Utah Department of Administrative Services

Division of Archives & Records Service

St. George (Utah). Legal Services Department

18017--Damage claims files
18018--Misdemeanor case files
18019--Lawsuit case files
18020--Civil case files
18021--Collection case files
18022--Felony case files
18024--Legal case index
18059--Redevelopment records litigation files
17996--Adverse action files
18011--Liability risk management case files

AGENCY: St. George (Utah). Legal Services Department

SERIES: 18017
TITLE: Damage claims files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions, correspondence and police reports if applicable.

RETENTION

Retain 6 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 6 years and then destroy provided no litigation pending.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 1.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. 63G-2-305(8) (2008)


AGENCY: St. George (Utah). Legal Services Department

SERIES: 18018
TITLE: Misdemeanor case files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number, defendant's name, charge, dates of indictment and arraignment, plea, bond amount, trial date, verdict, and sentence. May also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.

RETENTION

Retain 7 Years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after case is closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 2.

PRIMARY DESIGNATION

Protected


AGENCY: St. George (Utah). Legal Services Department

SERIES: 18019
TITLE: Lawsuit case files
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.

RETENTION

Retain 7 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after case is closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 3.

PRIMARY DESIGNATION

Protected


AGENCY: St. George (Utah). Legal Services Department

SERIES: 18020
TITLE: Civil case files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number, plaintiff, defendant, nature of case, attorney's notes, related correspondence, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.

RETENTION

Retain 10 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years after case is closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 5.

PRIMARY DESIGNATION

Protected


AGENCY: St. George (Utah). Legal Services Department

SERIES: 18021
TITLE: Collection case files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are case files that document "all fines, penalties, and forfeitures for the violation of any ordinance, when collected, shall be paid into the municipal treasury within seven days after the collection date" (UCA 10-3-716) (1997)). They include various court filings, attorney's notes, and final judgement.

RETENTION

Retain 4 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 4 years and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 6.

PRIMARY DESIGNATION

Protected


AGENCY: St. George (Utah). Legal Services Department

SERIES: 18022
TITLE: Felony case files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These case files document felony cases filed and prosecuted in district court. They contain the case number, defendant's name, charge, indictment and arraignment dates, plea, bond amount, trial date, verdict, and sentence. The files may also contain police records, offense reports, witness lists, subpoenas, FBI reports, photographs, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.

RETENTION

Retain 10 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 10 years after case is closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 7.

PRIMARY DESIGNATION

Protected


AGENCY: St. George (Utah). Legal Services Department

SERIES: 18024
TITLE: Legal case index
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: This is an index to civil and criminal (felony and misdemeanor) case files showing case number, names of defendant(s) and plaintiff(s), case type, date filed and disposed, decisions, and notations concerning case activities.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 9.

PRIMARY DESIGNATION

Protected


AGENCY: St. George (Utah). Legal Services Department

SERIES: 18059
TITLE: Redevelopment records litigation files
DATES:
ARRANGEMENT: Alphabetical

DESCRIPTION: These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.

RETENTION

Retain permanently.

DISPOSITION

Retain in agency custody.

FORMAT MANAGEMENT

Paper: Retain in Office permanently.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 10.

PRIMARY DESIGNATION

Protected


AGENCY: St. George (Utah). Legal Services Department

SERIES: 17996
TITLE: Adverse action files
DATES:
ARRANGEMENT: Chronological

DESCRIPTION: These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings, research material, and attorneys' notes.

RETENTION

Retain 7 years.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 7 years after case is closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 15, Item 3.

PRIMARY DESIGNATION

Private


AGENCY: St. George (Utah). Legal Services Department

SERIES: 18011
TITLE: Liability risk management case files
DATES: ca.1900-
ARRANGEMENT: Chronological, thereunder alphabetical by name

DESCRIPTION: These case files document the reporting, investigation, and settlement of liability claims filed against the municipality.

RETENTION

Retain 20 years after case is closed.

DISPOSITION

Destroy.

FORMAT MANAGEMENT

Paper: Retain in Office for 20 years after case is closed and then destroy.

APPRAISAL

This disposition is based on Utah Municipal General Records Retention Schedule, Schedule 11, Item 4.

PRIMARY DESIGNATION

Public

SECONDARY DESIGNATION

Protected. UCA 63G-2-305(23) (2008)