Utah Department of Administrative Services

Division of Archives & Records Service

Education Network

20464--Internet log files for denied requests
20465--Internet access logs
22317--Teacher registration and information data

AGENCY: Education Network

SERIES: 20464
TITLE: Internet log files for denied requests
DATES: 1996-
ARRANGEMENT: Chronological

DESCRIPTION: These logs identify Internet sites that computer users from local school districts have tried to access and which have been denied because of site content. The logs are created by filtering software used by the Utah Education Network. The data are used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user, date and time of request, Uniform Resource Locator (URL) of site requested, status code (403 indicates that a request was denied or rejected), size value, and category code.

RETENTION

Retain 30 days.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 30 days and then delete.

APPRAISAL

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Any personal identifying information, including IP address of user


AGENCY: Education Network

SERIES: 20465
TITLE: Internet access logs
DATES: 1996-
ARRANGEMENT: Chronological

DESCRIPTION: These logs identify Internet sites that computer users from local school districts have tried to access, including both those approved and denied. The logs are created by filtering software used by the Utah Education Network. The data are used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user, date and time of request, Uniform Resource Locator (URL) of site requested, status code (200 indicates an accepted site and 403 indicates that a request was denied or rejected), size value, and category code.

RETENTION

Retain 7 days.

DISPOSITION

Destroy provided logs of denied sites are transferred to series 20464.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 7 days and then delete provided logs of denied sites are transferred to series 20464.

APPRAISAL

Administrative

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Private. Any personal identifiers, including the IP address of the user


AGENCY: Education Network

SERIES: 22317
TITLE: Teacher registration and information data
DATES: 1995-
ARRANGEMENT: Numerical by user identification number alphabetical by user name

DESCRIPTION: This computer data record identifies teachers who are registered to receive optional Utah Education Network computer services, which include training opportunities, suggested course outlines, lesson plans, and access to periodicals. Information includes names of registered teachers, date of registration, job description, address and other contact information, testing data and grade level the teacher is assigned to.

RETENTION

Retain 90 days after record has become inactive.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Computer data files: Retain in Office for 90 days after record becomes inactive and then delete.

APPRAISAL

Administrative