Children's Aid Society of Utah
29854--Administrative records29855--Newsletters
29856--Articles of Incorporation
29857--Scrapbooks
29858--Institutional histories
29859--Photographs
29860--Case information records
29841--Board minutes
AGENCY: Children's Aid Society of Utah
SERIES: 29854
TITLE: Administrative records
DATES: 1910-2000
ARRANGEMENT: Generally chronological.
DESCRIPTION: These records document meetings of boards, committees, or teams that have no statutory authority to make public policy decisions, but do have authority to make internal policy decisions. Information includes the determinations and actions of the meeting.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Agency history records, GRS-1723
AUTHORIZED: 11/07/2019
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The records in this series have permanent historical value as documentation of the structure and function of the Society.
PRIMARY DESIGNATION
Public
AGENCY: Children's Aid Society of Utah
SERIES: 29855
TITLE: Newsletters
DATES: 1963-2008
ARRANGEMENT: Chronological by publication date.
DESCRIPTION: Any record of enduring value, regardless of format or platform, that is disseminated by a governmental entity for public distribution. These may include website content, printed publications, newsletters, social media posts, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Publications, GRS-1678
AUTHORIZED: 10/09/2019
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The records have permanent historical value as documents containing genealogical information and evidence of the organization's function within the community.
PRIMARY DESIGNATION
Public
AGENCY: Children's Aid Society of Utah
SERIES: 29856
TITLE: Articles of Incorporation
DATES: 1910-1992
ARRANGEMENT: Chronological.
DESCRIPTION: This series contains records documenting the incorporation and maintenance of the Society as a legal entity.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Constitution and bylaws, GRS-43
AUTHORIZED: 11/07/2019
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The records have permanent historical value as documentation of the organization as a legal entity.
PRIMARY DESIGNATION
Public
AGENCY: Children's Aid Society of Utah
SERIES: 29857
TITLE: Scrapbooks
DATES: 1917-1998
ARRANGEMENT: Chronological.
DESCRIPTION: These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs, newspaper clippings, and other items pertaining to government activities, and actions and reactions of citizens.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Scrapbooks, GRS-2051
AUTHORIZED: 10/10/2019
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
This series has permanent historical value as documentation of the Society activity over time.
PRIMARY DESIGNATION
Public
AGENCY: Children's Aid Society of Utah
SERIES: 29858
TITLE: Institutional histories
DATES: 1910-1995
ARRANGEMENT: Chronological by creation date.
DESCRIPTION: These records document the organization and reorganization of governmental entities. Information includes history, functional information, geographical boundaries, organizational files and related records.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Agency history records, GRS-1723
AUTHORIZED: 10/10/2019
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The records in this series have permanent historical value as documentation of local history and the organization's history.
PRIMARY DESIGNATION
Public
AGENCY: Children's Aid Society of Utah
SERIES: 29859
TITLE: Photographs
DATES: 1990-2006
ARRANGEMENT: Chronological.
DESCRIPTION: These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs, newspaper clippings, and other items pertaining to government activities, and actions and reactions of citizens.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Scrapbooks, GRS-2051
AUTHORIZED: 10/10/2019
FORMAT MANAGEMENT
Photographs: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The records are documentation of the organization's events and people. They have permanent historical value in research and genealogy.¶
PRIMARY DESIGNATION
Public
AGENCY: Children's Aid Society of Utah
SERIES: 29860
TITLE: Case information records
DATES: 1936-1985
ARRANGEMENT: Chronological.
DESCRIPTION: These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet, intake information, social history, closing information, medical, genetic, and birth information, educational records, psychological evaluations, birth certificates, legal documents, adoption reports, summons, paternity rights, administrative reviews, investigative reports, handwritten notes, financial reports, and correspondence.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Adoption case files, GRS-2477
AUTHORIZED: 10/10/2019
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
The records have permanent historical value as documentation of the services offered by the Society and as genealogical resources about individuals served.
PRIMARY DESIGNATION
Private. This series contains personal info about parents and children that is considered private. Information about individuals over 21 is private for 75 years. Information about those under 21 is private for 100 years. (Utah Code 63G-2-310)
AGENCY: Children's Aid Society of Utah
SERIES: 29841
TITLE: Board minutes
DATES: 1910-2009
ARRANGEMENT: Chronological by meeting date.
DESCRIPTION: Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda, notices, and any public materials distributed at the meeting.
RETENTION
DISPOSITION
RETENTION AND DISPOSITION AUTHORIZATION
Retention and disposition for this series is authorized by Archives general schedule Open meeting minutes & supplementary materials, GRS-1709
AUTHORIZED: 09/11/2019
FORMAT MANAGEMENT
Paper: Retain in State Archives permanently with authority to weed.
Microfilm master: Retain in State Archives permanently with authority to weed.
M-Disc: Retain in State Archives permanently with authority to weed.
APPRAISAL
Historical
These records have permanent historical value as documentation of the highest-level administration, revealing the management and local influence of the organization.
PRIMARY DESIGNATION
Private. The records in this series contain references to adoption of minors under the age of 21 that can be linked with specific individuals. This information is considered private for 100 years. (Utah Code 63G-2-310)
SECONDARY DESIGNATION
Public. All information in this series is considered to be public after 100 years. (Utah Code 63G-2-310)