Utah Department of Administrative Services

Division of Archives & Records Service

Ogden (Utah). City Attorney

AGENCY: Ogden (Utah). City Attorney

SERIES: 5679
TITLE: Informal legal opinions
DATES: 1900-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion, advice or opinion, and name of requesting office or department.

RETENTION

Retain in State Archives.

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 11.

PRIMARY DESIGNATION

Public

AGENCY: Ogden (Utah). City Attorney

SERIES: 5682
TITLE: Sewer district case files
DATES: 1910-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 3.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected

AGENCY: Ogden (Utah). City Attorney

SERIES: 5769
TITLE: Transcripts
DATES: 1931-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number, plaintiff, defendant, nature of case, attorney's notes, related correspondence, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 5.

Disposition based on documentation about individuals, legal procedure, court history and functions. Case files (and accompanying transcripts) have legal and administrative value to the court through dismissal or satisfaction of the final judgment. They enforce or protect private rights and prevent or redress private wrongs. The value of the judge's decrees and final judgments to parties in an action may well extend beyond their immediate administrative use.

PRIMARY DESIGNATION

Protected

AGENCY: Ogden (Utah). City Attorney

SERIES: 3282
TITLE: Criminal case files
DATES: 1968-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These case files document felony cases filed and prosecuted in district court. They contain the case number, defendant's name, charge, indictment and arraignment dates, plea, bond amount, trial date, verdict, and sentence. The files may also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.

RETENTION

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in State Records Center for 10 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 7.

PRIMARY DESIGNATION

Protected

AGENCY: Ogden (Utah). City Attorney

SERIES: 4443
TITLE: Criminal dockets
DATES: 1880-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR, Part 20, Subpart C (1992) and state regulations under UCA 53-5-214 (1997).

RETENTION

Retain 9 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in State Records Center for 9 years and then destroy.

Microfilm master: Retain in State Records Center for 9 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 21, Item 11.

PRIMARY DESIGNATION

Public

AGENCY: Ogden (Utah). City Attorney

SERIES: 3900
TITLE: Criminal case transcripts
DATES: 1922-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These files document the acknowledgment and transmittal of inquiries and requests that have been referred elsewhere for reply. The files include copies of the initial request and letters of acknowledgment and transmittal.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 7.

PRIMARY DESIGNATION

Public

AGENCY: Ogden (Utah). City Attorney

SERIES: 4012
TITLE: Civil case files
DATES: 1964-
ARRANGEMENT: Alphanumerical

DESCRIPTION: These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number, plaintiff, defendant, nature of case, attorney's notes, related correspondence, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.

RETENTION

Retain 10 years

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in State Records Center for 10 years and then destroy.

APPRAISAL

Administrative Legal

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 5.

This disposition is based on 1983 Schedule, p._61, RDR 78-41.

PRIMARY DESIGNATION

Protected

AGENCY: Ogden (Utah). City Attorney

SERIES: 11957
TITLE: Ogden city case index
DATES: undated
ARRANGEMENT: alphabetical

DESCRIPTION: Index marked "Cannon and Sons." Alphabetical index of Ogden City vs. various individuals. Gives defendent and (case?) number. No dates. Could also be part of 4th District or Weber County courts.

RETENTION

DISPOSITION

.

FORMAT MANAGEMENT

APPRAISAL

AGENCY: Ogden (Utah). City Attorney

SERIES: 26382
TITLE: Administrative Records
DATES: 1910-1943
ARRANGEMENT: unknown

DESCRIPTION: This series contains ordinances, opinions, and case files handled by the Ogden City Attorney.

RETENTION

DISPOSITION

Transfer to the State Archives with authority to weed.

FORMAT MANAGEMENT

Paper: Retain in State Archives permanently with authority to weed.

APPRAISAL

Historical

This series was discovered during a 2006 inventory of the permanent collection of the Utah State Archives and is being saved based on its informational value in documenting seemingly important work conducted by the Ogden City attorney in the 1930's and 1940's.

PRIMARY DESIGNATION

Public