Utah Department of Administrative Services

Division of Archives & Records Service

St. George (Utah). Department of Water and Power

18045--Billing register
18046--Connection book
18048--Public utility customer application records
18051--Public utility daily pump station well reports
18052--Public utility daily field notes
18053--Public utility meter books
18054--Public utility remittance stubs
18057--Water main charts and indexes

AGENCY: St. George (Utah). Department of Water and Power

SERIES: 18045
TITLE: Billing register
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: This register is an itemized list of customer accounts. It includes name of customer, service address, meter reading, water usage, water and other charges, payments, adjustments, prior balance due, and current balance due. The register is used for reference purposes.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 4.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2) (2008)


AGENCY: St. George (Utah). Department of Water and Power

SERIES: 18046
TITLE: Connection book
DATES: 1980-
ARRANGEMENT: Chronological

DESCRIPTION: These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 8.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(10) (2008)


AGENCY: St. George (Utah). Department of Water and Power

SERIES: 18048
TITLE: Public utility customer application records
DATES: 1990-
ARRANGEMENT: Alphabetical

DESCRIPTION: These are applications completed by customers requesting water, sewer, or electric service. They are used for billing purposes. The applications include customer's name, address, and telephone number; meter information, date and approval signature(s).

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years after account is closed and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 11.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (2008)


AGENCY: St. George (Utah). Department of Water and Power

SERIES: 18051
TITLE: Public utility daily pump station well reports
DATES: 1991-
ARRANGEMENT: Chronological

DESCRIPTION: This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped, hours run, power used and amount of water pumped. A summary report (Schedule 22, Item #35 "Pump Station Well Summary Reports") is usually created from these daily reports.

RETENTION

Retain 2 years provided summary report is compiled.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 2 years and then destroy provided summary report is compiled.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 15.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected


AGENCY: St. George (Utah). Department of Water and Power

SERIES: 18052
TITLE: Public utility daily field notes
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are the original field surveyor's notes for water and sewer installations which are used as a basis for all maps. They include location, elevation, and other related information.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 19.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(10) (2008)


AGENCY: St. George (Utah). Department of Water and Power

SERIES: 18053
TITLE: Public utility meter books
DATES: 1980-
ARRANGEMENT: Chronological by month

DESCRIPTION: These books record the readings of customer's water, sewer or electric meters by municipal employees. They are used for billing purposes. The books include name of employee reading meter, meter readings, date read, account number, billing code, final reading, reasons for turnoff, if meter was pulled or reinstalled, and meter charges.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 22.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302 (2008)


AGENCY: St. George (Utah). Department of Water and Power

SERIES: 18054
TITLE: Public utility remittance stubs
DATES: 1980-
ARRANGEMENT: Chronological by date received

DESCRIPTION: These stubs are received with payments for services. They are used as the official record of customers, payments being received and posted. They include account number, name, service address, payment received, receipt date and number.

RETENTION

Retain 3 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 3 years and then destroy.

APPRAISAL

Administrative Fiscal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 27.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. UCA 63G-2-302(2)(b) (2008)


AGENCY: St. George (Utah). Department of Water and Power

SERIES: 18057
TITLE: Water main charts and indexes
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These charts show the locations of all water mains, valves, hydrants, and water services to property owners in a given area.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 22, Item 31.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(10) (2008)