAR)158.61 (1998).

PRIMARY DESIGNATION

Public


AGENCY: St. George (Utah). Department of Public Works

SERIES: 20386
TITLE: Passenger facility charge
DATES: 1996-
ARRANGEMENT: Numerical by file number
ANNUAL ACCUMULATION: 0.50 cubic feet.

DESCRIPTION: These files document the imposition of fees ($1, $2, or $3) on each passenger boarding at the airport. The Federal Aviation Administration (FAA) requires airports to apply for the authority to impose a passenger facility charge (PFC) and to use the PFC on an airport project (Federal Aviation Regulations (FAR) 158.23 (1998)). The airport must provide written notice to all air carriers operating at the airport, describing proposed projects to be funded by the PFC, the proposed charge, project's proposed beginning and ending schedule, and to receive their approval in accordance with FAR 158.23 (1998). The files include the application, airline approvals, general approvals, capital improvement project lists, backup information, and exhibits (pictures of needed improvements).

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative Fiscal

This disposition is based on the administrative and fiscal needs expressed by the department.

PRIMARY DESIGNATION

Public