Ogden (Utah). Ogden Police Department
25404--Evidence log28392--Fingerprint cards
AGENCY: Ogden (Utah). Ogden Police Department
SERIES: 25404
TITLE: Evidence log
DATES: 1956-
ARRANGEMENT: Numerical by case number
DESCRIPTION: This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.
RETENTION
Retain for 10 year(s) after case is closed
DISPOSITION
Destroy.
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Evidence tracking records, GRS-374
AUTHORIZED: 05/16/2016
FORMAT MANAGEMENT
Paper: Retain in Office for 10 years after if not part of case file and then destroy.
APPRAISAL
Administrative Legal
PRIMARY DESIGNATION
Protected
AGENCY: Ogden (Utah). Ogden Police Department
SERIES: 28392
TITLE: Fingerprint cards
DATES: 1890-
ARRANGEMENT:
DESCRIPTION: These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual, including fingerprint classification number, name, address, date of birth, date of arrest, signature of subject, photograph, occupation, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.
RETENTION
Permanent. Retain until administrative need ends
DISPOSITION
Transfer to Archives.
RETENTION AND DISPOSITION AUTHORIZATION
These records are in Archives' permanent custody.
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
Disposition based on historical and research value of fingerprint cards for a particular period of time.
PRIMARY DESIGNATION
Protected
SECONDARY DESIGNATION
Private. This series contains Social Security numbers that should be considered private under Utah Code 63G-2-302.